ITB-2025-1240_Addendum_No._1_12.9.24.pdf
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- Solicitation number
- ITB-2025-1249
- Issued by
- Seminole County, Florida
About this file
This is an addendum to an Invitation to Bid (ITB-2025-1249) issued by the City of Casselberry, Florida Procurement and Contract Management Division for the PW 2309 Road Rehabilitation ADA and Pavement Improvements project. Addendum No. 1, dated December 10, 2024, addresses clarifications and corrections to the original solicitation documents without changing the bid submission deadline of January 14, 2025, at 2:00 p.m. The addendum resolves three substantive questions from bidders regarding microsurfacing inclusion, asphalt base course specifications, and maintenance of traffic (MOT) procedures for raised concrete crosswalk construction. Key clarifications include confirmation that microsurfacing is included in the single contract (consolidating two previously separate projects), specification of Optional Base Group 5 for Full Depth Base Repair work with a 6-inch mill and 4.5-inch asphalt base, and Optional Base Group 9 for new full-depth pavement requiring a 6-inch base. The addendum confirms that raised concrete crosswalks would require full traffic detours and cannot be constructed in half-width increments, while asphalt crosswalks (offered as a bid alternate) may be constructed incrementally using flagging operations.
Revised documents uploaded to Vendorlink, LLC include the Bid Form (Exhibit 2), Roadway Location Summary (Exhibit 4), and Roadway Inventory (Exhibit 5), which reflect updated pay items and adjusted quantities for the optional base groups. All bidders must acknowledge receipt of this addendum by signing and returning the acknowledgment form prior to the bid deadline or by including it with their submittal, with failure to comply potentially resulting in disqualification. The addendum supersedes any prior verbal instructions and is incorporated into the solicitation documents as binding requirements.
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City of Casselberry | Procurement and Contract Management Division 95 Triplet Lake Drive, Casselberry, Florida 32707
Phone: 407-262-7700, Ext. 1142 | procurement@casselberry.org
ITB-2025-1249 PW 2309 Road Rehabilitation ADA and Pavement Improvements
PF-212 8/2024 1
DATE: December 10, 2024
TO: All Bidders/Proposers
FROM: Procurement Department
City of Casselberry Procurement and Contract Management Division
SUBJECT: ITB-2025-1249 PW 2309 Road Rehabilitation ADA and Pavement Improvements
This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.
I. DUE DATE
This Addendum does not change the solicitation due date from Tuesday, January 14, 2025, before 2:00 p.m.
II. QUESTIONS AND ANSWERS (Q&A)
Q1) Exhibit 4 Roadway Location Summary states in note 2 that microsurfacing is to be performed by others, however the bid form includes a pay item for microsurfacing; Please advise if microsurfacing is included in this contract?
A1) Yes, micro surfacing is to be included in this contract. Originally this was going to be (2) separate projects but city staff preferred (1) contract. Exhibit 4 Roadway Location Summary has been updated.
Q2) Exhibit 4 Roadway Location Summary includes a legend for Full Depth Base Repair which calls for 6" milling / 4.5" asphalt base / 1.5" SP surface course. The pay items include Optional Base Group 9 , however this is 6" asphalt; Optional Base Group 5 is 4.5" asphalt base; Should the pay item reflect OBG 5?
A2) The Full Depth Repair is a 6” mill with a 4.5” base, which should be an Option Base Group
5. The New pavement should be a 6” base that is Optional Base Group 9. The descriptions of the Full Depth Base Repair (FDR) & New Full Depth Pavement (NEW) in the Roadway Location Summary & Roadway Inventory files have been updated to reflect this. The Engineer’s Estimate & Bid Form have been revised to include a pay item for Optional Base Group 5, and the quantities have been updated for Optional Base Groups 5 & 9 accordingly. Exhibit 4 Roadway Location Summary has been updated. Exhibit 2 Bid Form has been updated.
Q3) Does the City have any anticipations with regards to MOT for constructing the raised concrete crosswalks? A possible scenario for this would be constructing the crosswalks one half at a time, this would require a continuous flagging operation for multiple days until the lane can be re-opened. It does not look like any of the locations for raised crosswalks can be detoured entirely unless a very significant detour route is permitted. Does the City have preference between building the crosswalks half at a time, or possibly detouring the areas for construction?
Please advise mailto:procurement@casselberry.org
PF-212 8/2024 2
A3) City staff has included (2) options for the raised crosswalks. The first option would be concrete. With this option a detour would need to be setup and could not be completed half at a time. The second option (bid alternate) would be asphalt. If this option is chosen it could be completed a half at a time with a flagging operation.
CHANGES, ADDITIONS AND/OR CLARIFICATIONS
CHANGES:
Exhibit 2 Bid Form, Exhibit 4 Roadway Location Summary and Exhibit 5 Roadway Inventory have been revised and uploaded to Vendorlink, LLC.
ADDITIONS:
N/A
CLARIFICATIONS:
N/A
PF-212 8/2024 3
Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response.
Acknowledgment is hereby made of Addendum No. 1
Name of Firm/Company Contact Email
Street Address City, State, Zip Code
Telephone Number Fax Number
Authorized Person Printed Name Authorized Person Title
Authorized Person Signature Date of Signature
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