Invitation for Bid Form22.pdf

NYS Office for People with Developmental Disabilities

WNY DDSO

1200 East and West Road West

Seneca, NY 14224

COMMUNITY MAINTENANCE BID

INVITATION FOR BIDS NUMBER: CMM 19-05

BID SITE VISIT: (Mandatory in order to bid):

DATE: Wednesday April 10, 2019 TIME 12:00pm

PLEASE SEND BIDS AS FOLLOWS:

(please do not send bid before mandatory site visit date unless it is a no-bid)

EMAIL TO:

opwdd.sm.wny.bo.procurement@opwdd.ny.gov

US MAIL: at address above.

BIDS WILL BE RECEIVED UNTIL:

DATE: Wednesday April 17, 2019 TIME: 11:00am

PROJECT TYPE: HVAC Upgrades to home

Location: 118 Bank St, Batavia NY 14020

Per attached specifications

ADDRESS ALL BID INQUIRIES TO BUSINESS OFFICE:

Shari Lin Pfleuger opwdd.sm.wny.bo.procurement@opwdd.ny.gov Fax: 716-517-3709 Phone: 716-517-3417

NOTICE TO BIDDERS

1. Prepare your bid on this form.

2. If your bid deviates from the specifications, indicate such fact. Explain such deviations or qualifications; if necessary, attach a separate sheet setting forth such explanation.

3. Sign the bid. By signing you indicate your express authority to sign on behalf of yourself, or your company or other entity and full knowledge and acceptance of the GENERAL

SPECIFICATIONS and AMENDMENTS THERETO, the

COMMUNITY MAINTENANCE BID.

4. Send (email or US mail) page 1 & 2 of the bid promptly. It is important that you answer the invitation for bids. Bids must be received by the date indicated to be considered. Failure to respond to three successive invitations for bids may result in your name being removed from the mailing list for this project group.

IF YOU ARE NOT SUBMITTING A BID, you should:

1. Complete and send the front sheet of this Invitation for Bids.

2. IT IS ALSO REQUESTED THAT YOU INDICATE YOUR

REASON FOR NOT BIDDING.

NAME OF COMPANY BIDDING EMPLOYER'S FEDERAL TAX ID NUMBER

Address Street City State Zip Code County

PLACE an X in the appropriate box below.

WE ARE NOT SUBMITTING A BID.

REASON FOR NOT BIDDING _________________________________________________________________________________________

WE REQUEST FORMAL REMOVAL OF OUR NAME FROM THE MAILING LIST FOR THIS PROJECT TYPE.

PRINTED OR TYPED COPY OF SIGNATURE & OFFICIAL TITLE BIDDER'S SIGNATURE:

PHONE: ( ) FAX: ( )

mailto:opwdd.sm.wny.bo.procurement@opwdd.ny.gov mailto:opwdd.sm.wny.bo.procurement@opwdd.ny.gov

BID NUMBER: CMM 19-05

PROJECT TYPE: HVAC Upgrades to home per specifications.

BID AMOUNT: $_______________

(Bidder should attach additional sheets describing the supplies and materials to be used)

• CONTRACTOR RESPONSIBILITY: Contractor to meet all local and state building codes for structural, electrical, plumbing or as applicable. All material and tools on work site must be secure to provide safety to house staff and consumers. Work site is to be cleared of debris and broom swept at the end of each day.

If awarded the bid, job must be completed with 30 days of notification.

• PREVAILING WAGE RATE APPLIES TO ALL BIDS: A complete copy of the current prevailing wage rate package can be obtained by logging onto the New York State Labor Department web page at www.labor.state.ny.us, PRC#2018009399 or by calling 716-847-7159. All public works contracts, regardless of dollar value, require the payment of prevailing wages and supplements. The Contractor is charged with having full knowledge and responsibility for the payment of applicable prevailing wages.

• CERTIFICATE OF LIABILITY INSURANCE IS REQUIRED. CERTIFICATE OF WORKERS

COMP (form C-105.2) AND DISABILITIES BENEFITS (form DB120.1) OR WC/DB EXEMPTION FORM CE200 CERTIFICATE IS REQUIRED. Must be faxed to Perrysburg Business Office at 716-

5320051 by Contractor who is awarded bid. If the Contractor does not have employees, a WC/DB

Exemption form CE-200 Certificate is required. The CE-200 application for certificate may be accessed at the following website: www.wcb.state.ny.us. If you have questions or difficulty in printing the CE-200, please call the Board’s helpdesk at 866-890-5863 or 518-486-6307 if you have questions or require further information.

• TIE BREAKER POLICY: In the event of a tie bid, WNY DDSO staff will put pieces of paper containing the names of the vendors whose bids tied into a receptacle. Staff will choose one slip of paper from the receptacle. The first name picked out of the receptacle will win the bid.

• UNFORSEEN DAMAGES: If there are any unforeseen damages, provide an hourly rate and a cost markup on any supplies and materials and submit to WNY DDSO prior to work being completed.

• IF SUBCONTRACTORS ARE USED THEY MUST BE PRE-APPROVED BY WNY DDSO

BUSINESS OFFICE AND MAINTENANCE DEPARTMENT. Contractors must do 50% of the work themselves.

• WORK TO BE GUARANTEED FOR ONE YEAR. Warranty to include parts, materials and labor.

• CONTRACTORS MAY BE REMOVED FROM THE WNY DDSO CONTRACTOR’S LIST FOR

ANY OF THE FOLLOWING REASONS: (1) Poor workmanship. (2) Failure to meet project deadlines.

(3) Failure to follow program specifications and requirements. (4) Poor evaluations from three or more jobs performed for the WNY DDSO. (5) Failure to submit payrolls for prevailing wage review. Prior work performance will be used as an evaluation tool in the award decision. (6) Failure to respond to bid package solicitations.

• IS YOUR BUSINESS REGISTERED AS A MINORITY OR WOMAN OWNED? ____YES ____ NO

Bidder’s Name & Address http://www.labor.state.ny.us/ http://www.labor.state.ny.us/

• ARE YOU CONSIDERED A SMALL BUSINESS ENTERPRISE? (A business that employs 100 or less employees and is a resident in N.Y. State, independently owned and operated and not dominant in its field).

• ALL ORIGINAL INVOICES SHALL BE SENT TO THE ADDRESS BELOW.

Western New York DDSO

1200 East & West Rd.

West Seneca, NY 14224 Attention: Accounts Payable

• ANY CERTIFIED PAYROLLS COVERED BY THIS PROJECT MUST BE RETURNED WITHIN 30

DAYS OF ISSUANCE TO THE ADDRESS BELOW.

Western New York DDSO 1200

East & West Rd.

West Seneca, NY 14224 Attention: Accounts Payable

THE WESTERN NY DDSO RESERVES THE RIGHT TO:

The Agency reserves the right to make awards within (90) days or such longer period as shall be specified in the bid documents after the date of the bid opening, during which period bids shall not be withdrawn unless the bidder distinctly states in the bid that acceptance thereof must be made within a shorter specified time. If, however, an award is not effected within the ninety

(90) day period, a bid shall remain firm until such later time as either a contract is awarded by the State or the bidder delivered to the Agency written notice of the withdrawal of the bid.

Reject any or all proposals received in response to the IFB/RFP;

Withdraw the IFB/RFP at any time, at the agency’s sole discretion;

Make an award under the IFB/RFP in whole or in part;

Disqualify any bidder whose conduct and/or proposal fails to conform to the requirements of the

IFB/RFP;

Seek clarifications and revisions of proposals;

Use proposal information obtained through site visits, management interviews and the state’s investigation of a bidder’s qualifications, experience, ability or financial standing, and any material or information submitted by the bidder in response to the agency’s request for clarifying information in the course of evaluation and/or selection under the IFB/RFP;

Prior to the bid opening, amend the IFB/RFP specifications to correct errors or oversights, or to supply additional information, as it becomes available;

Prior to the bid opening, direct bidders to submit proposals modifications addressing subsequent

IFB/RFP amendments;

3 Change any of the scheduled dates;

Eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective bidders;

Waive any requirements that are not material;

Negotiate with the successful bidder within the scope of the IFB/RFP in the best interests of the state;

Conduct contract negotiations with the next responsible bidder, should the agency be unsuccessful in negotiating with the selected bidder;

Utilize any and all ideas submitted in the proposals received;

Unless otherwise specified in the solicitation, every offer is firm and not revocable for a period of 60 days from the bid opening; and, Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of an offerer’s proposal and/or to determine an offerer’s compliance with the requirements of the solicitation. Depending on the nature of the procurement, there may be additional state reserved rights beyond those presented here.