ITB_25-05_Pre-Bid_Agenda_and_Sign-In_Sheets.pdf

Pre-Bid Meeting Agenda

Bid Number 25-05 Splash Zone Play Structure Replacement and

Aggregate Quartz Finish Aquatic Facility

Date: October 29, 2024 Time: 01:00 P.M.

1. Contacts

City of Oviedo:

• Jacqueta Scott – Procurement Manager

• Abel Velasco – Procurement Coordinator

• Paul Belden - Recreation and Parks Director

• Dusty Winn – Facilities Manager

2. Introduction

• This is the Non-Mandatory Pre-Bid Meeting for the Splash Zone Play Structure

Replacement and Aggregate Quartz Finish, Bid Number 25-05.

• Each attendee must sign in.

• The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current-Solicitations-and-awards, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net

• Questions deadline is November 8, 2024, 5:00 p.m. Questions are to be in writing and sent to Jacqueta Scott, Procurement Manager, (see bid package for details). An addendum will be issued with answers to questions.

• Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid. Receipt of each Addendum must be acknowledged on the Acknowledgement of Addenda Form. Failure to do so may subject the Bidder to disqualification. It shall be the Bidder’s responsibility to ensure that they have received all addenda prior to bid.

• Bids are due on or before 2:00 p.m., November 14, 2024 electronically on VendorLink.

• Anticipated City Council approval in December 2024.

• The project documents will be strictly enforced. The contractor is expected to be familiar with and understand the scope and nature of the work.

3. Scope of Work Oviedo Aquatic Facility is in need of a replacement play structure for the Splash Zone (Activity Pool). The Oviedo Aquatic Facility located at 148 Oviedo Blvd, Oviedo, FL 32765, opened in 2004 and has a WhiteWater West Industries AP-200 Play Structure with two slides.

The proposed new play structure must be a fully installed, turn-key play structure for all individuals to enjoy. Proposed equipment must meet all current safety standards and certifications. This project will require all permits and engineer design for submittals. Including all Florida Department of Health permits.

http://www.myvendorlink.com/ http://www.cityofoviedo.net/639/Current-Solicitations-and-awards mailto:purchasing@cityofoviedo.net

4. Special Considerations Required Forms:

• Bid Form – Lump Sum Bid

• Bid Bond – 5% of Total Bid Amount

• Competitive Solicitation Acknowledgement Form

• Statement of Insurance Compliance Form

• Non-Collusion Affidavit of Bidder

• Conflict of Interest Statement

• Disputes Disclosure Form

• Drug Free Workplace Certification Form

• Public Entity Crime Information Statement

• Prohibition Against Contracting with Scrutinized Company

• Organizational Information

• Compliance with Employment Eligibility Requirements

• Affidavit of Compliance with Foreign Entity Laws

• Human Trafficking Affidavit

• References

• Acknowledgment of Addenda (if applicable),

• Proof of Licenses/Certification

• Byrd Anti-Lobbying Certificate, Debarment/Suspension Certificate, Civil Rights Compliance Provision

• Proof of Insurance

• Current W-9 Form

5. Experience and Qualifications

Submittals will be considered only from firms that have been engaged in providing similar services as specified herein for a period of not less than five (5) years continuously, and who are presently engaged in providing these services. The awarded firm must be registered on Sunbiz and licensed to do business in the State of Florida.

6. Questions from attendees