ITB-25-011-RS_Bidder's_Log.pdf

The document is a Bidder's Log for Invitation to Bid ITB-25-011-RS issued by the City of Altamonte Springs, Florida, for a citywide sod removal, purchase, and installation contract. The procurement seeks a contractor to provide comprehensive sod services, including labor, materials, and equipment to supply, deliver, remove, and install various sod strains such as St. Augustine "Floratam", St. Augustine "Seville", Bermuda 419, and Bahia, with anticipated quantities ranging from 20,000 to 50,000 square feet. The contract will have an initial twelve-month term with potential for four additional one-year renewals, totaling up to five years. The bidder's conference was held on Wednesday, March 26, 2025, from 11:04 a.m. to 11:10 a.m., with four landscape and sod companies participating: Duval Landscape Maintenance, LLC; Lake Jem Farms, LLC; Polk City Sod Inc.; and JHL Landscape Supply, LLC.

The Leisure Services Department has recommended Lake Jem Farms, LLC as the lowest responsible and qualified vendor, with a total submittal amount of $172,970.00. Funding has been confirmed through Finance/Accounting with no budget adjustments required. Pricing will remain firm for the initial contract period, with potential price adjustments for subsequent renewals based on Consumer Price Index or Producer Price Index documentation. The city anticipates ordering approximately 40 pallets of each sod type throughout the contract term. Bidders must comply with E-Verify employment eligibility requirements and maintain specific insurance coverage, including workers' compensation, commercial general liability, and commercial auto liability, with the city to be named as an additional insured. The procurement does not specify any set-aside designations or restrictions for disadvantaged enterprises.