ITB-25-011-RS_Comm._Memo_Approved.pdf

This document is a City Commission Memorandum from the City of Altamonte Springs, Florida, regarding Solicitation ITB-25-011-RS for sod supply, delivery, removal, and installation services. The solicitation called for experienced vendors to provide labor, materials, and equipment for citywide sod services, with the Procurement Division receiving and opening four proposals on March 26, 2025. The Leisure Services Department evaluated the submittals and recommends awarding the contract to Lake Jem Farms, LLC, the lowest bidder. The contract term is one year with an option to renew for up to four additional one-year terms, covering various sod types including St. Augustine "Floratam", St. Augustine "Seville", Bermuda 419, and Bahia.

The total contract amount is $172,970, with sufficient funds confirmed as available in the budget. The procurement process did not specify set-aside designations for disadvantaged enterprises, and bidders were required to comply with E-Verify employment eligibility requirements and maintain specific insurance coverages. The city anticipates ordering approximately 40 pallets of each sod type throughout the contract term, with pricing remaining firm for the initial contract period and potential future adjustments based on Consumer Price Index or Producer Price Index documentation. The recommendation for award is based on the vendor's conformance to technical specifications and competitive pricing.