ITB_25-05_Addendum_1.pdf

City of Oviedo, Florida

ITB 25-05: Splash Zone Play Structure Replacement and Aggregate Quartz Finish

Addendum No. 1

November 13, 2024

To Prospective Bidders and Others Concerned:

This Addendum is in response to questions from interested bidders and forms a part of the ITB documents dated October 13, 2024 for the above referenced ITB. Please note, questions are recorded as they are received, including grammar and spelling errors.

Receipt of this addendum must be acknowledged on page 37 of the original ITB packet. Failure to do so will subject the Bidder to disqualification.

CLARIFICATIONS:

The Bid Due Date Has Changed From Thursday, November 14, 2024 At 2:00PM To Thursday, November 21, 2024 At 2:00PM.

QUESTIONS AND ANSWERS:

1. Question: Are all of the waterline and backsplash tiles on the pool to be removed and replaced as part of the scope of work?

Response: If the tiles are not meeting code, the tiles will need to be removed and replaced to meet code.

2. Question: Are the beam concrete repairs limited to the back of the 12” wide coping and no deck repairs are part of the base bid scope of work?

Response: Any deck repairs outside of the beam, can be included as an additive option outside of the scope to be considered. See Revised Bid Form attached.

3. Question: After the beam repairs are made to the 12” wide coping, is the entire perimeter 12” wide beam to be retextured and repainted as part of the base scope of work?

Response: Any repairs to the beam shall require new texture, but the entire beam shall be repainted. An assessment can be provided on the untouched texture to determine if it will require re-texture.

4. Question: Are the panels on the new platform feature to have theming as part of the base bid?

Response: Panels shall be bid a solid color. Please provide an additive cost for a theme design.

See Revised Bid Form attached.

5. Question: Are the underwater lights to be completely removed and replace with new fixtures and cords from inside the pool to the underwater light transformer or is the scope of work to just replace the bulbs and gaskets?

Response: The bid shall include the replacement of bulbs and gaskets. The housing shall be inspected for sufficiency, and provide an additive cost per house for replacement if needed.

6. Question: Can an extension be provided for the bid date in order to get the material quotes and subcontractors appropriate time for a site visit and quote preparation?

Response: The due date has been extended to Thursday, November 21, 2024 at 2:00PM.

7. Question: Is a payment and performance bond going to be required for the successful contractor?

Response: If the bid amount exceeds $200,000, the Performance Bond and Labor and Material Bond will be required. See Required Bond Forms attached.

The successful Bidder, simultaneously with the execution of the Agreement, shall furnish a Performance Bond and a Labor and Material Payment Bond, each in an amount equal to 100 percent of the Contract Price. The Bonds shall be secured from a surety company acceptable to the City. The forms of the Bonds the successful Bidder will be required to execute are included in the Bidding Documents.

The Bonds shall name the City as obligee and shall be in such form and by sureties of financial standing having a rating from A.M. Best Company (or other equivalent rating company) equal to or better than A- Class VI and must be included on the approved list of sureties issued by the United States Department of Treasury. Each Bond shall be accompanied by an effectively dated Power of Attorney.

The successful Bidder shall, before commencing the work, record said Payment and Performance Bond in the public records of the County where the improvement is located in accordance with Chapter 255.05 of the Florida Statutes.

ATTACHMENTS:

1. REVISED Bid Form

2. Performance Bond Form

3. Labor and Material Bond Form

All other areas of ITB 25-05 remain unchanged.

END OF ADDENDUM NO. 1

ITB 25-05: Splash Zone Play Structure Replacement and Aggregate Quartz Finish Page 20

REVISED BID FORM

The undersigned hereby declares that after carefully examining these bid documents, they are fully aware of all conditions affecting such work/items, for which bids were advertised to be returned by November 21, 2024 and does hereby submit the following bid for completion of said services.

The undersigned hereby certifies that all information contained in this Invitation to Bid is truthful to the best of their knowledge and belief and further certifies that they are duly authorized to submit this bid on behalf of the Contractor as its act and deed and that the Contractor is ready, willing and able to perform if awarded this Bid.

The City reserves the right to accept any or all bids, to waive informalities, and to reject all or any part of any bid as they may deem to be in the best interest of the City.

Please list an individual price for each line and a total bid price. In addition to this bid form, provide a detailed cost proposal to provide the services as outlined within the scope of services.

Total Bid Amount: $___________________________

(Total Price in words)

ADDITIVE: Deck Repairs outside of Beam $_____________

ADDITIVE: Theme Design on Panels

Company Name: ________________________________________________________________

Signature of Authorized Representative: _____________________________________________

Printed Name of Authorized Representative: _________________________________________

Date: ___________________

PERFORMANCE BOND FORM

THIS INSTRUMENT WITNESSETH: That we (1) a

(2) organized under the laws of the State of and regularly authorized to do business in the State of Florida as Principal, and we (3) a (2) organized under the laws of the State of and regularly authorized to do business in the State of Florida as Surety, are held and firmly bound unto the City of Oviedo, Florida, hereinafter called the OWNER in accordance with a Contract hereinafter referred to, in the penal sum of (4)

Dollars ( ) lawful money of the United States, well and truly to be paid unto the said OWNER, for the payment of which we bind ourselves, our heirs, executors, administrators, successors and assignees, jointly and severally, firmly by these presents;

WHEREAS, the said Principal has entered into a written contract with the OWNER dated designated as BID NO. 25-05: Splash Zone Play Structure Replacement and Aggregate Quartz Finish project located in Oviedo, Florida in conformity with Contract Documents hereby referred to and made a part hereof, the same to all intents and purposes as if written at length herein, in which Contract the said Principal has contracted to perform the work specified in said Contract in accordance with the terms thereof;

NOW, THEREFORE, the condition of this obligation is such that if the Principal shall faithfully perform the Contract on his (its) part, and satisfy all covenants, terms, conditions and agreements incurred by the Principal in the performance of said Contract, during the original term thereof, and any extensions thereof which may be granted by the OWNER, with or without notice to the Surety, and shall satisfy all claims and demands arising thereunder, and shall fully indemnify and save harmless the OWNER from all cost and damage which the OWNER might suffer by reason of the failure of the Principal to do so, and shall fully reimburse and repay to the OWNER all costs, damages, and expenses which the OWNER may incur in making good any default by the Principal, including any default based upon failure of the Principal, to fulfill his obligation to furnish maintenance, repairs, or replacements for any period of time after the work is completed, if provided for in said Contract, then this obligation shall be null and void, otherwise it shall remain in full force and effect.

IN ADDITION, the Principal and Surety, jointly and severally, expressly guarantee that all materials furnished and workmanship performed under the Contract and in the construction of the work shall fulfill all requirements of the Contract and the Contract Documents with respect to them. This bond shall remain in effect for a period of one year from the date of final acceptance.

IT IS HEREBY STIPULATED AND AGREED that any suit based upon any default of the Principal in fulfilling his obligations to furnish maintenance, repairs, or replacements for any period of time after the Work is completed, if provided for in the Contract, may be brought at any time up to six months after the expiration of the time specified in the Contract during which the CONTRACTOR has agreed to furnish such maintenance or make such repairs or replacements.

(1) CONTRACTOR

(2) Sole Proprietor, Partnership, or Corporation

(3) Surety

(4) 100 percent of the Contract

THE SAID SURETY, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the Work to be performed thereunder or the Contract Documents accompanying the same shall in any way affect its obligations on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the Contract Documents

PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in several counterparts, each one of which shall be deemed an original, this the day of , 202__ .

(SEAL) (1)

By:

Title:

(SEAL) (2)

(Attorney in Fact)

(2) Surety

LABOR AND MATERIAL PAYMENT BOND FORM

THIS INSTRUMENT WITNESSETH: That we (1) a

(2) organized under the laws of the State of and regularly authorized to do business in the State of Florida as Principal, and we (3) a (2) organized under the laws of the State of and regularly authorized to do business in the State of Florida as Surety, are held and firmly bound unto the City of Oviedo, Florida, hereinafter called the OWNER in accordance with a Contract hereinafter referred to, in the penal sum of (4)

Dollars ( ) lawful money of the United States, well and truly to be paid unto the said OWNER, for the payment of which we bind ourselves, our heirs, executors, administrators, successors and assignees, jointly and severally, firmly by these presents;

WHEREAS, the said Principal has entered into a written contract with the OWNER dated for work designated as BID NO. 25-05: Splash Zone Play Structure Replacement and Aggregate Quartz Finish project located in Oviedo, Florida conformity with Contract Documents hereby referred to and made a part hereof, the same to all intents and purposes as if written at length herein, in which Contract the said Principal has contracted to perform the work specified in said Contract in accordance with the terms thereof;

NOW, THEREFORE, the condition of this obligation is such that if the Principal shall faithfully satisfy all claims and demands incurred by the Principal of said Contract, and shall pay all obligations arising thereunder, and shall fully indemnify and save harmless the OWNER from all cost and damage which the OWNER might suffer by reason of the failure of the Principal to do so, and shall fully reimburse and repay to the OWNER all costs, damages, and expenses which the OWNER may incur in making good any default by the Principal, and shall promptly make payment of prevailing wages to all persons supplying labor, equipment or materials for use in the prosecution of the work, whether by subcontractor or otherwise, and including all insurance premiums on said work as provided for in such Contract, then this obligation shall be null and void, otherwise it shall remain in full force and effect.

IN ADDITION, the Principal and Surety, jointly and severally, expressly guarantee that the OWNER will be held harmless from any liens, claims, demands or obligations in conjunction with materials or services provided with respect to this Contract. This bond shall remain in effect for a period of one year from the date of final acceptance. The OWNER may sue on this Bond, and any person furnishing material or performing labor, either as an individual or as a Subcontractor, shall have the right to sue on this Bond in the name of the OWNER for his use and benefit. The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the Work to be performed thereunder or the Contract Documents accompanying the same shall in any way affect its obligations on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the Contract Documents.

PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

(2) Sole Proprietor, Partnership, or Corporation

(3) Surety

(4) 100 percent of the Contract

IN WITNESS WHEREOF, this instrument is executed in several counterparts, each one of which shall be deemed an original, this the day of , 202__ .

(SEAL) (1)

(SEAL) (2)

Title: (Attorney in Fact)

(2) Surety