Business Visitor Registration Instructions Directions.pdf
PDF 266 KB Posted
- Attached to
- C0 Service Building Renovation
- Solicitation number
- ISD_362164_DA
About this file
This document provides instructions and directions for attending the pre-proposal meeting and site visit for the C0 Service Building Renovation federal contract opportunity solicitation.
The key details are:
- The pre-proposal meeting and site visit will be held on October 10, 2024 at 11:00 AM at the Aspen East facility for visitor badging, followed by going to the C0 Service Building.
- Detailed driving directions are provided for accessing the Aspen East facility via the West Gate (Pine Street entrance) or East Gate (Batavia Street entrance).
- Visitors attending the event are required to complete an Access Request form at least 7 days in advance, with special requirements for non-U.S. citizens.
- The Scope of Work for the C0 Service Building Renovation contract includes removing and replacing doors, windows, flooring, and plumbing fixtures. The solicitation number is ISD_362164_DA and it is being issued by the Department of Energy Fermi National Accelerator Laboratory.
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BUSINESS VISITOR REGISTRATION INSTRUCTIONS & DIRECTIONS
As indicated in Section 3, Pre-Proposal Meeting/Site Visit in the Request for Proposal (RFP) Instruction to Offerors document, the Pre-Proposal Meeting and Site Visit will be held on October 10, 2024, 11:00 A.M. at Aspen East (for badging). From there, we will go to C0 Service Building.
Directions (See Site Map) to Aspen East (Badging) then to C0 Service Building (Pre-Proposal Meeting)
West Gate – Pine Street Entrance
1. Go East on Pine Street
2. Take Pine Street to Batavia Road to the Aspen East Welcome & Access Center. See Site Map, purple highlight on North Side of Batavia Road.
3. After Receiving Visitor Badge, we will go to C0 Service Building (circled in red).
East Gate – Batavia Street Entrance
1. Go West on Batavia Road
2. Aspen East Welcome and Access Center. See purple highlight on North Side of Batavia Road.
3. After Receiving Visitor Badge, we will go to C0 Service Building (circled in red).
Completing Business Visitor Form
Except those already having a badge, anyone attending the Pre-Proposal Meeting and Site Visit is required to fill out an Access Request form (see link below) at least seven (7) days in advance of the scheduled date and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited.
https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961
General Information
1. Fill out the Site Access and Badging form.
• Once submitted, the access request will need to be approved by the POC.
• In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access
Program (FNAP) office and Export Control for verification and approval.
• If you have questions about the status of your request, contact access@fnal.gov.
2. Once access is approved:
• Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.
• Onsite visitors will receive an informal letter with a QR Code, which must be presented at the security gate upon arrival.
• Business visitors are also required to show a valid REAL ID at the security gate https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975
• Once through the gate, BVs will proceed to the Fermilab Welcome and Access Center to get their BV badge/sticker.
• In addition to the informal letter, onsite non-U.S. visitors will receive a formal invitation letter that can be used, if needed, in the visa process
Helpful Information for Completing the Form
Access Request
Reason for Access Request
Previous Account
Yes or No
Access
What Fermilab Affiliation will you be visiting?
Point of Contact Purpose of Visit Description Request for Onsite Access From To Fermilab Business Site What Building
Business Visitor
Finance Danielle Amico Procurement Meeting Pre-Proposal Meeting & Site Visit Onsite October 10, 2024 October 10, 2024 Batavia, Illinois C0 Lab Main Ring Road
Personal Information
Self-Explanatory County of Citizenship County of Birth Region of Birth
Primary Contact Information
Primary email address Confirm primary email address Primary Phone Device Primary country phone code
Primary Home Institution
Company/Home Institution Country State Address City Postal Code
Community Standard Agreement Check Box I Agree
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