ITB_25-007_Solicitation_Final.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/citrusfl

INVITATION TO BID

Project #: ITB 25-007

NEW EQUIPMENT PURCHASE FOR ANIMAL SHELTER

Bid Due Date: Tuesday, October 29, 2024 @ 2:00 pm

Issue Invitation to Bid September 28, 2024

Deadline for Questions October 22, 2024, 4:00pm

Bid submittal Due Date and Time October 29, 2024, 2:00pm

Public Opening Date and Time via Microsoft Teams

October 29, 2024, 2:15pm

Board Approval of Selection and Award (subject to change)

December 10, 2024

CITRUS COUNTY, FLORIDA

A political subdivision of the State of Florida

Department of Management & Budget 3600 W. Sovereign Path, Suite 266

Lecanto, FL 34461

TABLE OF CONTENTS

1. DEFINITIONS

2. INSTRUCTIONS TO BIDDERS

3. BID FORM

4. VENDOR/CONTRACTOR RESPONSES

5. ADDITIONAL INFORMATION

6. MINIMUM INSURANCE REQUIREMENTS

7. EXHIBITS

Attachments:

A - Exhibit B Revenue Replacement Provisions

1. DEFINITIONS

"Addenda" means a written or graphic instrument issued by the County prior to the execution of the Agreement which modifies or interprets the Invitation to Bid by additions, deletions, clarifications, corrections, or other type of modifications. Addenda will become part of the Contract Documents when the Agreement is executed.

"Agreement" means a legal document, executed by the County and the Successful Bidder. The Agreement, as amended from time to time, forms the Contract between County and the Successful Bidder setting forth the roles, responsibilities and obligations of the parties including, but not limited to, the performance of the Services and the basis of payment.

"Apparent Low Bidder" means the bidder who has submitted the lowest Bid at the Bid Opening without correction of numerical discrepancies, consideration, or alternates of determination of responsiveness and responsibility. The Apparent Low Bidder is not necessarily the Successful Bidder.

“Best value” means the highest overall value to the County based on factors that include, but are not limited to, price, quality, design, and workmanship.

"Bid" means a written submittal to this Invitation to Bid.

"Bid Documents" means the Invitation to Bid, inclusive of the plans and specifications.

"Bidder" means any person or firm (corporation, sole-proprietor, limited partnership, etc.) who submits a Bid in response to this Invitation to Bid.

"Contract Documents" means the Invitation to Bid, including Addenda to such, the Agreement, including Addenda to such, General Terms and Conditions of the Agreement, Bidder's Bid, Scope of Services, Certificate(s) of Insurance, Notice of Intent to Award, Notice of Award, Notice to Proceed, Drawings and Specifications, and any other documents mailed, e-mailed or otherwise transmitted to the Bidder prior to or after the submittal of their Bid, and prior to or after Award, all of which are all to be treated as one in the form of the Contract Documents.

"Contractor/Vendor" means Successful Bidder, in the context of the Invitation to Bid. In the context of the Contract Documents, Contractor means any company, firm, partnership, corporation, association, joint venture, or other legal entity permitted by law to perform the Services in the State of Florida. Such legal entity shall be the entity that enters into a written Agreement with the County to perform the Services for the Project described in the Contract Documents. The Contractor/Vendor will have sole responsibility for the performance of the Services covered under an Agreement that is awarded in conjunction with this Invitation to Bid.

"County" means Citrus County, Florida, a political subdivision of the State of Florida, its officers, employees, agents, and volunteers and/or Owner.

“Governmental Entity” means a political subdivision or agency of this state or of any state of the United States, including, but not limited to, state government, county, municipality, school district, nonprofit public university or college, single purpose or multipurpose special district, single-purpose special or multipurpose authority, metropolitan or consolidated government, separate legal entity or administrative entity, or any agency of the Federal Government.

"Invitation to Bid" means the contents of this solicitation and all supporting documents including Addendum to such, or other related information transmitted to Bidders.

"Minor Irregularity" means a variation from the Invitation to Bid terms and conditions which does not affect the price or give the Bidder an advantage or benefit not enjoyed by the other Bidder or does not adversely impact the interests of the County.

"Notice of Award" means a written notice submitted by the County notifying the Successful Bidder that they have been awarded the project.

"Notice of Intent to Award" means a written notice submitted by the County notifying the Successful Bidder that the County intends to award the project to them contingent upon the Successful Bidder executing the Agreement and submitting any outstanding documents.

"Notice to Proceed" means a written notice issued by the County to the Successful Bidder fixing the date on which the Successful Bidder shall start the performance of the Services and the length of time for the completion of the Services, in accordance with the Contract Documents.

"Piggyback" means a government authority other than the County purchasing commodities from the Successful Bidder under the same terms and conditions that the Successful Bidder has agreed to offer the County.

"Public Opening" means the opening of the Bids and the announcing of the Bidders who submitted a Bid in response to the Invitation to Bid in the presence of the public.

"Recommendation of Award" means a written notification sent by way of facsimile or electronic e-mail to those who submitted a Bid in response to this Invitation to Bid advising them of the County's decision for its selection of the Successful Bidder and its intent to award to that Bidder.

"Responsible Bidder" means a Bidder who has the resources, skills, knowledge, and financial ability to provide the Services specified in this Invitation to Bid.

"Responsive" means a Bid that conforms in all material respects to the Invitation to Bid requirements.

"Services" means all supervision, labor, materials, equipment, supplies, subcontractors, and incidental expenses required by the Bidder to execute and complete the requirements of the Services outlined in the Contract Documents, including those prescribed or implied.

"Subcontractor" means an entity having a direct contract with the Successful Bidder or with any other Subcontractor of the Successful Bidder who will provide product(s) or service(s) for the performance of a part of the Work required under the Contract Documents under the sole control and direction of the Successful Bidder.

"Successful Bidder" means the Bidder to whom the County awards an Agreement for the provision of the Services specified in this Invitation to Bid.

"Timeline" means the list of critical dates and actions involved in the Invitation to Bid.

2. INSTRUCTIONS TO BIDDERS

2.1. Solicitation Overview

Citrus County, Florida (“County”) invites interested parties to submit a Bid/Quote for New Equipment Purchase for Animal Shelter.

Commodities to be purchased can be found in the BID FORM and shall be delivered to: 7705 S. Florida Ave. Floral City, Florida 34436.

2.2. General Instructions

Bidders are encouraged to carefully review all the materials contained herein and prepare your Bid accordingly. The detailed requirements set forth below will be used to evaluate the Bids and failure of Bidder to provide the information requested for a specific requirement may render their Bid as non-responsive and result in being rejected.

Failure of Bidder to comply with all terms of this Invitation to Bid may result in disqualification of Bidder and rejection of Bidder’s submittal by County.

Bidders shall carefully study and compare the information and documents presented in this Invitation to Bid to ensure there are no conflicts, shall examine the site and local conditions, if applicable, and shall at once report to the Contact Person any errors, inconsistencies or ambiguities discovered.

County shall not be liable for any costs incurred by a Bidder in preparing or producing its Bid or for any service provided before execution of an Agreement.

All terms and conditions outlined in this Invitation to Bid, and any associated Addenda, shall become a part of the Agreement entered into between the County and the Successful Bidder.

2.3. Minimum Requirements for Submitting a Bid

Bidder shall meet, at a minimum, one of the following requirements to be determined a responsive and responsible Bidder at the time of Bid Submittal:

A. Registration in Sunbiz.org, https://dos.fl.gov/sunbiz/

B. Registration in SAM.gov, https://sam.gov/content/home

C. All required forms in VENDOR/CONTRACTOR RESPONSES must be fully completed and submitted with bid.

D. Submitted ARPA (American Rescue Plan Act) Certification Form, completed and notarized.

2.4. Vendor System-OpenGov Registration

County has partnered with OpenGov Procurement, a web-based eProcurement service. Current bid solicitations and associated addenda, notices of recommended bid award, and current bid awards will be posted at https://procurement.opengov.com/portal/citrusfl.

Bid Notifications will be sent electronically via e-mail from OpenGov to registered Bidders. It is the sole responsibility of interested parties to monitor OpenGov for solicitation opportunities and updates.

Visit https://procurement.opengov.com/signup to register. OpenGov is an online Bidder registration system that provides a free, at no cost to Bidder, secure, user-friendly Internet portal and one-stop service center to register with County. This system also allows you to receive automatic email notifications regarding County’s upcoming competitive solicitations as opportunities become available. Registration assistance is available by e-mail procurement-support@opengov.com.

All Citrus County Vendors/Contractors/Consultants will need to register with OpenGov in order to be able to submit Bids/Proposals/Qualifications etc., to County.

OpenGov Procurement has no affiliation with the County other than as a service that facilitates communication between the County and its Bidder. OpenGov Procurement is an independent entity and is not an agent or representative of the County.

https://procurement.opengov.com/portal/citrusfl/projects/116615/document?section=1069236 https://dos.fl.gov/sunbiz/ https://sam.gov/content/home https://procurement.opengov.com/portal/citrusfl/projects/116615/document?section=1069242 https://procurement.opengov.com/portal/citrusfl https://procurement.opengov.com/signup mailto:procurement-support@opengov.com

2.5. Contact Person

All inquiries pertaining to this Invitation to Bid are to be directed to all:

Linda Morse Karin McMahon Leigha Utter

Purchasing & Contracts Manager Purchasing & Contracts Specialist Purchasing Assistant

Department of Management & Budget Department of Management & Budget Department of Management & Budget

3600 W. Sovereign Path, Suite 266 3600 W. Sovereign Path, Suite 266 3600 W. Sovereign Path, Suite 266

Lecanto, Florida 34461 Lecanto, Florida 34461 Lecanto, Florida 34461

Phone: 352-527-5457 Phone: 352-527-5457 Phone: 352-527-5457

Fax: 352-527-5424 Fax: 352-527-5424 Fax: 352-527-5424

Email: linda.morse@citrusbocc.com Email:karin.mcmahon@citrusbocc.com Email: leigha.utter@citrusbocc.com

CAUTION

PROHIBITED COMMUNICATIONS: In accordance with Section 287.057 (25) of the Florida Statutes, Bidders to this solicitation, or persons acting on their behalf, may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays and legal holidays, any employee or officer of the County concerning any aspect of this solicitation, except in writing to the Contact Person noted above. Violation of this provision may be grounds for rejecting a response to this solicitation.

2.6. Questions/Additional Terms and Conditions/Variances/Exceptions

Bidders may submit questions about the meaning or intent of the Invitation to Bid or Agreement to the website link (https://procurement.opengov.com/portal/citrusfl/projects/116615) in written format only and shall submit such on or before the deadline for questions listed in the Event Timeline. Interpretations or clarifications considered necessary in response to such questions will be issued by a written Addendum. Only questions answered by formal written Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions submitted shall not constitute formal protest of the specifications or of this Invitation to Bid.

A written addendum, if applicable, will be issued online to OpenGov (https://procurement.opengov.com/portal/citrusfl) and/or DemandStar® websites in response to questions received as of the specified deadline in the Event Timeline.

Issues regarding any and all discrepancies, errors, or ambiguities in the Request for Qualification documents, including those noted in the Agreement shall be submitted in writing to https://procurement.opengov.com/portal/citrusfl on or before deadline for questions which is listed in the Event Timeline.

2.7. Event Timeline

Bidders should review and become familiar with the Event Timeline. The dates and times of each activity within the Timeline may be subject to change. It is the responsibility of Bidder to check for any changes. All changes to the Timeline will be made through an addendum to this Invitation to Bid.

Any person requiring reasonable accommodation at this meeting because of a disability or physical impairment should contact Citrus County, 3600 W. Sovereign Path, Lecanto, FL 34461, Carlton Hall, ADA Coordinator (352) 527-5477, at least two days before the meeting.

mailto:linda.morse@citrusbocc.com mailto:karin.mcmahon@citrusbocc.com mailto:leigha.utter@citrusbocc.com https://procurement.opengov.com/portal/citrusfl/projects/116615

If you are hearing or speech impaired, dial 7-1-1 or (800) 955-8771 (TTY) or (800) 955-8770 (v), via Florida Relay Service.

If you need a Spanish Translator, dial 7-1-1 or (800) 955-8771 (TTY) or (800) 955-8773 (v), via Florida Relay Service. For all other languages, please contact Human Resources at (352) 527-5370.

Si usted necesita un Traductor en Español, marque 7-1-1 o (800) 955-8771 (TTY) o (800) 955-8773 (v), a través del Servicio de Retransmisión de Florida.

**All public Meetings are subject to change or can be canceled.

Issue Invitation to Bid: September 28, 2024

Deadline for Questions: October 22, 2024, 4:00pm

Bid submittal Due Date and Time: October 29, 2024, 2:00pm

Public Opening Date and Time via Microsoft Teams:

October 29, 2024, 2:15pm

Board Approval of Selection and Award (subject to change):

December 10, 2024

2.8. Public Opening

Electronic Bid Submittals shall be opened on Tuesday, October 29, 2024, at 2:00 pm via online “Microsoft Teams”.

Microsoft Teams Need help?

Join the meeting now Meeting ID: 255 532 723 239 Passcode: Fvnncc

2.9. Submission of Bids

Electronic Bid submittal for this Invitation to Bid are to be submitted on or before Tuesday, October 29, 2024, at 2:00

pm. It is the sole responsibility of the Bidder to ensure that their Bid is submitted through OpenGov Procurement no later than the time and date specified in the Solicitation or subsequent addenda. . BIDDERS MUST COMPLETE THE

INFORMATION REQUESTED IN THE VENDOR RESPONSES SECTION.

Bids shall be submitted through the online solicitation management portal, https://procurement.opengov.com/portal/citrusfl. You may enter information and/or upload completed forms/documents using the OpenGov portal. Bidders must have registered and received an established account in advance of uploading submissions. When submitting an offer electronically through the solicitation posting portal, please allow sufficient time to complete the online forms and upload documents. The solicitation offer will end at the closing time listed in the Event Timeline included in this Solicitation. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted up to the due date and time. If technical difficulties arise during submission of the Solicitation submittal, it is the submitting Bidder’s responsibility to contact OpenGov Procurement technical support. For support, click on the “Help” link on the Solicitation Posting portal; or email procurement-support@opengov.com.

NOTE: In the event, there is a verified technical issue with the Platform (and not user/Bidder issues) that prevents all Bidders from submitting a Bid within the two (2) hours immediately before the due time, the County may issue an addendum to https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjI0YTEzYjMtOTYzYS00ODg4LWFkNWMtZWNhNjJiYTE2MWMx%40thread.v2/0?context=%7b%22Tid%22%3a%226bbaf887-dd15-4d63-b8cf-1b1dba1f2bfb%22%2c%22Oid%22%3a%22823202a6-c487-42d7-bd03-33452a2df10e%22%7d https://procurement.opengov.com/portal/citrusfl/projects/116615/document?section=1069242 mailto:procurement-support@opengov.com extend the solicitation due date and time. However, the technical issue must be a result of the Platform provider (OpenGov Procurement) and affect all participating Bidders. The County shall verify the technical issue or unavailability of the Platform with OpenGov Procurement, and the system provider. Technical issues localized to a single Bidder will not be considered cause for an extension. County shall not be responsible for delays caused in any occurrence.

2.10. Timeliness of Bid Submittal

County assumes no responsibility for a Bid received after the due date and time. There will be no exceptions to this policy. It is the responsibility of Bidder to make sure their Bid is uploaded by the due date and time listed in the Event Timeline to the OpenGov portal.

2.11. Bid Submittal Format

Acknowledgement of review and receipt of all of the documents listed below must be confirmed by an officer of the company who has the authority to bind the bidder. Failure to acknowledge and/or provide these documents may result in rejection of Bidder's response by County. Acknowledgement of these requirements shall be made within the VENDOR/CONTRACTOR RESPONSES section.

• Certificate(s) of Insurance

• Bid Form

• List of Subcontractors (if any)

• ARPA Contractor Certification

• Minority Form

• Non-Collusion/Lobbying Certification

• Certification for Disclosure of Lobbying Activities on Federal-Aid Contracts

• Copies of Licenses and Certifications o Proof of license/certification to do business in the State of Florida (i.e., Sunbiz registration/Florida Department of State.

o Copies of any licenses and certification as applicable to this Invitation to Bid.

2.12. Bid Form

Bidders MUST utilize the Bid Form included in BID FORM section this Invitation to Bid for submitting pricing information. No substitutes will be permitted. All pages of the Bid Form must be submitted and completed in full.

All blanks on the Bid Form must be completed.

2.13. Certificate of Insurance

Bidders are to submit a copy of their certificate(s) of insurance evidencing policies and limits of insurance that they currently have in force.

Once ALL paperwork is completed and received by the County, an email will be sent to Bidder asking Bidder to register online with myCOI. It is critical that Bidder provide the County with an accurate email address. The cost to register is $19.95 per year and a credit/debit card will be needed. Part of the registration process includes providing contact information for Bidder’s insurance agent(s). This information must be available at the time of registration. Once Bidder has registered and entered the email address for its insurance agent(s), an email will be sent to the insurance agent(s) requesting them to upload Bidder’s Certificate of Insurance (COI) directly into the myCOI website. Certificates of Insurance cannot be mailed, emailed or faxed to County. Bidder will not be allowed to begin work and no payments will be made until registration is completed and a compliant COI is received from Bidder’s insurance agent(s). This is a yearly requirement for the duration of the Agreement.

https://procurement.opengov.com/portal/citrusfl https://procurement.opengov.com/portal/citrusfl/projects/116615/document?section=1069242 https://procurement.opengov.com/portal/citrusfl/projects/116615/document?section=1069236

2.14. List of Subcontractors

If Bidders will be utilizing subcontractors for furnishing the Commodity, Bidders are required to submit with their Bid a list of such proposed subcontractors.

All subcontractors proposed by Bidder for furnishing the Commodity requested in this Invitation to Bid are subject to the approval of County. County reserves the right to reject any and all proposed subcontractors listed by the Bidder and bears no responsibility or liability to the Bidder or its proposed subcontractors for any commitments made between them regarding the Commodity requested in this Invitation to Bid.

Bidders shall furnish the names and responsibilities of those subcontractors they propose to use on the "Subcontractors List" included with this Invitation to Bid. No changes to this list shall be made after the deadline for submitting the Bid without prior written approval by County. If the County has reasonable objection to any proposed subcontractor, County reserves the right, before giving Notice of Intent to Award, to request the apparent Successful Bidder to submit an acceptable substitute without an increase in Successful Bidder's Bid Price. If the apparent Successful Bidder declines to make any such substitution, County may make the award to the next lowest Bidder that proposes to use subcontractors, who are acceptable to County.

No more than fifty percent (50%) of the Commodity shall be provided by subcontractors of the Successful Bidder.

County reserves the right to request from the apparent Successful Bidder, all pertinent data, including but not limited to, the following information about the proposed subcontractors: name as registered with the State of Florida, Federal Employer Identification Number, address and phone number, State registration or license number, and such other information as deemed relevant by County for evaluating the qualifications and experience of the proposed subcontractors. If requested by County, Bidder shall also provide an experience statement with pertinent information regarding similar services and other evidence of qualification for each proposed subcontractor.

2.15. Bid Pricing

The Bid Pricing shall be firm until award has been made. Bid Pricing shall include such amounts for all labor, materials, supplies, equipment, subcontractors, insurance, bonds, overhead, profit and any other costs associated with the commodities requested in this Invitation to Bid. The Bid Pricing shall include all applicable sales and use taxes.

Discrepancies in the multiplication of units and unit prices will be resolved in favor of the “verified prices”.

2.16. Budget

County has appropriated approximately $210,000 for the purchase of commodities requested in this Invitation to Bid.

County reserves the right to adjust this amount based on availability of funding.

3. BID FORM

Please complete the table in it's entirety.

ITB 25-007 BID FORM

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Stainless steel wall mounted folding exam table minimum weight capacity is 150lbs, minimum of 22"x 44" work surface with 360 degree access. Corrosion-resistant wall mount plate Smooth quiet folding action

5 ea

Line Item Description Quantity Unit of Measure

Unit Cost Total

2 50" L x 20" W V-top heated stainless steel surgery table -foot pedal (pump to raise, depress to lower) adjustable. Finger tip control to tilt table. Finger tip contols to adjust side panels from flat to 95 degrees. Reservoir drainage system with easy cleaning system.

Base with casters (locking unlocking) for easy moving

2 ea

3 Caster Set - plate, 4 locking for surgery tables

2 ea

4 Cat suite bank all stainless steel mobile (locking casters), 48W x

68.56 H x 26.25 D. 32-double

compartment housing (one side for living, other side 12' W for defecation/litterbox) 32 - 8inch portal (stationary no sliding panel between sides). Quiet latches only.

Grill on doors (each compartment has a door.)

16 ea

5 Surgery ceiling mounted (9' ceiling) dual head surgical light, easy positioning, 7,500 LED foot-candles, even distribution of light for uninterrupted illumination, sealed light head. Autoclavable handle.

2 ea

6 Ceiling mounted (9' ceiling) single head surgical light, easy positioning, 7,500 LED foot-candles, even distribution of light for uninterrupted illumination, sealed light head. Autoclavable handle.

2 ea

Unit Cost Total

7 Veterinary/Animal Floor scale 24" x 48" anti skid surface flush mounted minimum 400 lbs or 182 Kgs - Always on - AC wall power. Auto hold - scale will automatically lock in on weight above 1 kg. Memory recall for last stored weight. Ability for taring out weight of kennel for pets that must be weighed in a kennel. Wi-Fi capability . Ability to wash down, clean underneath.

5 ea

8 Stainless steel surgical pails 9lbs on locking casters

3 ea

9 Stainless steel mobile shelving - Type 304 stainless steel, open wire 48" W x 24"D x69 H" adjustable shelves in 1" increments 5" stainless steel locking swivel casters.

18 ea

10 Stainless steel mobile shelving - Type 304 stainless steel, open wire 60"W x 24"D x69" H adjustable shelves in 1" increments 5" stainless steel locking swivel casters.

5 ea

11 Veterinary portable 10L oxygen concentrator which can connect to anesthesia machines as well as provide supplemental oxygen for critical patients.

2 ea

12 Portable Anesthesia Machine with Tec 3 Vaporizer

1 ea

Unit Cost Total

13 Small animal ansesthesia machine wall mounted with vaporizer controllable small animal. Includes occlusion valve with safety relief, negative pressure relied valve, dual -view oxygen flowmeter reading .02 to 4 LPM, easy to view inahlation/exhalations valves, occlusion valve with safety relief, oxygen flush, 1500cc CO2 absorber with "quick release" that accepts cannisters or loose absorbent, scavenging /adjustable pressure limiting (APL) valve, Breathing circuit pressure guage, 15mm and 22mm diameter corrugates breathing circuits , One and two -liter breathing bags, pivot arm rotates 130 degrees and extends up to 8". Vaporizer:

veterinary isoflurane vaporizer automatic flow rate and temperature comensation, large easy to read dial, integrated safety lock to prevent unintentional engagement, large sight glass for at a glance liquid level monitoring, mount .

2 ea

14 Veterinary treatment/procedure chase centralized unit that houses plumbing,electrical,and oxygen.

Stainless steel 2 wet (with grates) and 2 dry tables. Cabinetry and drawers with under tables. Quiet latches and slow close. 60" Wet tables 5" deep tub with sprayer and faucet with 18" over hang. 60" dry tables with 18" over hang.

1 ea

15 Shipping Cost 1 for entire order

TOTAL

4. VENDOR/CONTRACTOR RESPONSES

1. ACKNOWLEDGEMENT OF REQUIRED DOCUMENTS*

I Acknowledge that I have reviewed all of the submitted forms and that they are true and correct to my knowledge.

☐ Yes ☐ No

*Response required

When equals "Yes"

1.1. Name, Title, and email address of the Person authorized to bind company to this agreement?* *Response required

2. Point of Contact for Bidder* Please provide:

Company name & address

Point of Contact Name & title

Phone Number

Email Address

*Response required

3. Certificate(s) of Insurance* Bidders are to submit a copy of their certificate(s) of insurance evidencing policies and limits of insurance that they currently have in force.

*Response required

4. Will you be utilizing subcontractors in the performance of the Work for this project?* ☐ Yes ☐ No

*Response required

When equals "Yes"

4.1. List of Subcontractors*

Please download the below documents, complete, and upload.

• Fill-In_Form-LIST_OF_SUB-Co...

*Response required

5. Copies of Licenses and Certifications*

• Proof of license/certification to do business in the State of Florida (i.e., Sunbiz registration/Florida Department of

State.

• Copies of any licenses and certification as applicable to this Invitation to Bid.

*Response required

6. Conflicts of Interest* Bidder covenants that it presently has no interest and shall not acquire any interest which would conflict in any manner of degree with the performance of the Services covered under this Agreement. Furthermore, Bidder warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Bidder to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for Bidder any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Bidder, and its subcontractors at any tier, certify https://government-project.s3.us-west-2.amazonaws.com/96841/a3316870-cb59-440a-9a1e-3669f3e69447_Fill-In_Form-LIST_OF_SUB-Contractors.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4M6FGT33N%2F20240924%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240924T160345Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJ%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIBYfN%2BoR5QMNYrH2jpUgkHjUFYMs%2BN4XY%2BUJEBECqCNbAiB4YkY7AXbtnsjCwSnFFeA5wgxtxGHljgqwAGxBxU%2BqvSqMBQjY%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMI4yWiK4acjRTHENpKuAEhXfyj7EMcy7K4EH79V6HkUhrLWfJhHyKSRgbzCa9wfuH5Y7k0JUxU1c8bVC2APlWOhYi45m9UKzhYvuDq4suqlciZ37OUSeZEbDHFClhiUFudhuW%2FoscnMZzlQOHKufrz9uiGIy8qjF0gNSutZL9gCpGlxCIt5trsAPCMIv4aHoVpb8ucOgLGsyFOycCGzJ05J2kkBOrlAL5zi2mOVU6KR%2FoqgjQG93jBePiClrH70aUWpulf%2F6kQwantCC16jCaKCAuqz%2FBzGw7f1%2BY868iJksNoRDJASgYXfyh1aXygNgCai3LuvFEvuf9bn7Ce2g4mzlkWXSsGVixr8rL0MS9e36VYuSHyND%2FyMSsKuyeq6nfnftb1uTAHAJBweOdpavvVWFiCXby5hP%2B%2B1yU3JLkuvMe25FBrzlsnF3d8AVhVW1QVX%2B%2F%2Bv5f0D0%2FqsoAYCYmcJJIC3%2FWuksVHkPXhpfLzwJNw8F7zYptEc9K1AzQk5L7EihLNH0nYZn0CNn6Qhm%2BtQGI98e4sgGs%2FArRXKGP0sgS9P2Kwu9H6Vfa3IFUjZ9c%2BqeoCwZAT3RewuGl0VI152CwAMTIUYyKOK2pIE%2Bjoy%2FG9Nb0vti1Og2O7Sy%2FQZbgaDTRHQzBORvDoqBVfrHDuH3MvLF5LDzCj7yfurX8htT3I1UkW1tM%2BheYklAUQS%2BKqQtR73XEyUBaZQ2FqY1ZwBUoU0gsv1YwPNLLpDUBg1m5FHihWI5iHwVqg4oMzCu8ZN%2BOaRtPYn4SjwmYSKyZXKY03Pxp%2FQowMxrQfzLN8meUWBX3t2DyAh6OlfLw8NQw6aPLtwY6nAHX9C0%2FzYeNEAjNn268muWF1JKNdORaA5gBvuvPgV4dpUbr%2BTsI9MAAEgH05CccTTyAMoVAyXWXG7Isy83M24NGnmmp0oUo8L5Wb89mg4efpkTelmFwTLOYNOCAKLJieU%2B75Xb92DXtOKr4rsJ6yuJT33JKhil%2F6VNRTD%2F4aynuLayo9TNJXJqxxXlD6nEm%2F8q9WPHZy%2FnHiW42Jjk%3D&X-Amz-Signature=34b1e0e9818255576cb620a8e8b76a6fdd7493f0a8ea5f9915a3ae3e54268c7a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Fill-In_Form-LIST_OF_SUB-Contractors.pdf%22&x-id=GetObject that they have not entered into any contract, sub-contract, or arrangement in connection with the Project covered under this Agreement, or of any property included or planned to be included in the Project, in which any member, officer, of employee of Bidder or its sub-consultants, during its tenure, or for two years thereafter, has any interest, direct or indirect.

Bidder, and its subcontractors at any tier, shall insert the following provision into each of their contracts and sub-contracts:

"No member, officer, or employee of the subcontractor, during their tenure or for two years thereafter, shall have any interest, direct or indirect, in this contract or the proceeds thereof."

Do you have any Conflicts of Interest to report?

☐ Yes ☐ No

*Response required

When equals "Yes"

6.1. Stated Conflicts of Interest*

Please upload a document listing all your Conflicts of Interest.

*Response required

7. Certifications Bidder certifies that they comply (or will comply) with the statements concerning, but not limited to: Compliance with Laws, Conflict of Interest, Convictions, Debarment, Discriminatory Vendor, Drug Free Workplace, Equal Employment Opportunity, E-Verification System, Immigration and Nationality Act, Lobbying, Non-Collusion, Prohibited Interests, Public Entity Crime and Scrutinized Companies.

7.1. Compliance with Laws*

Bidder shall comply with all laws, rules, codes, ordinances, and licensing requirements that are applicable to the conduct of its business, including those of Local, State and Federal agencies having jurisdiction and authority. These laws, shall include, but not be limited to, Chapter 287, Florida Statutes, the Uniform Commercial Code, the Immigration and Nationalization Act, the Americans with Disabilities Act, the United States Occupational Safety and Health Act, the United States Environmental Protection Agency, the State of Florida Department of Environmental Protection, Code of Federal Regulations and all prohibitions against discrimination on the basis of race, religion, sex, creed, national origin, handicap, marital status, sexual orientation, gender identity or expression or veteran’s status. Violation of such laws shall be grounds for termination of the Agreement.

☐ Please confirm

*Response required

7.2. Convictions*

Bidder has fully informed Owner of all convictions of the firm, its affiliates (as defined in section 287.133(1) (a), Florida Statutes), and all directors, officers, and employees of the firm and its affiliates for violation of state or federal antitrust laws with respect to a public contract for violation of any state or federal law involving fraud, bribery, collusion, conspiracy or material misrepresentation with respect to a public contract. This includes disclosure of the names of current employees who were convicted of contract crimes while in the employ of another company.

☐ Please confirm

*Response required

7.3. Debarment*

Bidder certifies to the best of their knowledge and belief, that they and their principals 1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Municipal, County, State or Federal department or agency, 2) have not, within a three-year period preceding execution of this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records; making false statements; or receiving stolen property, 3) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated above, 4) have not within a three-year period preceding execution of this Agreement had one or more public transactions (Federal, State or local) terminated for cause or default, and 5) will advise County immediately if their status changes and will provide an explanation for the change in status.

☐ Please confirm

*Response required

7.4. Drug-Free Workplace Certification*

Whenever two or more Bids that are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a Bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.

Established procedures for processing tie Bids will be followed if none of the tied Bidders have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in the first paragraph.

D. In the statement specified in the first paragraph, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

E. Impose a sanction on, or require the satisfactory participation in, a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of the foregoing provisions.

By clicking confirm below, Firm certifies that the information as provided in this Drug-Free Workplace Certification, is truthful and correct at the time of submission.

☐ Please confirm

*Response required

7.5. Discriminatory Vendor*

Bidder certifies that they are not subject to Section 287.134 (2)(a) which specifies that an entity or affiliate who has been placed on the discriminatory vendor list may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not be awarded or perform work as a contractor, supplier, sub-consultant, or consultant under a contract with any public entity, and may not transact business with public entity.

☐ Please confirm

7.6. Equal Employment Opportunity*

Bidder shall not discriminate on the basis of race, color, sex, sexual orientation, gender identity, age, national origin, religion, and disability or handicap in accordance with the Provisions of: Title VI of the Civil Rights Act of 1964 (42 U.S.C.

§ 2000 et seq.), Title VII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), Florida Civil Rights Act of 1992 (§

760.10 et seq.), Title 41 CFR Part 60 for compliance with Executive Orders 11246 and 11375, Title 49 CFR 23 and Title 49 CFR 26 for Disadvantaged Business Enterprises, Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.), Title 49 CFR 21 and Title 49 CFR 23, Nondiscrimination on the basis of handicap, Title 49 CFR 27, Americans with Disabilities Act of 1990 (42 U.S.C. 12102, et. seq.), Federal Fair Labor Standards Act (29 U.S.C. § 201, et seq.), and any other Federal and State discrimination statutes. Bidder shall furnish pertinent information regarding its employment policies and practices as well as those of their proposed subcontractors as the State of Florida Department of Transportation, the Secretary of Labor, or County may require. The above shall be required of any subcontractor hired by Bidder. All Equal Employment Opportunity requirements shall be included in all non-exempt subcontracts entered into by Bidder.

Subcontracts entered into by Bidder shall also include all other applicable labor provisions. No subcontract shall be awarded to any non-complying subcontractor. Additionally, Bidder shall insert in its subcontracts a clause requiring subcontractors to include these provisions in any lower tier subcontracts that may in turn be made. Bidder shall comply with all state laws and local ordinances, except that any preferential consideration of local in- state subcontractors is NOT allowed.

☐ Please confirm

*Response required

7.7. E-Verification System*

Bidder and its subcontractors shall utilize the U.S. Department of Homeland Security’s E-Verify system, https://e-verify.uscis.gov/emp, in accordance with Section 448.095, Florida Statutes, to verify the employment eligibility of: (1) all persons employed by Bidder during the contract term to perform any duties within Florida, and; (2) all persons, including subcontractors, assigned by Coordinating Contractor to perform work pursuant to this Contract. Bidder meeting the terms and conditions of the E-Verify System are deemed to be in compliance with this provision. Bidder and its subcontractors shall provide County with affidavits stating that they do not employ, contract with, or subcontract with an unauthorized alien. County is obligated to terminate this Agreement upon a good faith belief that Bidder or its subcontractors has knowingly violated Section 448.095, Florida Statutes. E-Verification Identification

☐ Please confirm

*Response required

7.8. E-Verification Identification Number*

Provide your E-Verification Identification Number

*Response required

7.9. Immigration and Nationality Act*

Bidder shall comply with all immigration laws as outlined in 8 USC § 1324a- Unlawful employment of aliens. County will not intentionally award County contracts to any Bidder who knowingly employs unauthorized Alien workers. Any violation of the employment provisions outlined in the Immigration and Nationality Act throughout the term of any Agreement with County may result in immediate termination of the Agreement. County will consider the employment of unauthorized aliens a violation of Section 274A (e) of the Immigration and Nationality Act. Such violation will be cause for unilateral cancellation of the Agreement, by County, if Consultant knowingly employs unauthorized aliens.

☐ Please confirm

*Response required

7.10. Lobbying*

Bidder shall not, in connection with the Agreement, directly or indirectly https://e-verify.uscis.gov/emp

A. offer, confer, or agree to confer any pecuniary benefit on anyone as consideration for any County officer or employee’s decision, opinion, recommendation, vote, other exercise of discretion, or violation of a known legal duty, or

B. offer, give, or agree to give to anyone any gratuity for the benefit of, or at the direction or request of, any County officer or employee. For purposes of clause (2), “gratuity” means any payment of more than nominal monetary value in the form of cash, travel, entertainment, gifts, meals, lodging, loans, subscriptions, advances, deposits of money, Services, employment, or contracts of any kind.

☐ Please confirm

*Response required

7.11. Non-Collusion*

Bidder agrees that neither it, nor any of its officers, partners, agents or employees have entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of a free competitive solicitation in connection with this Agreement, and that Bidder intends to do the work with its own bona fide employees or sub-consultants and has not provided a Bid for the benefit of another Consultant. Furthermore, Bidder certifies that its affiliates, subsidiaries, directors, officers, and employees are not currently under investigation by any governmental authority and have not in the last ten (10) years been convicted or found liable for any act prohibited by law in any jurisdiction, involving conspiracy or collusion with respect to submitting a Bid on any public contract.

☐ Please confirm

*Response required

7.12. Prohibited Interests*

Bidder, and its subcontractors at any tier, certify that they have not entered into any contract, subcontract, or arrangement in connection with the project covered under this Invitation to Bid, or of any property included or planned to be included in the project, in which any member, officer, of employee of the Bidder or its subcontractors, during its tenure, or for two years thereafter, has any interest, direct or indirect.

☐ Please confirm

*Response required

7.13. Public Entity Crime*

Pursuant to 287.133, Florida Statute, A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid, or reply on a contract to provide any goods or services to a public entity; may not submit a Bid, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit Bids, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017, Florida Statutes for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

☐ Please confirm

*Response required

7.14. Scrutinized Companies*

Bidder certifies that it is not listed on (a) the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statues, or is engaged in a boycott of Israel; (b) the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sector List, created pursuant to Section 215.473, Florida Statutes; or (c) is engaged in business operations in Cuba or Syria. Bidder further understands and accepts that any contract issued as a result of this Bid shall be subject to Section 287.135, Florida Statutes, and subject to immediate termination by County in the event there is any misrepresentation or false certification on the part of Bidder.

☐ Please confirm

7.15. American Rescue Plan Act (ARPA) Contractor Certification* Bidder understands that this project is funded with ARPA funding and is subject to 2 CFR 200 provisions found in Exhibit B to the Agreement.

☐ Please confirm

*Response required

7.16. ARPA Certification Forms Required*

Please download the below documents, complete, and upload.

• ARPA_Contractor_Cert.pdf

• Minority_Form.pdf

• 6._Fill-In_Form-Non-Collusi...

• 9._Fill-in_Form-Certificati...

*Response required

5. ADDITIONAL INFORMATION

5.1. Signing of the Agreement

When County gives a Notice of Intent to Award to the Successful Bidder, it will be accompanied by an unsigned Agreement. Within ten (10) calendar days thereafter the Successful Bidder shall execute and deliver to the County the Agreement, along with a certificate of insurance that shows policies, limits, and other conditions in compliance with that outlined in the Invitation to Bid. Upon award and execution of the Agreement by the County, one certified copy of the Agreement shall be delivered to the Successful Bidder.

5.2. Responsiveness of the Bid and Disqualification

A responsive Bid is one that complies with and conforms to the requirements of this Invitation to Bid. A Bid requiring changes to any portion of this Invitation to Bid may be considered non-responsive. A Bid that fails to comply with the criteria outlined in this Invitation for Bid may be deemed non-responsive.

A Bid may be rejected if found to be conditional, irregular, incomplete or not in conformance with the requirements and instructions contained herein, such as, but not limited to: (1) failure to strictly comply with and satisfactorily address the prerequisite criteria, (2) failure to provide the required forms or other documentation, (3) incomplete, indefinite or ambiguous language, and (4) improper and/or undated signatures.

Other conditions which shall cause rejection of the Bid, include, but are not limited to: (1) an individual firm, partnership, corporation or combination thereof, under the same or different names submitting (as the Bidder) more than one Bid, (2) evidence of collusion among Bidders, (3) obvious lack of experience or expertise to perform the Work, (4) failure to perform or meet financial obligations for previous contracts with the County, (5) falsification of any form required by the County, or

(6) not having valid and appropriate local, state or federal certifications and/or licenses necessary to perform the Work.

County may conduct such investigations as County deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidder and their proposed Subcontractors. County reserves the right to seek clarifications or request any information deemed necessary for proper evaluation of Bids from all Bidders.

5.3. List of Bidders

A list of Bidders, along with their total base bid pricing, will be posted on OpenGov and Demand Star® within ten (10) days after the Public Opening date. The list of Bidders can also be obtained by contacting the Contact Person. County will not provide a list of Bidders by telephone.

https://government-project.s3.us-west-2.amazonaws.com/116615/d468bf0c-3c7d-4297-a144-008e0ae0c1ca_ARPA_Contractor_Cert.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4M6FGT33N%2F20240924%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240924T160345Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJ%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIBYfN%2BoR5QMNYrH2jpUgkHjUFYMs%2BN4XY%2BUJEBECqCNbAiB4YkY7AXbtnsjCwSnFFeA5wgxtxGHljgqwAGxBxU%2BqvSqMBQjY%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMI4yWiK4acjRTHENpKuAEhXfyj7EMcy7K4EH79V6HkUhrLWfJhHyKSRgbzCa9wfuH5Y7k0JUxU1c8bVC2APlWOhYi45m9UKzhYvuDq4suqlciZ37OUSeZEbDHFClhiUFudhuW%2FoscnMZzlQOHKufrz9uiGIy8qjF0gNSutZL9gCpGlxCIt5trsAPCMIv4aHoVpb8ucOgLGsyFOycCGzJ05J2kkBOrlAL5zi2mOVU6KR%2FoqgjQG93jBePiClrH70aUWpulf%2F6kQwantCC16jCaKCAuqz%2FBzGw7f1%2BY868iJksNoRDJASgYXfyh1…