Insurance_Requirments_RFP-7083-26_HSM.pdf

This is an insurance requirements exhibit for RFP-7083-26, a Master Services Agreement issued by Seminole County, Florida for security access control repair and maintenance services across 70 county facilities. The solicitation requires comprehensive maintenance, repair, refurbishment, construction, and equipment renewal of physical and electronic security systems, including 745 badge readers, 337 cameras, 47 gate operators, servers, controllers, electrified door locking mechanisms, and network equipment. The contractor must provide 24/7 emergency response with a maximum 4-hour response time for critical emergencies, preventive and corrective maintenance, technical and programming services, and asset inventory database management. A mandatory pre-proposal conference is scheduled for April 10, 2026 at 9:00 AM at the New Justice James E.C. Perry Annex Building in Sanford, Florida, with site visits to follow at the Criminal Justice Center and County Club Water Treatment Plant. The deadline for submitting questions is April 27, 2026 at 5:00 PM, with proposals due by May 6, 2026 at 2:00 PM. The contract is structured as a three-year base term renewable for two successive one-year periods with potential extension of up to one additional year by mutual agreement.

The contractor must maintain Workers' Compensation insurance at statutory limits, Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Business Automobile Liability of $1,000,000 combined single limit, and Professional Liability of $1,000,000 per occurrence/$2,000,000 aggregate. Required qualifications include Genetec Enterprise Elite Certified Integrator status with at least four factory-trained technicians, Synergis IP access control system expertise with at least two trained technicians, Hy-Security gate operator authorization, five CJIS-certified technicians, Florida FASA and BASA licenses, Florida Certified Electrical Contractor and General Contractor licenses with minimum five years' experience, and Cisco CCNA certification. The contractor must demonstrate minimum two Synergis IP access control system installations within the last two years and five years of maintenance experience, as well as minimum two Omnicast digital video surveillance system installations with IR-capable cameras within the last five years. Evaluation is based on a 100-point system with pricing weighted at 50 points, qualifications and experience at 40 points, and references at 10 points. This is a re-solicitation of previous RFP-3136-20, indicating an existing contractor base with prior experience on similar county security projects. Compensation is established on a fixed-fee basis with unit pricing for labor categories and maximum markup allowances for materials, parts, subcontractors, and equipment rentals, with no guaranteed minimum or maximum purchase quantities.