ITB 00002571 Addendum 3.pdf

Procurement Services City Operations City of Portland, Oregon

@PortlandGov portlandgov

PortlandORGov

June 18, 2025

ADDENDUM NO. # 3

ITB No. 00002571

FOR

Fabricating and Refinishing Bike Racks

PROPOSALS DUE:

June 25, 2025 By 4:00 P.M. Pacific Time

This Addendum provides changes to the specifications for the above-entitled project to be considered by each respondent. This Addendum shall be included within the proposal. Any changes made by this Addendum to said specifications offset only the portion of the words or paragraphs specifically mentioned herein, and the balance of the specifications remain in full force. It is the responsibility of all respondents to conform to this addendum.

This Addendum is to respond to questions and clarify ITB 00002571.

Questions

1. Does the customer have a specific lot size requirement and frequency for new and refurbished bike racks. This will help determine shipping costs.

2. Can 44w plate material be substituted for A36. This is the Canadian equivalent to A36.

3. Are raw material certifications required for this bid if awarded.

4. From the Non-Mandatory Pre-Bid meeting, bidder wanted to know if we can provide the language for

SSPC-VIS 1, 3, 4, and 5.

5. Will slip critical joints be specified on customer drawings?

6. Are any of the existing bike racks manufactured from Non-ferrous metals or galvanized steel substrates?

7. Will the client be providing the required frequency for testing (eg. 1 in 10 pcs, 1-25pc…)?

8. Holes for galvanization, where will they go on the bike rack?

9. What are the racks that are getting refinished? Are they the same as what’s being asked to be fabed

(rack with crossbar and wire inside) and what current finish is on those racks?

10. If the new racks get galvanized, I’m worried the wire will get stuck, during the galvanize dip process and end up being useless. Is hot dip galvanizing required, along with prime and powder coat on new bike racks?

11. Please add a photograph of the used racks to be refinished.

12. Can the client provide the Inspection standards

Answers

1. No, we do not have a specific lot size. Good or Services will be requested on an as-needed basis, and there is no guarantee of a minimum or maximum quantity under the awarded Price Agreement;

Sylvester Donelson, Jr. Sara Morrissey Michael Jordan Chief Procurement Officer Deputy City Administrator City Administrator however, we estimate to order about 880 New Racks under Task 1 during the 5-year term, 650-725 Refinished Single Racks and 55 Rack Clusters under Task 2 during the 5-year term.

2. No, 44w plate material cannot be substituted for A36.

3. No, this is not required.

4. SSPC is now part of AMPP (The Association for Materials Protection and Performance). SSPC develops standards for surface preparation, coating application, and other aspects of protective coatings. SSPC- VIS 1, 3, 4, and 5 are visual inspection standards and the number (e.g. 1, 3, 4, and 5) relates to the blasting type used.

5. There are no slip critical joints on our Single Bike Racks.

6. Our existing bike racks are not made from non-ferrous materials such as aluminum. Because of the rusting underneath their coating, we strongly believe that they were not made of galvanized steel substrates.

7. From page 4 of ITB: Contractor shall provide to the City 1 (one) Bike Rack per completed manufactured Lot for testing.

8. Placing the weep holes on the underside of the bends is an option, though we are interested in seeing if it’s possible to do it on the underside of the flange. We will defer to the advice of the galvanizer if we need them in both places or if we can do it in just the flange.

9. Yes, the racks in Task 2 are the same rack style as in Task 1. The racks in Task 2 are powder coated.

10. The wire can be installed after the galvanizing and painting process, which are both required for newly fabricated racks.

11. See below:

Bike Rack Cluster:

-racks welded onto flat bar in sets of 3

Single bike rack:

12. After further research, we are updating the test section of the ITB, Attachment 2 City of Portland Standard Construction Specifications Section 593:

The following language is added to/deleted from the solicitation. New language is in bold AND underlined and deleted language is in strikethrough:

00593.44 Inspecting - Conduct or make arrangements for powder coating tests required in the approved powder coating plan.

Aspects of the preparation and coating process to be inspected and tested may include but are not limited to:

Test Test Method Ionic contamination of abrasive material ................................ ASTM D4940 Cleanness of compressed air ................................................... ASTM D4285

Pictorial surface preparation standards................................... SSPC-VIS 1, 3, 4, and 5 Surface profile by Keane-Tator comparator ............................ ASTM D4417 Surface profile by replica tape ................................................. ASTM D4417 Hardness .................................................................................. AAMA 2604 and ASTM D3363 Dry film thickness by magnetic gauge...................................... SSPC-PA 2 (modified) Dry film thickness by Tooke gauge .......................................... ASTM D4138 Pull-off strength of coating ..........................………………………… ASTM D4541 (Method D, E, or F) Coating thickness………………………………………………………………. ASTM E376

Provide the Owner’s Representative access to the powder coating facility to The City may visually inspect the assemblies for the presence of coating holidays and other unacceptable surface imperfections and to witness may perform the coating thickness testing, the hardness testing, and the adhesion testing when lot testing is performed at the City.

Please direct all questions and concerns to Christina Hollen-Morey, Procurement Specialist, at 503-201-3823 or Christina.Hollen-Morey@portlandoregon.gov .

End of Addendum

Biko Taylor Chief Procurement Officer bt: CHM