IDIQ pre-qualify meeting ppt_Final.pdf

Pre-Qualification Meeting for Professional Building A/E Services IDIQ Andrew Federowicz ISD/Engineering, Senior Architect

April 17, 2025

• 3:00 PM CT on Tuesday, April 29th - Submit questions to damico@fnal.gov

• Wednesday, May 7th - Amendment to respond to questions will be released

• 5:00 PM CT on Friday, May 16th - Qualifications due to damico@fnal.gov

Important Dates mailto:damico@fnal.gov mailto:damico@fnal.gov

• Requires 3 main parts:

• Statement of Interest/Cover Letter

• Narrative and Company Information

• Key Personnel

• If A/E firm is submitting for multiple categories, firm is not required to submit separate responses for each category!!

• Complete/sign PUR-466 (Exhibit D) and SARC (Exhibit E)

Qualifications Submission

15.1 Planning, Studies, Reports

15.2

15.3

15.4

15.5

Categories of Projects

Repair, Maintenance, and Alterations

Interior Design, Furniture, and Furnishings

New Building or Major Alteration

Building Code and Life Safety

Planning, Studies, Reports 15.1

Project Plans Document that is typically produced for General Plant Projects (GPP) with costs ranging from $500k to $32m

Included in this documents:

• Section 1: Project Charter

• Section 2: Conceptual Design Report

• Section 3: Project Execution Plan

Planning Example

Preliminary Project Plans 6

Wilson Hall Elevator Renovation Study Study to renovate or replace the existing elevators after decades of service.

Study included:

• Condition assessment

• Code Assessment, ADA compliance

• Life Cycle Analysis

• Recommended Improvements

• Estimate Costs

Study Examples

Preliminary Project Plans 7

Project Definition Report

• 5–10-page document outlining the cost, scope, schedule for projects under $500k

Reports typically include:

• Overview of the proposed scope

• Drawings and or visualizations at the schematic or design development level of detail

• Class 4 estimate for study or feasibility

Reports Example

Preliminary Project Plans 8

Repair, Maintenance, and Alterations 15.2

Repair, Maintenance, and Alterations

Category Overview:

• Small projects focused on maintaining lab infrastructure.

• Emphasis on analysis and problem-solving.

• Multi-disciplined or specialized tasks.

• Competitive fixed-price procurement:

‒ Requires Construction Documents package:

drawings, specifications, Class 1 estimate, Statement of Work.

• Time and Materials procurement:

‒ Includes documentation of existing conditions for repair, maintenance, or alteration work.

Repairs, Maintenance, and Alterations

Example Project:

Ramsey Auditorium Entrance Improvements

• Improvements to the Ramsey Auditorium entrance to enhance aesthetics and performance were requested by facilities maintenance department .

• A/E proposed replacement of deteriorated vestibule entrance with revolving door and provided the following construction document deliverables:

A/E Deliverables Drawings G-1 Vicinity Plan, Index D-1 Demo Plan & Exist. Elev.

A-1 Floor Plan & Ext. Elev.

A-2 Enlarged Plan & Details A-3 Section & Details

Specifications 07901 Joint Sealants 08410 Alum. Entrances 08810 Glazing 84233 Revolving Door 96623 Epoxy Resin Terrazzo

Interior Design, Furniture, and Furnishings 15.3

Material Pallettes

Furniture Selections

3D Visualization

Types of Projects

• Minor space modifications

• Full reconfiguration and modernization of departments.

Projects may be:

• Multi-disciplined or specialized.

• Comprehensive covering planning, design, and construction administration or may be for specific phases.

Deliverables may include:

• Renderings and presentations to stakeholders

• Construction Document packages, including detailed drawings, specifications, Class 1 cost estimates, schedules, and a Statement of Work, all prepared for competitive fixed price procurement

• Furniture and furnishings will generally be from the GSA schedule and will require layouts, specifications, and vendor proposals. Maintaining existing building standards may be required.

Interior Design, Furniture, and Furnishings

Example of a Furniture Specification for Fixed Price Bid

15.4

Project Scope & Tasks:

• Wide range of projects: space alterations, modernization, new buildings, additions

• May include presentation drawings

Project Requirements:

• Multi-disciplinary approach

• Construction Document Packages or individual components for fixed-price procurement

• Detailed deliverables: drawings, specifications, schedules, Class 1 cost estimates, Statement of Work

Project Overview

• High bay addition to the existing MI-8 facility that includes:

• 14,000 GSF

• 60T OH Bridge Crane w/35’ Hook Height

• 900 PSF floor slab capacity

A/E Services Provided:

• Schematic Design,

• Design Development

• Construction Documentation

• Construction Administration

New Building Example Target Systems Integration Building (TSIB)

New Building Example Fermilab Welcome & Access Center (FWAC)

Project Overview New 5,000 SF facility replacing end-of-life guardhouse that consolidates badging, orientation, training, and services to one secure access point.

A/E Services Provided:

• Schematic Design,

• Design Development

• Construction Documentation

• Construction Administration

Rendering of Fermilab Welcome and Access Center

Major Alterations Wilson Hall Modernization (13th Floor)

Project Overview Renovate 22,500 square feet with slab-to-slab modernization, including upgrades to the HVAC, plumbing, electrical, fire protection, networking and telephone systems.

A/E Services Provided:

• Schematic Design,

• Design Development

• Construction Documentation

• Construction Administration

View of the WH13 Renovations

15.5 | Building Code and Life Safety

Split at existing column

Overstressed girders and beams

Existing Conditions at Carpentry Shop

Structural Analysis at Site 38 Carpentry Shop A/E was subcontracted to provide structural analysis of visible “splits” and overstressed girders, beams, and columns at existing timber framing.

A/E Firm Deliverables

• Analysis of existing conditions conducted to provide structural analysis and calculations

• A final report with calculations to verify the degree of overstress and structural upgrades necessary to fully utilize the second floor again for storage.

Site 38 Building Exterior

Site 38 Second Floor

Site 38 Nonrated door at North Stairway

Life Safety at Site 38 2nd Floor Life Safety analysis required to designate the second floor of the Site 38 building as a conference room and upgrade it into a video conferencing center.

A/E Firm Deliverables

• A/E assessed conditions to determine necessary modifications to ensure the space meets the Means of Egress requirements outlined in the International Building Code (IBC).“

• Final deliverable provided to Fermilab included a report summarizing the required modifications.

When preparing your proposl:

• Prioritize clarity, conciseness, and relevance to the SOW.

• Focus on demonstrating your expertise efficiently and effectively

Proposals that are:

• Succinct and directly address the project requirements will be evaluated more favorably than those filled with promotional material or extraneous content.

Proposals Attention A/E Firms