ITB 22-236-PW IP Switchgear Replacement.pdf

Rev 10/22

Eugene Water & Electric Board

FORMAL INVITATION TO BID

For

IP SWITCHGEAR REPLACEMENT

Bid No.: 22-236-PW Closing Date: December 8, 2022 Time: 2:00 PM PST

Description: The Eugene Water & Electric Board (EWEB) requests bids for installation of replacement switchgear and other related tasks at EWEB’s steam turbine generation operation at the International Paper facility in Springfield, OR.

Pre-bid Conference: YES – Mandatory for at least one employee-representative of primary General Contractor bidders Date: Thursday, November 17, 2022 Time: 10:00 AM, PST Location: International Paper, 801 N. 42nd Street, Springfield, OR (See Instructions for meeting location)

Purchasing Contact, Kristin Kokkeler Phone: (541) 685-7107 Email: kristin.kokkeler@eweb.org

This is a COMPETITIVE SEALED PROCUREMENT. SEALED BIDS will be received until the closing date and time noted above by the EWEB PURCHASING OFFICE at:

EUGENE WATER & ELECTRIC BOARD

PURCHASING OFFICE

4200 ROOSEVELT BLVD

EUGENE, OREGON 97402

To ensure your submission is received prior to the closing date and time, it is recommended that your response is submitted via a Commercial Carrier such as UPS or FedEx, or in person by appointment with the Purchasing Contact.

SINGLE POINT OF CONTACT: There will be only one point of contact for the entire Invitation to Bid process. The contact point is the EWEB Purchasing Office, and the contact person is the Purchasing Contact listed above, unless otherwise stated. Any questions or issues that may arise regarding the specifications, the bidding process, and/or the award process shall be directed to the Purchasing Contact listed above. EWEB’s official response to any questions or requests will be addressed via the Addendum process.

FOR MORE INFORMATION please refer to Section 00200 “Instructions to Bidders”.

Rev 10/22

TABLE OF CONTENTS

This solicitation is organized and written in a manner consistent with the Construction Specification Institute (CSI) format. The following is a list of all Divisions, Sections, and Details that are included in the Project Manual.

DIVISION 0 - BIDDING DOCUMENTS & CONTRACT FORMS

00100 Invitation to Bid - Legal Advertisement

00200 Instructions to Bidders

00400 Bid Form

00430-A First-tier Sub-Contractor Disclosure Form

00430-B Drug Testing Requirements

00450 Minimum Qualifications

00610 Bid, Performance, & Payment Bonds

00620-A Completion Notices (Contractor Affidavit, Certificate of Substantial Completion, Notice of Final

Completion)

00620-B Certificate for Payment

00700 General Conditions (Public Works)

00800 Supplemental Conditions

00830 BOLI Prevailing Wage Rates

00900 Addenda and Modifications to Solicitation

00930 Change Order

DIVISION 1 - SPECIFICATIONS

Refer to Specifications section for table of specifications

DRAWINGS:

Refer to Drawings section for table of drawings

Section 00100

ADVERTISEMENT

ITB #22-236-PW

IP Switchgear Replacement

The Eugene Water & Electric Board (EWEB) requests bids for installation of replacement switchgear and other related tasks at EWEB’s steam turbine generation operation at the International Paper facility in Springfield, OR.

Bidders shall comply with all BOLI and CCB requirements, as outlined in www.oregon.gov/BOLI and http://www.oregon.gov/ccb/Pages/index.aspx.

The bid package may be inspected online on the State of Oregon's bid site ("Oregon Buys"):

https://oregonbuys.gov/bso/. (Key search: “EWEB”. For navigation help, please call 1-855-800-5046.)

Bid Submission Deadline: Sealed bids shall be submitted to Kristin Kokkeler, Purchasing Contact, before 2:00 PM Pacific Standard Time, on December 8, 2022 and delivered according to the bid submission instructions contained in the bid solicitation document. Bids will be opened immediately thereafter and recorded.

First-tier Sub-contractor Disclosure Form (Section 00430) shall be submitted, preferably in a separate envelope by 4:00 PM PST, on December 8, 2022.

Bids and required Sub-contractor Disclosure Form received after their respective deadlines will NOT be considered. No faxed bids will be accepted.

A mandatory pre-bid meeting will be held on November 17, 2022, at the International Paper plant located at 801 N. 42nd Street, Springfield, OR. (Security building near South gate) Attendance is mandatory for at least one employee-representative of General Contractor bidders. Sub-contractors are encouraged to attend, but their attendance is not mandatory. Please refer to 1.0 of Section 00200 Instructions to Bidders for meeting time. Contact Kristin.Kokkeler@eweb.org to coordinate vehicle pass.

By submission of a bid, the Bidder agrees to comply with the provisions of 279C.800 through 279C.870 relating to the latest version of State of Oregon’s BOLI Prevailing Wage Rates.

EWEB may cancel the Invitation to Bid or reject any or all bids pursuant to EWEB Rule 5-0440.

Single point of contact: Submit all technical, bidding, website access, and contract questions to the Purchasing Contact, Kristin Kokkeler, in writing via email at Kristin.kokkeler@eweb.org. DO NOT contact the project team without prior approval by the Purchasing Contact.

BY:

Kristin Kokkeler, EWEB Purchasing Contact ISSUED: November 10, 2022 PUBLISHED in Daily Journal of Commerce, Oregon http://www.oregon.gov/BOLI http://www.oregon.gov/ccb/Pages/index.aspx

Eugene Water & Electric Board Section 00200

Section 00200

INSTRUCTIONS TO BIDDERS

INFORMATION OF RECORD

The official source of information for this project until the Intent to Award is posted is located at the State of Oregon's bid site, located at: https://oregonbuys.gov/bso/. IT IS THE SOLE RESPONSIBILITY OF THE BIDDER TO CHECK THE WEBSITE ON A TIMELY BASIS. As a courtesy, EWEB may elect to email copies of Addenda or notices to registered Bidders but doing so does not remove the responsibility of checking the website for critical information impacting the ITB and bid responses.

BID SCHEDULE

Last Day for EWEB to Receive Questions November 30, 2022

Last Day for EWEB to Issue Addenda December 5, 2022

Bid Close Date December 8, 2022

Board Approval January 3, 2023

Estimated Date of Notice to Proceed January 5, 2023

1.0 Pre-Bid Meeting

A pre-bid meeting will be held at the International Paper plant at 801 N. 42nd Street, Springfield, Oregon on November 17, 2022. This meeting is MANDATORY for all primary general contractors and requires at least 1 employee-representative of the primary GC’s company to be present. Attendance for sub-contractors is voluntary. All attendees must show proof of completion of Tappi-Safe training online.

Those who do not have certification of training will meet at the site at 9:30 am for the 15 minute training. Please be sure to arrive ON-TIME in order for the pre-bid meeting to begin at 10:00 am. Contact Kristin.Kokkeler@eweb.org ahead of time to coordinate vehicle passes.

All attendees will meet at the security gate located near the South gate of the plant. (See map below.)

Security passes are required.

Follow Up Meeting on Microsoft Teams, November 17, 2022 at 1:00 p.m. This meeting will provide bidders with direct contact to the design engineers on this project.

Contact Kristin.Kokkeler@eweb.org to be sent the link to this meeting.

Rev 10-2022 Section 00200

1.1 Bid Preparation:

The Eugene Water & Electric Board's environmental policy directs the utility to conduct its business in an environmentally sensitive, sustainable and responsible way. Pursuant to this policy, EWEB encourages the Bidder to submit their bid using materials (i.e. paper, dividers, binders, brochures, supplemental information, etc.) that contain postconsumer recycled content and are readily recyclable. Use of materials that cannot be readily recycled, such as PVC (vinyl) binders, spiral bindings, plastic or glossy covers and/or dividers is discouraged. Further, Bidders are strongly encouraged to duplex print whenever possible. Color printing is acceptable, but not required, unless content will not display correctly.

Bidders are responsible for all costs they may incur in connection with submitting a bid.

a. Compliance. All bids must be sealed and received by EWEB’s Purchasing Department (“EWEB” herein used synonymously with the term "OWNER" as used in the General Conditions) prior to the bid closing time and date. Bids that are received after the bid closing time and date may not be considered.

All bid and pricing information shall be typewritten or in ink and shall be signed by an authorized representative of the company. Alterations (including whiteout) or erasures shall be initialed by the person signing the bid.

b. Method of Bidding - Unit and Total Price. The price per item shall be clearly shown in the space provided. The pricing shall be extended to show the total when required. In case of errors in extension, the unit price shall prevail. The written unit price shall prevail over the numerical unit price.

c. Completion. The Bidder shall show in the space, when provided in the bid form, the earliest completion date on which completion of the work can be guaranteed. Otherwise, the Bidder certifies that the work will be complete according to the completion time stated in the bidding documents.

EWEB reserves the right to consider availability and delivery (completion) time in determining award of this Contract.

d. Examination of Plans, Specifications, and Work Site. It is understood that a Bidder, before submitting a bid, has made a careful examination of all plans, specifications and Contract documents, that the Bidder has a complete understanding of the quality and quantity of materials and the character of the work required; and that the Bidder has made a careful examination of the location and conditions of the worksite and the sources of supply for materials.

It is further understood that a bid awarded hereunder is subject to EWEB being able to (1) comply with all zoning ordinances, or obtain rezoning of the property where necessary; and (2) comply with local building code restrictions and conditions for the structure or structures contemplated in the bid, any or all of which conditions may be contained in the Contract and may result in termination of the Contract, if such conditions are not satisfied. EWEB will in no case be responsible for any loss or for any unanticipated costs that may be incurred by the Contractor as a result of the Contractor's failure to acquire full information about work conditions prior to submitting an offer to perform the work.

e. Substitutions. When a brand name is required by the specifications, all Bidders shall provide the specified product unless an alternative product is allowed per the specifications and in which case, must be of equal quality, merit and utility (as determined in EWEB's sole judgment). Bidders may be required to provide information to EWEB to determine product acceptability prior to award of Contract.

f. Interpretation of Contract Documents. If a Bidder finds discrepancies in errors or omissions from the plans, specifications, or Contract documents, or has doubt as to their meaning, the Bidder shall at once notify EWEB. EWEB will then investigate the validity of the claim and will determine whether an Addendum will be issued (see Protest or Request for Clarification and Changes to the Bid Specifications below).

g. Protest or Request for Clarification/Changes of Specifications and/or Bidding Requirements (EWEB

Rule 5-0260).

Request for Clarification and Changes to the Bid Specifications Prior to the deadline for submitting questions, Bidders may, in writing/email, request clarification of or changes to any bid specifications or Contract terms. Questions and responses that present material information to all Bidders will be posted via formal, written Addendum. EWEB’s clarification to an Offeror, whether orally or in writing, does not change the terms of the solicitation and is not binding on EWEB unless EWEB amends the solicitation document by written Addendum.

Protest of Specifications/Bid Requirements Bidders may, in writing, protest bid specifications or Contract terms and conditions. Unless stated differently in the bidding document, this written request for change must be received by the Purchasing Contact indicated in the solicitation document no later than ten (10) days prior to the bid closing date. The written protest shall include the reasons for the protest. Envelopes containing bid protests shall be marked as follows:

Bid Specification Protest Bid #22-236-PW

h. Filling in Bid Forms. The bid response shall be made on the form provided in the Invitation to Bid and as prescribed by EWEB. The Bidder may not alter, modify or change the bid form, except as directed by bid Addendum. Any other form of offer is invalid. Bidders are required to use the form provided within the Invitation to Bid, Section 00400.

Bids may be rejected if they contain any recapitulation or restating of the work to be done, disclaimers, exceptions or other limitations or stipulations.

i. Bids are Offers. The bid is the Bidder's offer to enter into a contract, which, if the bid is accepted for award, binds the Bidder to a contract and the terms and conditions contained in the Invitation to Bid.

A Bidder shall not make the bid contingent upon EWEB's acceptance of specifications or Contract terms that conflict with or are in addition to those required in the bid Documents (except as noted in Time for Bid Acceptance, Section 1.3(g) below).

j. Proprietary Information/Public Disclosure. Materials submitted in response to this Invitation to Bid and/or the Contract shall become the property of EWEB and are, therefore, subject to public records laws.

In the event that a Bidder desires to claim that portions of its submittal are exempt from public disclosure, under the provisions of ORS 192.501, it is incumbent upon the Bidder to identify those portions in a transmittal letter. The transmittal letter must identify the page and the particular exemption(s) from disclosure upon which the claim is made. Each page claimed to be exempt from disclosure must be clearly identified, on the page, by the words: "This data constitutes a trade secret under ORS 192.501(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS 192.

If EWEB receives a request for public records disclosure of the information so designated as confidential by Bidder, EWEB will make a reasonable attempt to notify Bidder of the request so Bidder/Contractor may claim any exemption Bidder is entitled to under applicable laws.

The Oregon Public Records Law exempts from disclosure trade secrets, and the exemption from disclosure applies "unless the public interest requires disclosure in the particular instance," ORS 192.501(2). Therefore, non-disclosure of documents or any portion of a document submitted as part of this solicitation may depend upon official or judicial determinations made pursuant to the Oregon Public Records Law.

In any event, EWEB will, to the fullest extent permitted by Oregon Law, assist the Bidder in protecting proprietary information submitted pursuant to this Invitation to Bid."

1.2 Bid Submission:

a. Bid Submission. The bid response and one electronic copy of the bid response (flash drive acceptable) shall be sealed and delivered to EWEB’s Purchasing Department, prior to the bid closing time and date stated in the Invitation to Bid/Advertisement (Section 00100). Bids received after the bid closing time and date will not be considered for award.

b. Sealed bids shall be delivered as follows:

If by Commercial Carrier: Eugene Water & Electric Board, Kristin Kokkeler, Purchasing Dept., 4200 Roosevelt Blvd, Eugene, OR 97402.

If in person: EWEB’s Roosevelt Operations Center, Kristin Kokkeler, Purchasing Dept., 4200 Roosevelt Blvd, Eugene, OR 97402.

Note: Bidders submitting bids in person are required to coordinate a delivery time, prior to the closing time and date, with the Purchasing Contact at EWEB’s Roosevelt Operations Center, 4200 Roosevelt Blvd, Eugene, OR 97402. Bids will be date and time stamped by the Purchasing Department Staff and held until bid opening.

The First-Tier Subcontractor disclosure must be submitted with the bid response or Bidders must coordinate a delivery time within two (2) working hours of the bid closing date and time.

c. Addenda. EWEB reserves the right to make changes to the Invitation to Bid and the resulting Contract by written Addenda, prior to the closing time and date. Addenda shall only be issued by EWEB and upon issuance, are incorporated into the Invitation to Bid or the resulting Contract. If required by Addendum, Bidders shall sign and return all Addenda with their bid prior to the bid closing time and date or acknowledge them on the 00400 Bid Form. Addenda shall be obtained electronically at the State of Oregon bid site at: https://oregonbuys.gov/bso/.

The Bidder is responsible for ensuring that all Addenda have been acknowledged in their bid response.

d. Security to be Furnished by Each Bidder. When the bid price exceeds $100,000, or when otherwise required by the Contract Documents, the bid shall be accompanied by a certified or cashier's check or bid bond in an amount equal to 10% of the total amount of the bid as bid security to ensure that the Bidder, if offered, will execute the Contract Agreement and provide the performance bond and payment bond as required. The lowest responsible and responsive Bidder will be required to provide a performance/payment bond in an amount equal to 100% of the Contract award if the bid price exceeds $100,000 or if otherwise required in the bid documents.

EWEB reserves the right to hold the bid security of all Bidders until the Notice to Proceed is issued or for ninety (90) calendar days after bid closing, whichever is sooner (unless a longer or shorter period is specified in the Invitation to Bid.)

Should the Bidder fail to execute the Contract agreement and furnish the satisfactory performance bond and payment bond after the bid has been accepted, the bid security shall become the property of EWEB.

https://oregonbuys.gov/bso/

e. Modification of Bids. Once submitted, bids may be modified in writing prior to the time and date set for bid closing. Modifications shall be prepared on the Bidder's letterhead, signed by an authorized representative of the Bidder, shall state that the new document supersedes or modifies the prior bid and shall be submitted in a sealed envelope, appropriately marked identifying the bid number and closing time and date. Telephone, telegraphic, emailed, and facsimile modifications are not acceptable. The written modification shall be made a permanent part of the public bid file.

f. Withdrawal of Bids. A bid may be withdrawn prior to the bid closing time and date. Bids may be withdrawn in writing on the Bidder's letterhead and signed by an authorized representative of the Bidder. The written bid withdrawal shall be made a permanent part of the public bid file. Bids may not be withdrawn after the date and time for submission of bids.

1.3 Bid Review & Award:

a. Bid Review / Minimum Requirements. After bid opening, EWEB may conduct discussions with Bidders for the purpose of clarification to assure full understanding of the bid.

Bidder Responsibility shall partially be based on their response to any minimum requirements established by the specifications and compliance with conditions of the Invitation to Bid and shall be subject to Oregon Revised Statutes (ORS) 279A, 279C, and EWEB Public Contracting Rules, Divisions 1, 2, 5 & 6.

EWEB may reject any bid not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all bids upon a finding of EWEB that it is in the public interest to do so. (ORS 279C.395)

b. Method of Award. Award shall be made to the lowest Responsive and Responsible Bidder for the total of all line items. Award shall be made to one Bidder and one Bidder only.

c. Oregon Preference. Award shall be subject to preference for goods or services that have been manufactured or produced in Oregon if price, fitness, availability and quality are determined by EWEB to be equal (ORS 279A.120).

d. Reciprocal Law. In determining the lowest responsible Bidder, a nonresident Bidder eligible to receive a preference in the state in which the Bidder resides, shall have that same percentage preference added to the bid amount in accordance with EWEB

Rule 5-0390(5)(a).

e. Responsiveness / Responsibility. The Responsiveness and Responsibility of Bidders and of their proposed subcontractors will be considered in making the award.

A “Responsive” bid is one that substantially complies with the Invitation to Bid instructions and requirements.

A “Responsible” Bidder can demonstrate ability to meet the requirements of the project specifications, has the appropriate experience, is legally qualified to do the Work, has the required certifications required, has a satisfactory record of integrity and can meet the other requirements described in Rule 5-0390(2).

f. Certification of Alteration or Erasure. A bid may be rejected if it contains any material alteration or erasure. Nothing in this paragraph shall be construed as allowing the Bidder to alter or otherwise change the form of the offer, the form of the Contract, the conditions of the bid, the specifications, and/or plans attached to the bid documents. Unless otherwise specifically allowed in the bidding documents, no changes or modifications to an offer may be made after the bid closing date & time.

g. Time for Bid Acceptance. EWEB reserves the right to consider a bid response containing a condition that limits its time for bid acceptance. EWEB may, solely at its option, accept a shorter time for bid acceptance, even though the Invitation to Bid may state a longer period. EWEB reserves the right either to accept or reject the bid response containing the time condition if the bid response is otherwise the lowest responsible and responsive Bidder.

h. Bid Reading and Review. At the prescribed time and place bids will be publicly opened and read aloud.

Bidders are invited to be present and record results. Award decisions will not be made at bid opening.

Only the name of the Bidder(s) and the bid item(s) to be considered for award purposes will be read at the bid opening.

After bid opening, EWEB may conduct discussions with Bidders for the purpose of clarification to assure full understanding of the bid. EWEB will review each bid for Bidder Responsiveness and Responsibility.

EWEB reserves the right to waive or allow correction of minor informalities and errors (EWEB Rule 5- 0350).

Bid Results. To obtain bid results, notes may be taken at the public reading of the bid, or a personal inspection may be made of the bid files at a later date, BY APPOINTMENT. Bid tabulations and bid status shall be obtained electronically at https://oregonbuys.gov/bso/.

j. Right of Rejection. EWEB reserves the right to reject stipulated and/or unbalanced bids that are determined by EWEB to not be in its best interest.

EWEB reserves the right to reject any bid not in compliance with all prescribed public contracting procedures and requirements and may reject for good cause all bids upon a finding that it is in the public interest to do so. (ORS 279C.395)

EWEB may cancel the Invitation to Bid pursuant to EWEB Rule 5-0440.

k. Protest of Award. EWEB Rule 5-0450(4)(a). A Bidder may protest the award or intent to award a

Contract if: The Bidder is adversely affected because the Bidder would be eligible to be awarded the Contract in the event that the protest were successful; and the reason for the protest is that all lower bids are nonresponsive; or EWEB has failed to conduct the evaluation of bids in accordance with the criteria or processes described in the solicitation document; or EWEB has abused its discretion in rejecting the protestor's bid as nonresponsive; or EWEB's evaluation of bids or EWEB's subsequent determination of award is otherwise in violation of EWEB Rules.

Eligible Bidders protesting award shall follow the procedures described herein. Protests that do not follow these procedures shall not be considered. This protest procedure constitutes the sole administrative remedy available to Bidders.

1. Protests must be received within seven (7) days after issuance of the notice of intent to award the

Contract. EWEB will not consider late protests.

2. All protests must be in writing, signed by the protesting party or an authorized Agent and submitted to the EWEB Purchasing Analyst listed on page 1. The protest must state all facts and arguments on which the protesting party is basing the protest.

3. Only protests stipulating an issue of fact concerning a matter of bias, discrimination or conflict of interest, non-compliance with procedures described in the procurement documents, or EWEB policy shall be considered. Protests based on procedural matters will not be considered.

4. EWEB’s Purchasing Supervisor will review the protest and will fax and mail the protesting party a written response within three (3) business days of receipt of the written protest to the fax number and address provided in the bid or proposal. Any written response may be comprised of a determination of the protest, a notice to the protesting party of the need for additional time in which to evaluate the matter, or other notice to the protesting party.

5. If the Purchasing Supervisor’s determination (response) is adverse to the protester, any further appeal of the Purchasing Supervisor’s determination by the party must be submitted in writing to EWEB’s General Manager within three (3) business days of issuance of the Purchasing Supervisor’s determination (response).

6. EWEB’s General Manager will review any appeal of the Purchasing Supervisor’s determination and shall fax and mail, in accordance with the fax number and address provided in the bid, the protesting party a written response within three (3) business days of receipt of written appeal.

7. If the determination of the General Manager is adverse to the protesting party’s interest, the protesting party may only appeal to EWEB’s Board of Commissioners by filing a written notice of appeal to the Board with the General Manager within two (2) business days of issuance of the General Manager’s written determination.

8. The Contract Review Board, in considering the protest, shall review the documentation presented to the Purchasing Supervisor and the General Manager on or before the next regularly scheduled Board Meeting, but in no event shall they be required to review in less than ten (10) business days, and thereafter, base their decision on such material. The Board review will be limited to the evaluation of compliance with EWEB’s policies and procedures, requirements of the RFP or ITB and the equal and fair application of EWEB’s contracting rules. The Contract Review Board's determination shall be EWEB's final decision.

An adversely affected or aggrieved Bidder must exhaust all avenues of administrative review procedures and relief before seeking judicial review of EWEB's Contractor selection or Contract Award decision.

Section 00200

1.4 Registration Requirements (i.e. Construction Contractors Board/State Landscape Board):

Bidders shall certify that all parties performing work described in ORS 701.005(2) (i.e. construction work) will be registered with the Oregon Construction Contractors Board (CCB), and the State Landscape Contractors Board (LCB), if applicable, in accordance with ORS 701.035 and 701.055, or the appropriate authority pertaining to the trade before the bid opening time and date set in this Invitation. Bids not meeting this requirement will not be considered.

1.5 Scope of Work.

The work contemplated under this Contract includes all labor, tools, machinery, materials, transportation, mobilization/demobilization, equipment and services necessary for, and reasonably incidental to, the completion of all work in connection with the project described in the Contract, the General Conditions, all applicable special conditions, plans, specifications, or any supplementals.

End of Section 00200

Eugene Water & Electric Board Section 00400

Rev. 10/2022 Section 00400

BID FORM

PROJECT: IP Switchgear Replacement

BID OPENING: December 8, 2022

LOCATION: Eugene Water & Electric Board (EWEB) Roosevelt Operations Center 4200 Roosevelt, Blvd Eugene, OR 97402 Phone: 541-685-7107

BID SUBMISSION

Complete, sign, and return the following documents as bid response. Failing to include these documents could lead to rejection of bid.

00400 Bid Form 00450 Minimum Qualifications Form 00610 Bid Bond 00430-A First Tier Subcontractor Form Signed Addenda (or acknowledged on 00400 Bid Form) Electronic copy (Flash drive preferred)

A. EXCEPTIONS: Bidders, please note that any exceptions or stipulations to any of the requirements of this solicitation must be submitted in accordance with Section 00200, 1.1(h), Protest or Request for Changes of Specifications and/or Bidding Requirements. Exceptions that are not submitted in compliance with Section 00200, 1.1(h), may cause your bid to be ruled non-responsive.

B. ACKNOWLEDGMENT OF RECEIPT OF ADDENDA TO BID DOCUMENTS:

Bidder acknowledges receipt of Addenda and agrees to be bound by their contents.

Circle each bid Addendum posted: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, None Posted

C. CCB/LCB REGISTRATION NUMBER - EWEB Rule 5-0230 Eligibility to Bid; Registration or License

Construction Contracts. EWEB shall not consider a Person's Offer to do Work as a contractor, as defined in ORS 701.005(2), unless the Person has a current, valid certificate of registration issued by the Construction Contractors Board at the time the Offer is made.

Non-complying Entities. EWEB shall deem an Offer non-responsive if it is received from a Person that fails to comply with this rule and shall reject the Offer as stated in ORS 279C.365(1)(k), unless contrary to federal law or subject to different timing requirements set by federal funding agencies.

Bidder is in compliance with the requirements of and is registered and bonded with the State of Oregon Construction Contractor's Board or Landscape Contractors Board as follows:

Registration classification:

Registration No.: Expiration Date:

D. RESPONSIBILITY:

Prior to awarding a Public Improvement Contract, EWEB shall determine whether the lowest Responsible Bidder meets the standards of Responsibility, as defined in ORS 279C.375.

E. BIDDER RESIDENCY INFORMATION:

ORS 279A.120 states, "For the purposes of awarding a public contract, a contracting agency shall":

o Give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal; and o Add a percent increase to the bid of a non-resident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.

“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in the state of Oregon during the 12 calendar months immediately preceding submission of the bid, has a business address in this state, and has stated in the bid whether the bidder is a “resident bidder” under this paragraph.

“Non-resident Bidder” means a Bidder who is not a “resident Bidder” as defined above

1. CHECK ONE: Bidder is a ( ) RESIDENT Bidder ( ) NON-RESIDENT Bidder.

2. If resident bidder, enter your Oregon business address: (physical and mailing address)

3. If a non-resident bidder, enter state of residency:

4. If a non-resident bidder, do you or your company receive, or are you or your company eligible for any preference in award of contracts with your state’s government or with other governmental bodies in your state?

CHECK ONE: ( ) YES ( ) NO

If YES, state the preference percentage: _________________%

If YES, but not a percentage of bid price, describe the preference:

If YES, state the law or regulation that allows the preference described (legal citation):

F. ASSURANCES:

1. The Bidder hereby offers to furnish all labor, equipment, materials, and to perform all work, as bid, in strict accordance with all requirements of the above-named project.

2. The Bidder certifies that Bidder has read, understands, and will comply with the drug testing requirements set forth in Section 00430-B.

3. Bidder acknowledges and agrees that, if this Contract is for a Public Work subject to ORS 279C.800 to 279C.870, Bidder will comply with ORS 279C.840, as applicable.

4. Bidder certifies that all statements in the bid are true.

5. Bidder understands that this Offer shall be subject to acceptance for ninety (90) calendar days from date of opening; thereafter it may be withdrawn.

G. NON-COLLUSION: ORS 279A.010 and 279A.990 By signing and submitting a bid, Bidder certifies that:

1. Bidder has arrived at the specifics of the bid, including price and amounts, independently and without communication or agreement with another Bidder, except as disclosed in a separately attached statement;

2. The Bidder is not submitting the bid in the interest of or on behalf of any undisclosed person;

3. The Bidder has not directly or indirectly induced or solicited another Bidder in order to benefit a third person, to submit a false or sham bid, to refrain from bidding or to change a bid;

4. The Bidder has not directly or indirectly disclosed the Bidder's bid price, a breakdown of the price, the contents of the price or information or data related to the price to another Bidder;

5. The Bidder has not sought through communication or agreement with a person to fix the bid price of the Bidder or another Bidder, to fix an overhead, profit or cost element of the bid price of the Bidder or another Bidder or to secure any advantage against the contracting agency or any other person interested in the public contract;

6. The Bidder has not directly or indirectly expressed an interest or lack of interest in the public contract, or paid or offered to pay a fee to a person, to cause a collusive or sham bid;

7. The bid is genuine and not collusive or a sham.

H. ACKNOWLEDGMENTS:

1. The Bidder acknowledges that the Contract consists of the following documents: Amendment to the Proposed Contract, Bid Form, First-tier Sub-Contractor Disclosure Form, Drug Testing Program Requirements, Minimum Qualifications, Performance Bond, Payment Bond, Certificate for Payment, Accounts Affidavit, Certificate of Completion, EWEB General Provisions and Supplements, Prevailing Wage Requirements, Change Order Form, Specifications, Drawings, and Attachments.

2. The Bidder declares that he/she has carefully examined the terms of this Contract and has personally inspected and is satisfied with conditions at the Project site.

3. The Bidder hereby states that he/she shall abide by the provisions of ORS 279C.830(1) relating to

Prevailing Wages Rates.

4. A bid bond, performance bond, and payment bond are required. The Bidder encloses with this bid acceptable security in the amount of ten percent (10%) of the total amount of the bid, made payable to the Owner. The bid security shall be forfeited as liquidated damages if bid is accepted by Owner and Bidder fails to execute the Contract, provide the performance and payment bonds in the amount of 100% of the total amount of the bid, and provide the required evidence of insurance, as described below (Section 00700), within the time allowed.

5. Bidder further agrees:

a. To start work after receipt from the Owner of Notice to Proceed; to prosecute the work with diligence to its completion as follows:

Substantial Completion – Friday, 5/12/2023 Final Completion – Friday, 5/19/2023

b. Reserved.

c. Fill out pricing below as full payment for the Work.

6. EWEB is an Equal Employment Opportunity and Affirmative Action employer and requires Contractors and their sub-contractors to follow EEO/AA practices in their performance of this Contract.

7. EWEB encourages contracting with minority owned, woman owned, and emerging small businesses (MWESB). The State of Oregon offers a certification process. Indicate below if your business is a MWESB and if so, which categories have been state certified.

MWESB Certified? No _____ Yes _____ If yes, circle categories below:

Minority Owned ___ Woman Owned ___ Emerging Small Business ___ Veteran Owned _____

8. Bidder’s Project Manager – Contact Information

Name:

Email:

Phone:

Description Cost – Double Shift – Basis for Award

Cost – Single Shift – Optional at Owner’s Discretion

Demo and Disposal Switchgear and Bus Duct Installation

Relay and Communication Panels Installation

Fiber Optic Cable Installation Testing and Commissioning Materials Total

9. Staff Member in charge of bid response – Contact Information

Name:

Email:

Phone:

The Contractor represents and warrants to the Owner that Contractor has the power and authority to enter into and perform this Contract, and that this Contract, when executed and delivered, shall be a valid and binding obligation of Contractor, enforceable in accordance with its terms. Contractor further warrants that the work of this Contract shall be performed in good and workmanlike manner, and that Contractor shall, at all times, be qualified, competent and current with any necessary licenses to perform work set forth in this Contract.

EUGENE WATER & ELECTRIC BOARD CONTRACTOR

Contract Administrator - Signature Company Name

Contract Administrator – Name - Print Signed

Supervisor/Manager – Signature Name and Title (Print or Type)

Supervisor/Manager – Name - Print Office Address

Purchasing Supervisor - Signature Office Phone

Purchasing Supervisor – Name – Print Date Signed

Date Signed and Executed

End of Section 00400

Eugene Water & Electric Board Section 00430 - A

Rev 8/17 Section 00430-A

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

(ORS 279C.370)

PROJECT NAME: IP Switchgear Replacement__________________ BID # 22-236-PW

BID CLOSING DATE: December 8, 2022________________________ TIME: 2:00 p.m. (Pacific Standard Time)

FIRST-TIER SUBCONTRACTOR DISCLOSURE DUE DATE: December 8, 2022___ TIME: 4:00 p.m. (Pacific Standard Time)

This form must be submitted either with Bidders bid response or within two (2) working hours of the bid closing date/time.

List below the name of each subcontractor that will be furnishing labor or materials and that is required to be disclosed, the category of work that the subcontractor will be performing and the dollar value of the subcontract. If the Bidder will not be using any subcontractors that are subject to the above disclosure requirements, the Bidder is required to indicate "NONE" on the form below. (If needed, attach additional sheets).

Company Name Dollar Value Category of Work 1.

City, State, Phone No.:

2.

City, State, Phone No.:

3.

City, State, Phone No.:

4.

City, State, Phone No.:

5.

City, State, Phone No.:

A first-tier subcontractor is one that:

(A) Will be furnishing labor or will be furnishing labor and materials in connection with the public improvement; and

(B) Will have a contract value that is equal to or greater than five percent of the total project bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project bid.

After having been opened, the bids and the subcontractor disclosures shall be filed for public inspection. No modifications will be allowed once the submittal has been opened.

FAILURE TO SUBMIT THIS FORM BY THE DISCLOSURE DEADLINE WILL RESULT IN A SUBMITTED BID BECOMING NON-RESPONSIVE, AND SUCH BID SHALL NOT BE CONSIDERED FOR AWARD (Rule 5-0360).

BIDDER'S (COMPANY) NAME: ____________

Bidder's Contact Name: _____ Phone #: _______________

Deliver Form to Agency: EUGENE WATER & ELECTRIC BOARD Person Designated to Receive Form: Kristin Kokkeler, Purchasing Contact Agency’s Address: 4200 Roosevelt Blvd, Eugene, OR. 97402 Phone No. (541) 685-7107 Unless stated otherwise in the original solicitation, this document shall not be faxed. It is the responsibility of Bidders to submit this disclosure form and any additional sheets with the bid number and project name clearly marked, at the location indicated, by the specified disclosure deadline. See Instructions to Bidders.

End of Section 00430-A

Eugene Water & Electric Board Section 00430-B

Drug Testing Program Requirements for Public Improvement Contracts

The Contractor, by signature on this contract, certifies to EWEB the following:

1. That the Contractor has a drug-testing program in place for its employees that includes, at a minimum, the following:

a. A written employee drug-testing policy;

b. Required drug testing for all new Subject Employees, or, alternatively, required testing of all Subject Employees, every six (6) months, on a random selection basis;

c. Required testing of a Subject Employee when the Contractor has reasonable cause to believe the Subject Employee is under the influence of drugs; and

d. Required testing of a Subject Employee who is involved in:

(i) an accident causing an injury requiring treatment by a physician, or

(ii) an incident resulting in damage to property or equipment.

A drug-testing program that meets the above requirements will be deemed a “Qualifying Employee Drug-Testing Program.” For the purposes of this rule, an employee is a “Subject Employee" only if that employee will be working on the Project job site.

2. Contractor shall represent and warrant to EWEB that the Qualifying Employee Drug-Testing Program is in place at the time of the Contract execution and will continue in full force and effect for the duration of the Contract. Further, EWEB’s performance obligation is contingent on Contractor’s compliance with this representation and warranty.

3. That the Public Improvement Contract shall contain Contractor’s covenant requiring each subcontractor providing labor for the Project to:

a. Demonstrate to the Contractor that it has a Qualifying Employee Drug-Testing Program for the subcontractor’s Subject Employees, and represent and warrant to the Contractor that the Qualifying Employee Drug-Testing Program is in place at the time of subcontract execution, and will continue in full force and effect for the duration of the sub-contract;

Or

b. Require the subcontractor’s Subject Employees to participate in the Contractor’s Qualifying Employee Drug-Testing Program for the duration of the subcontract.

END OF SECTION 00430-B

Eugene Water & Electric Board Section 00450

Rev 10/2022 Section 00450

MINIMUM CONTRACTOR AND SPECIALTY SUB-CONTRACTORS QUALIFICATIONS

Due to the technical and specialized nature of this project, and the intent of these provisions to obtain a first-class product, only Contractors and sub-contractors experienced as required by this solicitation document are qualified to work on this project.

The submittal form for Contractor’s required qualifications listed below shall be submitted with the bid response by the bid opening due date stated on the Bid Form (00400). The submittal form for Sub- Contractor’s required qualifications listed below shall be submitted with the First-Tier Sub-Contractor form within two (2) working hours of the bid closing date/time.

Failure to provide the completed forms by the required due date/time may render a bid non-Responsive and may be grounds for rejection of the bid.

REQUIREMENTS

The following is a summary of the minimum qualifications for this project for the following positions.

(“Minimum Qualifications or “Minimum Requirements”:

CONTRACTOR

1) Contractor and subcontractors must be ISN® certified / compliant with a Grade of C or better prior to mobilization.

2) Contractor:

a. The Contractor shall have successfully managed/completed, during the past ten (10) years, at least three (3) projects similar in nature to the requirements specified and required. Listed projects shall have included the following:

i. Medium Voltage Switchgear

ii. Substation Digital Relay Equipment of the type provided

iii. Substation Digital Metering Equipment of the type provided

iv. Substation Communication/Fiber Equipment of the type provided

b. The proposed construction superintendent shall be currently employed by the qualified Contractor and shall have been the construction superintendent on no less than two (2) projects similar in nature to the requirements specified and required during the last five (5) years.

i. The qualified construction superintendent will be required to be on the project site in responsible charge, full-time, during all construction activities.

3) Subcontractor:

a. The Subcontractors shall have successfully completed, during the past five (5) years, at least two (2) installations of similar scope and bid price and similar in nature to the requirements specified and required.

b. Proposed 3rd party testing subcontractors shall be a Full Member of the International Electrical Testing Association (NETA).

c. The Electrical Protection Subcontractor shall have 5 complete years of installation, wiring, and testing of Schweitzer Engineering Laboratories substation protection relays.

d. The Communications subcontractor shall have 5 complete years of installation, wiring, and testing of projects similar in nature to the equipment and requirements specified.

e. The proposed electrical field supervisor shall be currently employed by the qualified Electrical Subcontractor and shall have been the field electrical supervisor on no less than two (2) similar facility projects during the last ten (10) years.

Eugene Water & Electric Board Section 00450

SUBMITTAL OF CONTRACTOR QUALIFICATIONS

(This section is to be submitted with bid response)

Bidder submits the following data and general qualifications as part of the bid and represents and guarantees the truthfulness and accuracy thereof.

1. Bid submitted by:

(Typed name of Bidder)

2. Company Information

a. Bidder has been in business continuously from the year __________.

b. Bidder has had experience in construction comparable to that required by the Contract documents for _____ years.

c. Bidder is: An individual __ Partnership__ Corporation__

d. Type of business ___________________________________________.

3. Related Project Experience

Bidder shall provide past performance information for at least 3 projects completed in the past 10 years similar in nature to the requirements specified and required. For each project, the following information shall be provided:

a. Name of project

b. Description of project

c. Project start & completion dates

d. Original contracted project cost and project cost at time of Final Completion

e. Client’s contact person who can attest for Bidder’s experience, including address, telephone number, and email address. (This person should be notified by Contractor that EWEB may contact him/her for purposes of checking references.)

4. Certification Provide documentation or links that demonstrate required certifications, etc. (Contractor's CCB license will be provided on Form 00400 Bid Form.)

Eugene Water & Electric Board Section 00450

SUBMITTAL OF SUPERINTENDENT QUALIFICATIONS (Part 2) (To be submitted with bid response)

1. Related Project Experience

Bidder shall provide past performance information for at least two (2) projects similar in nature to the requirements specified and required during the last five (5) years. For each project the following information shall be provided:

a. Name of project

b. Description of project

c. Project start & completion dates

d. Original contracted project cost and project cost at time of Final Completion

e. Owner’s contact person who can attest for Bidder’s experience, including address, telephone number, and email address. (This person should be notified by Contractor that

2. Attach Resume

Eugene Water & Electric Board Section 00450

SUBMITTAL OF SUB-CONTRACTOR QUALIFICATIONS (Part 3) (To be submitted with First-Tier Sub-Contractor Disclosure Form)

1. Name of client’s company:

2. Related project experience:

Provide past performance information for up to 2 projects completed in the past 5 years similar in nature to the requirements specified and required. For each project, the following information shall be provided:

a. Name of project

b. Description of project

c. Project start & completion dates

d. Original contracted project cost and project cost at time of Final Completion

e. Client’s contact person who can attest for sub-contractor's experience, including address, telephone number, and email address. (This person should be notified by Contractor that

f. Scope of sub-contractor's responsibility

3. Certifications Provide documentation or links that demonstrate required certifications, etc.

End of Section 00450

Eugene Water & Electric Board Section 00610

BID BOND

WE, , as Principal, (Contractor Name) and , an

(Name of Surety) corporation, authorized to transact business in Oregon, as Surety, hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns to pay unto Eugene Water & Electric Board the sum of ($ ) dollars.

WHEREAS, a proposal or bid is submitted to Eugene Water & Electric Board by the Principal for the purpose of furnishing the following goods or services:

The proposal or bid is made a part of this bid bond by reference.

NOW, THEREFORE, in accordance with ORS 279C.365 (5) for bids and 279C.400 (5) for proposals, if the proposal or bid submitted by the Principal is accepted, and if a Contract pursuant to the proposal or bid is awarded to said Principal, and if the Principal enters into and executes such Contract and furnishes any performance and payment bonds required by Eugene Water & Electric Board within the time fixed, then this obligation shall be void; otherwise, it shall remain in full force and effect. If the proposal or bid is not accepted, then the bid bond will be returned or voided, in accordance with ORS 279C.385.

IN WITNESS WHEREOF, we have caused this instrument to be executed and sealed by our duly authorized legal representatives.

Dated this day of , 20 .

SURETY: PRINCIPAL /CONTRACTOR:

Name of Surety

Representative's Signature

Surety Address

Representative's Name and Title (print)

Attorney in Fact (signature)

Representative's Office Address

Attorney in Fact - Name (print) Representative's Phone / Email

Attorney in Fact - Phone / Email

BONDING COMPANY / BROKER

Company Name

Office Address

Office Phone

PERFORMANCE BOND AND PAYMENT BOND

For the purpose of…