IRFQ_24_25-306_Catering_Service_Bid_Tab.pdf
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- Attached to
- Food Catering Services
- Solicitation number
- IRFQ 24/25-306
- Issued by
- Seminole County, Florida
About this file
The document is a Solicitation Tabulation Sheet from the City of Sanford's Finance Department Purchasing Division for Catering Services (IRFQ 24/25-306), opened on 3.20.2025 at 2:00 P.M. Local Time. The solicitation seeks catering services for various city departments, including City Clerk Commission meetings, Citizen Academy classes, and other departmental events. The scope requires vendors to provide full-service catering with specific requirements such as a mandatory food sample tasting on March 13, 2025, meals consisting of two meats and two vegetables, salad, dessert, and necessary cutlery, with setup and breakdown services. Vendors must deliver food, keep it warm, provide condiments, and follow the city's food policy.
Five vendors submitted bids: Big Mike's Catering, Ian Scott Foods (Chiantis), Mission BBQ, Monica's Comfort Foods, and Too Jay's Deli. Pricing varies significantly, with per-plater prices ranging from $12.00 to $84.43 and total costs between $600.00 and $1,825.00 for a 50-person event. The lowest bidder appears to be Ian Scott Foods at $12.00 per plate and a total cost of $600.00, though the tabulation sheet notes that the apparent low bidder is subject to evaluation and review before an intent to award is made. The solicitation indicates a potential rotation system for vendors on a quarterly basis, with the expectation of serving approximately 50 people per event across different city departments.
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Text version
City of Sanford Finance Department | Purchasing Division IRFQ 24/25-306 300 N Park Ave Catering Services Sanford, FL 32771 3.20.2025 Telephone: (407) 688-5191 2:00 P.M. Local Time Fax: (407) 688-5021 Email: purchasing@sanfordfl.gov
VENDOR NAME→ Big Mikes Catering
Ian Scott Foods (Chiantis) Mission BBQ
Monica's Comfort
Foods
Too Jay's Deli
Solicitation Evaluation Category ↓ Per Plater
Price Extended Price Per Plater Price Extended Price Per Plater Price Extended
Price Per Plater Price Extended
Price Per Plater
Price Extended
Price Set up and break down services 20% $300.00 $0.00 $0.00 $35.00 $105.00 $4.50 $225.00 $30.00 $30.00 Price per Plate (2 meat, (2) vegetable, salad, and dessert)
$28.00 $1,400.00 $12.00 $600.00 $19.74 $987.00 $25.00 $1,250.00 $29.43 $1,471.50
Cutlery-Spoon, fork, knife, napkins, and paper plate (per person)
$2.00 $100.00 $0.00 $0.00 $0.00 $0.00 $1.25 $62.50 $0.00 $0.00
Delivery Fee $25.00 $25.00 $0.00 $0.00 $0.00 $0.00 $0.40 $20.00 $25.00 $25.00 Total Cost $66.00 $1,825.00 $12.00 $600.00 $54.74 $1,092.00 $31.15 $1,557.50 $84.43 $1,526.50
Solicitation Tabulation Sheet Form
Rules: All bids accepted by City of Sanford are subject to the City's terms and conditions and any and all additional terms and conditions submitted by the bidders are rejected and shall have no force and effect unless receiving prior consideration and approval of the City in the form of Addenda to this bid.
OPENED BY: Frank Mascola VERIFIED BY: Marisol Ordoñez
Solicitation Number:
Solicitation Title Solicitation Opening Date:
Solicitation Opening Time:
Remarks: Offers from the vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late. Shaded or circled total price indicates apparent low bidder subject to evaluation and review before an intent to award is made.
NOTES: Monica's Comfort Food is $31.15 per person. Mission BBQ Set up based on 3hrs (Price per plate based on 50 ppl.) Too Jay's based on 50 people. Monica's Comfort Food: Based on 50 ppl. Big Mike's Catering based on 50 ppl. Ian Scott Food's based on 50 ppl.
Sheet1
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