Addendum 4.pdf

ADDENDUM # 4 December 6, 2022

Title: IP Switchgear Replacement

RFP # 22-236-PW

This addendum adds additional information to the original ITB document.

REMINDER:

Purchasing Contact is now Sandra Hahn. Please send all communication to sandra.hahn@eweb.org.

CHANGES TO BID DOCUMENT

Please use the attached revised bid form (00400-R1) to bid. The pricing table in Section 5 has been modified to add and modify lines and the bid opening date has been updated.

CLOSING DATE AND TIME

REVISED CLOSING DATE REMAINS: DECEMBER 13, 2022 2:00 PM PST

Original Closing Date: December 8, 2022

This addendum constitutes a MATERIAL CHANGE to the Request for Proposals.

Addendum prepared by:

Sandra Hahn Purchasing Analyst

Eugene Water & Electric Board Section 00400 – R1

Rev. 10/2022 Section 00400-R1

BID FORM (Rev-1)

PROJECT: IP Switchgear Replacement

BID OPENING: December 13, 2022

LOCATION: Eugene Water & Electric Board (EWEB) Roosevelt Operations Center 4200 Roosevelt, Blvd Eugene, OR 97402 Phone: 541-685-7107

BID SUBMISSION

Complete, sign, and return the following documents as bid response. Failing to include these documents could lead to rejection of bid.

00400-R1 Bid Form 00450 Minimum Qualifications Form 00610 Bid Bond 00430-A First Tier Subcontractor Form Signed Addenda (or acknowledged on 00400 Bid Form) Electronic copy (Flash drive preferred)

A. EXCEPTIONS: Bidders, please note that any exceptions or stipulations to any of the requirements of this solicitation must be submitted in accordance with Section 00200, 1.1(h), Protest or Request for Changes of Specifications and/or Bidding Requirements. Exceptions that are not submitted in compliance with Section 00200, 1.1(h), may cause your bid to be ruled non-responsive.

B. ACKNOWLEDGMENT OF RECEIPT OF ADDENDA TO BID DOCUMENTS:

Bidder acknowledges receipt of Addenda and agrees to be bound by their contents.

Circle each bid Addendum posted: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, None Posted

C. CCB/LCB REGISTRATION NUMBER - EWEB Rule 5-0230 Eligibility to Bid; Registration or License

Construction Contracts. EWEB shall not consider a Person's Offer to do Work as a contractor, as defined in ORS 701.005(2), unless the Person has a current, valid certificate of registration issued by the Construction Contractors Board at the time the Offer is made.

Non-complying Entities. EWEB shall deem an Offer non-responsive if it is received from a Person that fails to comply with this rule and shall reject the Offer as stated in ORS 279C.365(1)(k), unless contrary to federal law or subject to different timing requirements set by federal funding agencies.

Bidder is in compliance with the requirements of and is registered and bonded with the State of Oregon Construction Contractor's Board or Landscape Contractors Board as follows:

Registration classification:

Registration No.: Expiration Date:

D. RESPONSIBILITY:

Prior to awarding a Public Improvement Contract, EWEB shall determine whether the lowest Responsible Bidder meets the standards of Responsibility, as defined in ORS 279C.375.

E. BIDDER RESIDENCY INFORMATION:

ORS 279A.120 states, "For the purposes of awarding a public contract, a contracting agency shall":

o Give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal; and o Add a percent increase to the bid of a non-resident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.

“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in the state of Oregon during the 12 calendar months immediately preceding submission of the bid, has a business address in this state, and has stated in the bid whether the bidder is a “resident bidder” under this paragraph.

“Non-resident Bidder” means a Bidder who is not a “resident Bidder” as defined above

1. CHECK ONE: Bidder is a ( ) RESIDENT Bidder ( ) NON-RESIDENT Bidder.

2. If resident bidder, enter your Oregon business address: (physical and mailing address)

3. If a non-resident bidder, enter state of residency:

4. If a non-resident bidder, do you or your company receive, or are you or your company eligible for any preference in award of contracts with your state’s government or with other governmental bodies in your state?

CHECK ONE: ( ) YES ( ) NO

If YES, state the preference percentage: _________________%

If YES, but not a percentage of bid price, describe the preference:

If YES, state the law or regulation that allows the preference described (legal citation):

F. ASSURANCES:

1. The Bidder hereby offers to furnish all labor, equipment, materials, and to perform all work, as bid, in strict accordance with all requirements of the above-named project.

2. The Bidder certifies that Bidder has read, understands, and will comply with the drug testing requirements set forth in Section 00430-B.

3. Bidder acknowledges and agrees that, if this Contract is for a Public Work subject to ORS 279C.800 to 279C.870, Bidder will comply with ORS 279C.840, as applicable.

4. Bidder certifies that all statements in the bid are true.

5. Bidder understands that this Offer shall be subject to acceptance for ninety (90) calendar days from date of opening; thereafter it may be withdrawn.

G. NON-COLLUSION: ORS 279A.010 and 279A.990 By signing and submitting a bid, Bidder certifies that:

1. Bidder has arrived at the specifics of the bid, including price and amounts, independently and without communication or agreement with another Bidder, except as disclosed in a separately attached statement;

2. The Bidder is not submitting the bid in the interest of or on behalf of any undisclosed person;

3. The Bidder has not directly or indirectly induced or solicited another Bidder in order to benefit a third person, to submit a false or sham bid, to refrain from bidding or to change a bid;

4. The Bidder has not directly or indirectly disclosed the Bidder's bid price, a breakdown of the price, the contents of the price or information or data related to the price to another Bidder;

5. The Bidder has not sought through communication or agreement with a person to fix the bid price of the Bidder or another Bidder, to fix an overhead, profit or cost element of the bid price of the Bidder or another Bidder or to secure any advantage against the contracting agency or any other person interested in the public contract;

6. The Bidder has not directly or indirectly expressed an interest or lack of interest in the public contract, or paid or offered to pay a fee to a person, to cause a collusive or sham bid;

7. The bid is genuine and not collusive or a sham.

H. ACKNOWLEDGMENTS:

1. The Bidder acknowledges that the Contract consists of the following documents: Amendment to the Proposed Contract, Bid Form, First-tier Sub-Contractor Disclosure Form, Drug Testing Program Requirements, Minimum Qualifications, Performance Bond, Payment Bond, Certificate for Payment, Accounts Affidavit, Certificate of Completion, EWEB General Provisions and Supplements, Prevailing Wage Requirements, Change Order Form, Specifications, Drawings, and Attachments.

2. The Bidder declares that he/she has carefully examined the terms of this Contract and has personally inspected and is satisfied with conditions at the Project site.

3. The Bidder hereby states that he/she shall abide by the provisions of ORS 279C.830(1) relating to

Prevailing Wages Rates.

4. A bid bond, performance bond, and payment bond are required. The Bidder encloses with this bid acceptable security in the amount of ten percent (10%) of the total amount of the bid, made payable to the Owner. The bid security shall be forfeited as liquidated damages if bid is accepted by Owner and Bidder fails to execute the Contract, provide the performance and payment bonds in the amount of 100% of the total amount of the bid, and provide the required evidence of insurance, as described below (Section 00700), within the time allowed.

5. Bidder further agrees:

a. To start work after receipt from the Owner of Notice to Proceed; to prosecute the work with diligence to its completion as follows:

Substantial Completion – Friday, 5/12/2023 Final Completion – Friday, 5/19/2023

b. Reserved.

c. Fill out pricing below as full payment for the Work.

6. EWEB is an Equal Employment Opportunity and Affirmative Action employer and requires Contractors and their sub-contractors to follow EEO/AA practices in their performance of this Contract.

7. EWEB encourages contracting with minority owned, woman owned, and emerging small businesses (MWESB). The State of Oregon offers a certification process. Indicate below if your business is a MWESB and if so, which categories have been state certified.

MWESB Certified? No _____ Yes _____ If yes, circle categories below:

Minority Owned ___ Woman Owned ___ Emerging Small Business ___ Veteran Owned _____

8. Bidder’s Project Manager – Contact Information

Name:

Email:

Phone:

Description Cost – Double Shift – Basis for Award

Cost – Single Shift – Optional at Owner’s Discretion

Demo and Disposal Switchgear and Bus Duct Installation

Relay and Communication Panels Installation

Fiber Optic Cable Terminations and Testing

Testing and Commissioning Materials – Fiber Optic Cable & Mounting Hardware

Materials – All other Total

9. Staff Member in charge of bid response – Contact Information

Name:

Email:

Phone:

The Contractor represents and warrants to the Owner that Contractor has the power and authority to enter into and perform this Contract, and that this Contract, when executed and delivered, shall be a valid and binding obligation of Contractor, enforceable in accordance with its terms. Contractor further warrants that the work of this Contract shall be performed in good and workmanlike manner, and that Contractor shall, at all times, be qualified, competent and current with any necessary licenses to perform work set forth in this Contract.

EUGENE WATER & ELECTRIC BOARD CONTRACTOR

Contract Administrator - Signature Company Name

Contract Administrator – Name - Print Signed

Supervisor/Manager – Signature Name and Title (Print or Type)

Supervisor/Manager – Name - Print Office Address

Purchasing Supervisor - Signature Office Phone

Purchasing Supervisor – Name – Print Date Signed

Date Signed and Executed

End of Section 00400-R1