IRFQ_24_25-306_NOIA.pdf
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- Attached to
- Food Catering Services
- Solicitation number
- IRFQ 24/25-306
- Issued by
- Seminole County, Florida
About this file
This document is a Notice of Intent to Award (NOIA) issued by the City of Sanford Purchasing Division in Florida for Informal Request for Quote (IRFQ) 24/25-306 for Catering Services. The solicitation aims to establish a catering service contract with multiple vendors, including Big Mike's Catering, Ian Scott Foods, Mission BBQ, Monica's Comfort Foods, and Too Jay's Deli. The contract covers food catering for various city departments, including City Clerk Commission meetings, Citizen Academy classes, and events for departments like Fire, Parks, HR, and Leisure Services. A mandatory food sample tasting was conducted on March 13, 2025, at Sanford City Hall, where vendors presented their offerings to a selection committee.
The catering services require vendors to provide comprehensive meal services, including a minimum of two meat options, disposal cutlery, condiments, serving utensils, and adherence to the city's food policy. The contract will implement a quarterly rotation system among the selected vendors. Each catering event will require hot food delivery, setup, and breakdown, with specific requirements such as accommodating dietary restrictions and obtaining prior approval for standard food items. While the document does not specify exact pricing terms, it indicates that the City reserves the right to award, revoke, or re-solicit the contract based on vendor performance and compliance. The Notice of Intent to Award is subject to final departmental approval and does not constitute a binding agreement until a formal contract is executed.
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Text version
300 N. Park Avenue, Sanford, Florida 32771 • Telephone (407) 688-5028 Fax (407) 688-5021 • Email: purchasing@sanfordfl.gov
April 9, 2025
Re: IRFQ 24/25-306 Catering Services
To Whom It May Concern:
The City of Sanford Purchasing Division hereby provides notification of its intent to award the above-referenced solicitation to the below-listed firms:
• Big Mike’s Catering
• Ian Scott Foods
• Mission BBQ
• Monica’s Comfort Foods
• Too Jay’s Deli
This Notice of Intent to Award is subject to final approval by the department therefore, this Notice does not constitute the formation of an agreement between the City and the apparent successful bidder. The successful bidder shall not acquire any legal or equitable rights relative to this solicitation until an agreement, and/or purchase order, containing terms and conditions acceptable to the City is duly approved and executed by the City.
In the event the apparent successful bidder fails to accept, negotiate, and execute the agreement with the City, at its sole discretion, the City may revoke the award and proceed to award to the next lowest, responsive, and responsible bidder, reject all bids received, cancel the solicitation, and/or re-solicit at a later time. The City further reserves the right to cancel this Notice of Intent to Award at any time prior to execution of a written agreement and/or purchase order, as applicable.
Thank you for your interest in doing business with the City of Sanford, Florida. We look forward to receiving your submittals in the future.
Respectfully, Marisol Ordonez Marisol Ordoñez Purchasing Manager
File details come from the government source that posted it. Updated .