ITB_02-25_Addendum_No._2.pdf

200 CANAL STREET / P.O. BOX 100

NEW SMYRNA BEACH, FL 32170-010

ITB#02-25

FIELD STREET TRANSMISSION LINE REBUILD EAST

DATE: December 6, 2024

RE: ITB No. 02-25 ADDENDUM NO. 02

Please note: The Utilities Commission, City of New Smyrna Beach, Florida, has adopted a new name “New Smyrna Beach Utilities” and corresponding logo, effective July 1, 2022. The New Smyrna Beach Utilities name will be used as the public, outwardly facing name of the organization.

We adopted this new name as a DBA however, our legal name, the Utilities Commission, City of New Smyrna Beach, Florida, remains. Adopting this new name has not changed anything in our ownership or operations.

The New Smyrna Beach Utilities is issuing the following addendum. As such it becomes an integral part of the proposal and must be acknowledged by the return of this signed form, with your proposal form, acknowledging receipt of the addendum.

Attn. Vendors-

Considering some possible changes to the scope, NSBU has decide to move the bid date back an additional week. Bid due date is being changed from 12-11-24 to 12-18-24 2:30PM

December 18, 2024 BID RETURN DEADLINE BY 2:30 P.M.

LOCATION:

VENDORLINK

https://www.myvendorlink.com/external/bids?a=358

We have also made changes to the following pages. 2, 33, 35 & 37. Please replace the pages with the attached pages.

https://www.myvendorlink.com/external/bids?a=358

200 CANAL STREET / P.O. BOX 100

NEW SMYRNA BEACH, FL 32170-010

ITB#02-25

FIELD STREET TRANSMISSION LINE REBUILD EAST

A Copy of This Signed Form Must Accompany Your Proposal

Acknowledgment of Receipt of Addenda No. 2

Company_______________________________________

Title___________________________________________

Signature_______________________________________

/40404/5#61751869 v1

NEW SMYRNA BEACH UTILITIES

ITB # 02-25

FIELD STREET TRANSMISSION LINE REBUILD (EAST)

General Summary:

Contractor will be responsible for installing NSBU provided materials to rebuild the approximately 2.5 miles of the Field Street Transmission Line such that the newly installed infrastructure can be energized and operational by March 21, 2025.

This includes, but is not limited to the following:

1.) Silt Fence – Furnish and Install

2.) Maintenance of Traffic - Provide and Perform all required MOT

3.) Transmission Pole Installation - Setting new class H1 wood transmission poles. This includes receipt/staging of poles, attaching ground wire to the pole, installing ground rods/grounding system, setting and backfilling new pole installations, and removal of old poles to allow for new pole installation

4.) Guy Pole Installation - Setting new class 1 or 2 wood poles for span guying purposes

5.) Pole Framing (Transmission Infrastructure) - Installing new transmission insulators, static brackets, guy attachments and guy wire, and miscellaneous transmission hardware, etc.

6.) Pole Framing (Distribution Infrastructure) - Installing new distribution insulators, distribution transformers, switches, hardware, etc.

7.) Transmission Phase Conductor and Static Wire Transfer – Transferring existing phase conductors and static wire to the new transmission infrastructure on the new transmission poles.

8.) Distribution Conductor Installation - Transferring existing distribution conductors to the new distribution infrastructure on the new transmission poles

9.) Material Removal and Disposal

SUBCONTRACTOR WORK SHALL NOT EXCEED 40% OF TOTAL SCOPE OF WORK/SERVICES.

BIDDER SHALL PROVIDE INSURANCE, MATERIALS, TOOLS, LABOR, EQUIPMENT

AND SUPERVISION TO PERFORM ALL WORK NECESSARY TO COMPLETE THIS

SCOPE OF WORK/SERVICES. BIDDER SHALL REFERENCE PLANS AND

SPECIFICATIONS ATTACHED FOR FURTHER DETAIL.

BID SCOPE OF WORK/SERVICES

(EXHIBIT A)

BIDDER NAME:

The full Scope of Work can be found in the attached Bid Drawings and Bid Specifications while a general summary is provided below.

General Summary:

Contractor will be responsible for installing NSBU provided materials to rebuild the approximately 2.5 miles of the Field Street Transmission Line such that the newly installed infrastructure can be energized and operational by March 21, 2025.

This includes, but is not limited to the following:

1.) Silt Fence – Furnish and Install

2.) Maintenance of Traffic - Provide and Perform all required MOT

3.) Transmission Pole Installation - Setting new class H1 wood transmission poles. This includes receipt/staging of poles, attaching ground wire to the pole, installing ground rods/grounding system, setting and backfilling new pole installations, and removal of old poles to allow for new pole installation

4.) Guy Pole Installation - Setting new class 1 or 2 wood poles for span guying purposes

5.) Pole Framing (Transmission Infrastructure) - Installing new transmission insulators, static brackets, guy attachments and guy wire, and miscellaneous transmission hardware, etc.

6.) Pole Framing (Distribution Infrastructure) - Installing new distribution insulators, distribution transformers, switches, hardware, etc.

7.) Transmission Phase Conductor and Static Wire Transfer – Transferring existing phase conductors and static wire to the new transmission infrastructure

8.) Distribution Conductor Transfer - Transferring existing distribution conductors to the new distribution infrastructure on the new transmission poles

9.) Material Removal and Disposal

SUBCONTRACTOR WORK SHALL NOT EXCEED 40% OF TOTAL SCOPE OF WORK/SERVICES.

BID TABULATION

BIDDER NAME:

SIGNATURE:

Item No. Description Est.

Quantity Unit Unit Price Total

1 Mobilization/Demobilization 1 LS $ $

General Conditions (DOT

Signage, Videography/Photos, Site Prep, etc.)

1 LS $ $

3 Silt Fence 25,000’ LF $ $

4 Matting 1 LS $ $

5 Restoration 1 LS $ $

6 Maintenance of Traffic 1 LS $ $

7 Backfill Material 1 LS $ $

8 Transmission Pole Installation 43 EA $ $

9 Guy Pole Installation 3 EA $ $

10 Pole Framing – Transmission Infrastructure 47 EA $ $

11 Pole Framing – Distribution Infrastructure 15 EA $ $

12 Transmission Conductor Transfer 1 LS $ $

13 Distribution Conductor Transfer 1 LS $ $

14 Material Removal and Disposal 1 LS $ $

15 Project Contingency 1 LS $ 100,000 $ 100,000

ALTERNATE BID ITEM 1:

PLEASE SUBMIT THE COST TO STRING, PULL, SAG, AND TERMINATE NEW DISTRIBUTION

CONDUCTORS AND STATE THE ADDITIONAL TIME REQUIRED TO INSTALL NEW DISTRIBUTION

CONDUCTORS INSTEAD OF TRANSFERRING EXISTING CONDUCTORS.

IF OPTED FOR BY NEW SMYRNA BEACH UTILITIES, THIS ALTERNATE BID ITEM WOULD

REPLACE BID ITEM 13 IN THE CONTRACT.

Item No. Description Est.

Quantity Unit Unit Price Total

A1 Distribution Conductor Installation 1 LS $ $

ADDITIONAL TIME REQUIRED: _________________________________________

ALTERNATE BID ITEM 2:

PLEASE SUBMIT THE COST TO STRING, PULL, SAG, AND TERMINATE NEW TRANSMISSION

CONDUCTORS AND STATE THE ADDITIONAL TEIM REQUIRED TO INSTALL NEW TRANSMISSION

CONDUCTORS INSTEAD OF TRANSFERRING EXISTING CONDUCTORS.

IF OPTED FOR BY NEW SMYRNA BEACH UTILITIES, THIS ALTERNATE BID ITEM WOULD

REPLACE BID ITEM 12 IN THE CONTRACT.

Item No. Description Est.

Quantity Unit Unit Price Total

A1 Transmission Conductor Installation 1 LS $ $

ADDITIONAL TIME REQUIRED: _________________________________________

ALTERNATE BID ITEM 3:

PLEASE SUBMIT THE TOTAL COST TO COMPLETE THE SCOPE OF WORK WITH TRANSMISSION

LINE ENERGIZED AND THE AVAILABLE START DATE TO PERFORM THIS SCOPE OF WORK

SHOULD THE TRANSMISSION LINE REMAIN ENERGIZED DURING CONSTRUCTION.

Item No. Description Est.

Quantity Unit Unit Price Total

A2 Total Cost 1 LS $ $

AVAILABLE START DATE: _________________________________________

MEASUREMENT AND PAYMENT

PART 1 GENERAL

1.01 PAYMENT

A. Payment for all work done in compliance with the Contract Documents, inclusive of furnishing all labor, equipment, materials, tools and performance of all operations relative to construction of this Project will be made on a “lump sum” basis for the quantity of work installed as outlined on the Bid Form and under the Pay Items listed herein. Work for which there is not a Pay Item will be considered incidental to the Contract, and no additional compensation will be allowed.

B. The Total Base Bid Amount for the Work is intended to establish a total price for completing the Work in its entirety.

C. Additions, deletions, modifications or changes to the Work, as defined by this Contract, will be performed by Change Order according to the General and Supplementary Conditions and will be paid for on the basis of the Cost of the Work.

1.02 GENERAL

A. The Owner reserves the right to alter the Contract Drawings, modify incidental work, as may be necessary, and increase or decrease quantities of work to be performed to accord with such changes, including deduction or additions to the Scope of Work outlined in the Contract Documents. Changes in the work shall not be considered as a waiver of any conditions of the Contract nor invalidate any provisions thereof. Changes resulting in changes in the scope or quantities of Work or time or other conditions of work will be basis for consideration of a Change Order which is to be negotiated and executed before proceeding with the work. A supplemental agreement between the Contractor and the Owner will be required when such changes involve a net increase or decrease of more than twenty-five percent (25%) in the total contract amount.

Work which has not been authorized by a written Change Order will not be subsequently considered for additional payment.

B. Any items not shown or omitted that are required for a complete installation shall be furnished and installed by the Contractor at no additional cost to the Owner.

C. Quantities necessary to complete the work, as shown on the Contract Drawings or as specified herein, shall govern over those shown on the Bid Form.

D. New Smyrna Beach Utilities will make measurements and determinations as necessary to classify the Work within Pay Items and determine the quantities for pay purposes. Such decisions shall be final after three calendar (3) days if the Contractor does not submit a written notice as defined below:

“If the Contractor differs with New Smyrna Beach Utilities classification of the Pay Items or determination of quantities of the Pay Items, he must notify New Smyrna Beach Utilities, in writing, within three (3) calendar days of the time that the Contractor is informed of New Smyrna Beach Utilities Decision. Otherwise, the Owner will not consider any such difference as a claim for payment”.

If the Owner determines that the quantities for each respective Pay Item does not represent the work completed and accepted to date, the application for payment will be returned to the Contractor for revision. The contractor may submit, in writing, an explanation to justify the quantities used in the application. The Contractor only needs to address the Pay Items not approved by the Owner. Further review by the Owner will determine the quantities allowed on the pay application.

E. Work shall not be considered complete until all testing has been satisfactorily completed and the item of work has demonstrated compliance with Contract drawings and specifications.

F. A preliminary monthly application for payment shall be submitted to New Smyrna Beach Utilities for review five (5) days prior to the submittal for approval of the Contractor’s monthly payment request.

G. The quotations for the Work are intended to establish a total price cost for completing the Work in its entirety.

H. No additional payment will be made for sheeting and shoring, well pointing or other methods of dewatering excavations.

I. Payment for lump sum items shall be on a percentage of the completed and accepted wwork for a particular item, as determined by New Smyrna Beach Utilities.

J. Failure on the part of the Contractor to construct any item to the plan or authorized dimensions within the specification tolerances shall result in: (1) Reconstruction to acceptable tolerances at no additional cost to the Owner; (2) Acceptance at “no pay”; or (3) Acceptance at a reduced final lump sum payment, all at the discretion of New Smyrna Beach Utilities.

K. The Contractor shall take no advantage of any apparent error or omission in the Contract Drawings or Specifications, and New Smyrna Beach Utilities shall be permitted to make corrections and interpretations, as may be deemed, necessary for fulfillment of the intent of the Contract Documents. The Contractor shall verify the quantities in the field “prior” to ordering any materials necessary. New Smyrna Beach Utilities shall not be responsible for restocking fees resulting from the Contractor over-ordering materials.

L. Owner Direct Purchase

1. The Contractor shall be fully responsible for all matters relating to the receipt, protection and risk of loss of Owner Direct Purchase (ODP) Items the same as if such items were purchased by the Contractor. Direct purchase of materials by New Smyrna Beach Utilities in no way relieves the Contractor of responsibility regarding the compliance of specification requirements, coordination, protection, scheduling, installation or warranty.

i. At a minimum, the Contractor shall verify correct quantities, condition of the items received, compliance of the shipment with the purchase order, verify documentation, coordinate and expedite delivery, obtain and verify warranties required by the Contract Documents, inspect and accept or refuse each item at the time of delivery, unload, handle and store the accepted item(s).

ii. If the Contractor discovers defective or non-conforming items he/she shall promptly notify New Smyrna Beach Utilities of the defect or nonconformity and assist New Smyrna Beach Utilities to obtain repair or replacement of the items.

iii. Nothing in this Section shall alter or modify the Contractor obligations under the Contract relative to warranties and patent indemnification.

M. Description of Pay Items

1. The description of Pay Items is presented in Part 2 of this specification section and is a brief summary of the Work to be accomplished for the Pay Items in the Bid Form and the way to measure for payment purposes.

2. Each Pay Item will include labor, installation, clean-up, testing, and placing into operation.

3. The summary is not intended to describe all items in detail, but to clarify the items on which the price is to be based.

4. No less than five percent (5%) of the Contract Price shall be retained until the Final Project Completions.

PART 2 DESCRIPTION OF PAYMENT ITEMS

2.01 MOBILIZATION, DEMOBILIZATION, BONDS, INSURANCE, TRAILERS, ETC.

A. Description

1. The Work of this Measurement and Payment Item includes preparatory work and operations in mobilizing for beginning work on the Project, including, but not limited to , those operations necessary for the movement of personnel, equipment, supplies and incidentals to the Project site, bonds, insurance, Contractor’s site office/trailer, temporary facilities, obtaining of the necessary project permits, preparation for commencement of work onsite and upon completion of construction and miscellaneous general items necessary for completion of the project and final cleanup and demobilization as described on the Contract Drawings and in the Contract Documents.

B. Measurement

1. Unit of measure for this Bid Item shall be on a lump sum basis

C. Basis of Payment

1. Payment for this item shall be split into two (2) applications. The first, seventy-five (75%) of the Bid Item, shall be paid in the first application for payment following the completion of the project mobilization. The second, twenty-five percent (25%), shall be held until the final application for payment.

2. Payment for mobilization or any part thereof, shall not exceed five percent (5%) of the total contract price.

2.02 GENERAL CONDITIONS (DOT SIGNAGE, VIDEOGRAPHY, SITE PREP, ETC.)

1. The Work of this Measurement and Payment Item includes any site preparatory work, pre construction videos and photos, DOT signage, barriers for closing the Multi-Use Trail, etc.

1. Unit of measure for this Bid Item shall be on a lump sum basis

1. Payment for this item shall be at the Contract Lump Sum price for the work completed or a percentage thereof.

2.03 SILT FENCE

1. The Work of this Measurement and Payment Item includes any work for the procurement and installation of Silt Fence by the Contractor.

1. Unit of measure for this Bid Item shall be on a linear foot installed basis as defined on the

Bid Form of the Contract Document.

1. Payment for this item shall be at the Contract Unit price for the work completed.

2.04 MATTING

1. The Work of this Measurement and Payment Item includes any work by the Contractor for providing and installing matting for construction equipment to move over and operate on.

2. Except for locations determined to require matting for permitting purposes, the responsibility of determining where and quantity of matting is up to the sole discretion of the Contractor.

3. Any property damage of any sort caused by Contractor equipment and construction practices will be the sole responsibility of the Contractor (unpaved areas, paved areas, fences, mailboxes, etc.) to repair to the satisfaction of New Smyrna Beach Utilities. For reference, the minimum expectation for approval would be for the damaged property to be brought back to pre-construction condition.

1. Unit of measure for this Bid Item shall be on a lump sum basis.

2.05 RESTORATION

for restoring disturbed and damaged property during construction to pre-construction activity condition.

2.06 MAINTENANCE OF TRAFFIC

required for Maintenance of Traffic (MOT) purposes. This includes any costs related to permitting for any MOT plans.

2.07 BACKFILL MATERIAL

1. The Work of this Measurement and Payment Item includes the procurement and staging of any necessary backfill for pole installation/removal.

2.08 TRANSMISSION POLE INSTALLATION

1. The Work of this Measurement and Payment Item includes any work required for transmission pole installation/setting. This Item includes (but is not limited to) receipt/staging of all new transmission poles, setting and backfilling new pole installations, and the removal of old poles to allow for the installation of new poles.

2. This Item does not include the installation of guy pole(s) or the framing of any pole(s).

1. Unit of measure for this Bid Item shall be on a per pole installation basis.

2.09 GUY POLE INSTALLATION

1. The Work of this Measurement and Payment Item includes any work required for guy pole installation/setting. This item includes (but is not limited to) receipt/staging of all new guy poles, setting and backfilling new pole installations, and the removal of old poles.

2. This Item does not include the installation of transmission poles or the framing of any pole(s).

2.10 TRANSMISSION INFRASTRUCTURE FRAMING

1. The Work of this Measurement and Payment Item includes any work by the Contractor to install all required transmission material on a pole as per the Contract Drawings and Documents. This includes (but is not limited to), the installation of transmission rated insulators, guy attachments, guy wires, and miscellaneous transmission hardware, etc.

2. This Item does not include distribution framing items (such as distribution rated insulators, distribution transformers, etc.)

2.11 DISTRIBUTION INFRASTRUCTURE FRAMING

1. The Work of this Measurement and Payment Item includes any work by the Contractor to install the required distribution material on poles with distribution underbuild as per the Contract Drawings and Documents. This includes (but is not limited to), the installation of distribution rated insulators, distribution transformers, distribution switches/cutouts, etc.

2. This Item does not include the transmission framing items (such as transmission rated insulators, etc.)

2.12 TRANSMISSION CONDUCTOR TRANSFER

for transferring the existing transmission phase conductors and static wire to the new transmission hardware on the new transmission poles.

2. Transferring the existing transmission conductors shall include placing the existing conductor in the new Armor Grip Suspension (AGS) units.

2.13 DISTRIBUTION CONDUCTOR TRANSFER

D. Description for transferring the existing distribution conductors to the new distribution hardware on the new transmission poles.

E. Measurement

F. Basis of Payment

2.14 MATERIAL REMOVAL AND DISPOSAL

for the removal and disposal of retired material (such as removed poles, removed insulators, removed conductors, etc.).

2.15 PROJECT CONTINGENCY

1. Contingency funds are available for use due to discrepancies between field conditions and the plans and specifications. New Smyrna Beach Utilities will not pay for unforeseen work caused by carelessness or disregard. Work under this bid item requires New Smyrna Beach Utilities approval. Monies will be paid for actual work completed. The use of these funds must be requested in writing from the Contractor to New Smyrna Beach Utilities’ designated Project Manager. Such requests must include supporting documentation for costs and must be approved by New Smyrna Beach Utilities’ Project Manager and Director of Engineering.

1. Work under this pay item shall be for work that is approved and completed.

1. Payment for this item shall be at the negotiated price. An allowance of $100,000 is included in the Total Base Bid Lump Sum Amount. Any miscellaneous cash allowance funds not spent during the course of the project by New Smyrna Beach Utilities shall be deducted from the Contractor’s final application for payment via a Project “Close-out” Change Order.

2.16 TRANSMISSION CONDUCTOR INSTALLATION

This payment item would only apply should NSBU opt to install new transmission conductor instead of transferring the existing transmission conductors (including static wire) to the new transmission hardware.

Under no circumstances shall the contractor be eligible to collect funds for both Item 2.12 Transmission Conductor Transfer and this item 2.16 Transmission Conductor Installation. These are one or the other line items.

for the staging, stringing/pulling, installation, and termination of the new transmission phase conductors and static wire on the new transmission poles.

2. This Item does not include work related to distribution conductors.

2.17 DISTRIBUTION CONDUCTOR INSTALLATION

This payment item would only apply should NSBU opt to install new distribution conductor instead of transferring the existing distribution conductor to the new distribution hardware.

Under no circumstances shall the contractor be eligible to collect funds for both Item 2.13 Distribution Conductor Transfer and this item 2.17 Distribution Conductor Installation.

D. Description for the staging, stringing/pulling, installation, and termination of the new transmission phase conductors and static wire on the new transmission poles.

2. This Item does not include work related to distribution conductors.

E. Measurement

F. Basis of Payment