Exhibit S Request For Clarifications v1.pdf

Request for Clarification (RFC) Log Site 40 Low Radiation Roof Replacement FESS/Engineering Project No. 10-4 -101 req. number 356855

November 5, 2024 1 | P a g e

RFC

no.

Drawing/ Specification reference

Date received

RFC question (contractor) RFC Response

001 Re: DWG. G-01, Part 1-. Para A.1 “Provide new coping”

10/23/24 Please advise if the existing 18 ga blue coping should be removed and reinstalled OR if new Pre-Manufactured coping should be provided per Drawing G-02, Part 2-Products, Paragraph 2.9-B?

Refer to Sheet G-01 General notes Part 1 Scope-

1.1. “…PROVIDE ALL ASSOCIATED WORK

INCLUDING BUT NOT LIMITED TO RELOCATION

AND

REINSTALLATION OF EXISTING ROOF EQUIPMENT,

REMOVAL AND REPLACEMENT OF ALL

ROOFING TRIM, FACIA, GRAVEL STOPS, AND

COPING, REUSING EXISTING DOWNSPOUTS AND

GUTTERS, SCRAPPING & PAINTING EXPOSED

FACIA STEEL BEAM.”

Refer to Sheet G-02, Specification section 075216, Part 2- 2.9.B and 2.9.C for new coping and fascia system requirements.

JM color to be used: Interstate (Regal) Blue.

002 DWG. G-01, Part 2 Protection-. Para C.5 “Protect Exits with covered walkway to public way”

10/23/24 Please advise if this only applies to the main front entrance? OR what other entrances require protection?

This specification reference pertains to all entrances and exits for building.

• North side: Two 3’0”wide doors & 1 OH door

• East side: one 3’0” wide, 1 OH door

• South Side: Two 3’0”wide doors & 1

OH door Subcontractor is to coordinate with Tenant Liaison to insure OH doors have been barricaded and additional signs have been posted.

Coordinate with Fermilab Construction Coordinator to insure Tenant Liaison has protected with signs and barricades the overhead/ loading dock doors.

003 DWG. G-01, Part 2 Protection -. Para C.7 “Erect and maintain temporary enclosures to prevent fumes, dust, noise and dirt migration into buildings”

10/23/24 The low roof has a drop ceiling over the office space that would prevent any dirt or dust from entering the space. Please advise that no interior protection is required under the low roof office area?

Interior protection would only be required to collect debris that may be released when moving ceiling tiles for visual inspection per Sheet G-01, General Notes, Part 1 - Scope, Paragraph A.4.

“SURVEY CONDITIONS IMMEDIATELY BENEATH

THE ROOF DECK TO ENSURE NEW FASTENERS

PENETRATING THE DECK WILL NOT DAMAGE

CONDUIT, PIPING, WIRING, ETC.”

004 DWG. G-01, Part 2 Protection -. Para C.7 “Erect and maintain temporary enclosures to prevent fumes, dust, noise and dirt migration into buildings”

10/23/24 a. Please advise that no interior protection is required under the High Bay Roof?

b. Or provide appropriate photos of the interior of the building under the High Bay Roof and a description of the interior protection method to be included in the proposal.

c. Or if dirt does enter the building under the high bay roof it shall be swept up and removed?

a. Full Interior protection will not be required under the High Bay Roof. Partial protection may be required if there are specific openings in roof. Coordination with Fermilab construction coordinator will be required.

b. Not applicable.

c. Dirt entering the building shall be swept and removed per General Notes, Part 1 - Scope, Paragraph A.8. “Daily clean-up of work area is required.”

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Drawing/ Specification reference

Date received

RFC question (contractor) RFC Response

005 DWG. G-02, Part 2 Products,-. Para 2.3-G “Coating: Acrylic elastomeric coating with unique bleed-blocking properties particularly well suited for coating over asphalt Surfaces.

Basis of Design” JM CR seam Coating.

10/23/24 Please advise that the entire roof surface and flashing is not required to be coated only the bleed out at the seams which requires a 60 day cure time prior to coating ?

John Mansville has announced the discontinuation of the JM CR Seam coating product. Consequently, the specification section 075216 Part 2, 2.3. (G)A from sheet G-02 will be omitted from project. In its place John Mansville recommends that subcontractor broadcast and embed granules into the wet compound, using JM-RS-4986 CR Roofing Granules.

006 DWG. G-02, Part 2 Products,-. Para

2.6 Insulation:

10/23/24 Please advise if the new roof insulation is to match the existing insulation thickness of 3” polyisocyanurate and ½” coverboard as shown on the existing roof sections on Drawing A-04?

As per sheet G-02, 075216. 2.6.C. Provide insulation package with minimum R value:

minimum required by code. The 2021 International Energy Conservation Code (IECC) requires an R-value of R-30.

Insulation is to be installed for positive drainage to drains minimum 1/4" per foot. Subcontractor would need to provide information why this criterion is not feasible.

007 DWG. G-02, Part 2 Products,-. Para

2.9 Edge Metal Components:

“Presto-Lock Coping”

10/23/24 Please advise if the existing blue coping should be removed and reinstalled OR if new Presto-Lock Coping shall be provided?

Please advise that the Presto-Lock Coping color shall be selected from the manufacturer’s standard color chart?

Refer to Sheet G-01 General notes Part 1 Scope-

1.1. “…PROVIDE ALL ASSOCIATED WORK

INCLUDING BUT NOT LIMITED TO RELOCATION

AND

REINSTALLATION OF EXISTING ROOF EQUIPMENT,

REMOVAL AND REPLACEMENT OF ALL

ROOFING TRIM, FACIA, GRAVEL STOPS, AND

COPING, REUSING EXISTING DOWNSPOUTS AND

GUTTERS, SCRAPPING & PAINTING EXPOSED

FACIA STEEL BEAM.”

Refer to Sheet G-02, Specification section 075216, Part 2- 2.9.B and 2.9.C for new coping and fascia system requirements.

JM color to be used: Interstate (Regal) Blue.

008 DWG. G-02, Part 2 Products,-. Para 2.10-A “Non-Penetrating Anchor System”

Please advise if this is required and where it is to be located?

Two non-penetrating anchor systems are required to be installed on the high bay roof. The basis of design to be Weightanka Non-penetrating anchor system as manufactured by key safety. Final location of the systems will be decided by the Fermilab Construction Coordinator.

009 Spec 013100, page 17, para 1.17- B Radiological Worker Training, C Oxygen Deficiency Hazard Training, & D Fermilab LOTO ll ( Lock-out, Tag-out) Training “The above referenced paragraphs of potential training classes that Fermi may require, references that spec section 010010 provides the information if this training is required for the Building 40 Project. Spec section 010010 does not state if this training is required.

10/23/24 Please confirm if any of this training is required?

Radiological Worker Training, Oxygen Deficiency Hazard Training and LOTO II Training will not be required for this project.

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Drawing/ Specification reference

Date received

RFC question (contractor) RFC Response

010 Spec 013100, page 17, para 1.17- E “ Summary of FRA Classes offered”

10/23/24 Please advise if any of these classes are required for the Building 40 Project?

Specification Section 013100- Environment , Safety and Health Requirements, paragraph 1.17, E pertains to classes which are offered by Fermilab.

The classes which are required for this project are:

Course Description Required:

• Subcontractor Orientation & GERT Training

• Facility Specific Hazard Awareness

011 Spec 013100, page 18, para 1.18- D “Radiological Survey of Dumpsters prior to leaving Site”

10/23/24 Please advise if Fermi will perform a radiological survey of the existing roof prior to Roofing Contractors employees starting the removal of the existing roof system?

Will the results of the radiological survey be provided to the Roofing Contractor?

If this radiological survey of the existing Roof System is negative do the Dumpsters with the roof tear off still need to have a radiological survey performed before leaving the site?

The roofing materials have been tested and no radiological restrictions are present.

Dumpsters leaving site must have radiological survey completed by Fermilab.

All materials leaving the site are to be made available for radiation scanning. Construction Coordinator will coordinate with Radiation Safety to have the dumpster scanned.

012 REQUEST FOR PROPOSAL (RFP),

page 3, 6. Description of Work, Item A “The Site 40 Building is a Low- Level Radiation Handling Building that will require additional training, protective gear, metal recycling, and waste disposal as stated in the drawings and specifications”.

10/23/24 Please provide a list of the specific training classes required, protective gear, metal recycling and waste disposal requirements for the project?

The roofing materials have been tested and no radiological restrictions are present.

Refer to Specification 013100 ESH Requirements for standard requirements. Refer to question RFC no. 10 for further clarification.

013 general 10/23/24 -Are there any special safety requirements while working on the roof? Such as guardrails around the entire roof, 100% tie off, or just standard OSHA requirements (safety cones and flags 6' from all leading edges)?

Refer to Specification Section 013100- Environment , Safety and Health requirements in its entirety.

Page 3 has specific references that subcontractor and sub-tiered contractors shall comply.

Standard OSHA fall protection rules shall apply.

A complete Hazard Analysis will include a Fall Protection Plan and Fall Rescue Plan.

Typically, a guardrail system is erected around the roof perimeter.

014 Spec 013100 article/par: 1.18/F

10/23/24 What is the procedure for dumpsters leaving the facility? Do dumpsters need escorted to and from the worksite, procedure for the radiological dumpster survey? Are we required to have the minimum 50% of recycled material as mentioned in the specification section 013100 page 18 paragraph 1.18F?

The procedure is noted in specifications section 013100 article /par: 1.18/ F -1.

Dumpsters will be scanned by Fermilab Radiation Safety Officer. This will be coordinated with Fermilab Construction Coordinator.

Subcontractor is required to follow specification section 013100 article /par: 1.18/ F -2.

015 general 10/23/24 Are we required to wear any protective clothing (Tyvek suit, etc.) while working on the roof?

The subcontractor’s Hazard Analysis will identify the necessary PPE. Tyvek suits are not required.

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Drawing/ Specification reference

Date received

RFC question (contractor) RFC Response

016 Spec: 01310 Article/par: 1.17E

10/23/24 On specification sheet 0023 Division 1, Section 013100 Page 17, Section 1.17E; what classes will our employees be required to take?

Specification Section 013100- Environment , Safety and Health Requirements, paragraph 1.17, E pertains to classes which are offered by Fermilab.

The classes which are required for this project are:

Course Description Required:

• Subcontractor Orientation & GERT Training

• Facility Specific Hazard Awareness

017 n/a 10/23/24 Are the existing metal scupper boxes and associated downspouts being removed and replaced with new or re-used?

The existing metal scupper boxes and associated downspouts are to remain.

018 general 10/23/24 Based on the new insulation heights for the new roof the existing wall panel where the low roof and high roof meet will need to be cut back. Will we need a hot work permit or any other permit for this work if we use an angle grinder?

Yes, a hot work permit will be required, but is a simple process and no extra cost.

019 Drawing G-04 Detail: 13

10/23/24 To confirm the existing antenna will be removed and re-installed by others and should not be factored in our proposal price?

Existing antenna will be removed and reinstalled by others.

020 general 10/23/24 is there any issue using gas powered saws or gas powered mobile carts on the roof? Do certain equipment, gas tanks, propane tanks, etc. need to come down off the roof at the end of each day?

The Subcontractor’s Hazard Analysis will identify any issues with using gas-powered saws or gas-powered mobile cars on the roof and whether hazardous materials can be left safely on the roof overnight.

021 general 10/23/24 is a city permit necessary for the work and if so who is responsible for obtaining the permit and the cost?

City permits are not required.

022 Spec: 010010 Article/Par.: 1.9B

10/23/24 On specification sheet 0023 Division 1, Section 010010 Page 6, Section 1.9B; which of the additional training numbered 1-8 or will all be required for the project and if so what is the duration of these training classes?

The Subcontractor shall ensure each worker is competently trained in the tasks they perform.

Only training item 2. Hazard Materials Awareness will be conducted on-site by Fermilab personnel and will take one (1) hour.

023 Spec: 010010 Article/Par.; 1.9.F

10/23/24 On specification sheet 0023 Division 1, Section 010010 Page 6, Section 1.9F; will we be required to submit recycling data from vendor?

As per specification section 010010 General Requirements, 1.9.F” Reporting: Subcontractor shall submit recycling data from vendor, reference Section 013100 Article 1.18, paragraph F for additional information.”

The procedure is noted in specifications section 013100 article /par: 1.18/ F -1.

Dumpsters will be scanned by Fermilab Radiation Safety Officer. This will be coordinated with Fermilab Construction Coordinator.

Subcontractor is required to follow specification section 013100 article /par: 1.18/ F -2.

November 5, 2024 5 | P a g e

Fermi National Accelerator Laboratory P.O. Box 500 Batavia, IL 60510 M.S 210

Richard Konan Procurement Specialist III

(630) 840-2835 Email:

rkonan@fnal.gov

Kindly acknowledge receipt of this RFC by signing and returning one (1) copy of this document.

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