IL Virtual Course Catalog Pre-Bidders Conference Webinar PowerPoint 06-02-22.pptx

WELCOME

Illinois Virtual Course Program Pre-Bid Conference Webinar June 2, 2022 Equity ● Quality ● Collaboration ● Community

Agenda Overview of the Virtual Course Program Purpose Description of Services Requested Course Requirements Deliverables Important Dates Next Steps Questions and Answers

Introductions Dr. Erica Thieman – Director, Standards and Instruction Department Erich Grauke – Principal Consultant, Standards and Instruction Department

Overview of the Illinois Virtual Course Catalog

The Illinois Virtual Course Program is intended as a supplemental program that partners with schools to provide Full Service, Elective, AP and Pre-AP, Transitional English and Math, Dual Credit, and Credit Recovery courses for middle and high school students that will offer schools a choice of online courses taught by Illinois licensed instructors from course providers. This invitation to bid is pursuant to authority granted by Illinois School Code (105 ILCS 5/2-3.117) The School Technology Program.

Illinois School Districts will enroll students into online courses from an approved list of providers and can request course enrollment fee reimbursement from ISBE provided that the student successfully completed the course, pending availability of funds from state appropriation.

Overview of the Illinois Virtual Course Catalog School District wishes to enroll students into virtual courses School District selects courses from the Illinois Virtual Course Catalog School District enrolls students into courses via provider enrollment page and pays enrollment fees Upon students successfully completing course, school district can apply to ISBE for reimbursement of enrollment fees

Illinois BidBuy All bidding materials are accessible at Illinois BidBuy – the state eProcurement System

Solicitation Information

This solicitation is issued by the Illinois State Board of Education in cooperation and agreement with the Chief Procurement Officer for General Services. The purpose of this solicitation is to establish multiple contracts to enable Local Education Agencies (LEAs) to purchase supplies or services on an as needed basis during the contract term. By submitting a bid, Vendor agrees to extend all terms and conditions, specifications, and pricing or discounts specified in the resulting contracts for the items in the resulting contracts to all LEAs.

The State intends to award all responsive and responsible vendors that submit a bid. Vendors will be ranked as primary being the lowest cost vendor, secondary being the second lowest cost, and continue to be ranked in this manner until all responsive and responsible vendors are ranked.

The supplies or services subject to the resulting contracts shall be distributed or rendered directly to each LEA. Vendor shall bill each LEA separately for its actual share of the costs of the supplies or services purchased. The credit or liability of each LEA shall remain separate and distinct. Disputes between vendors and LEAs shall be resolved between the affected parties.

Term of Contract

The resulting contract with the awarded Bidder(s) shall have an initial term of July 1, 2022 Or Date of Execution (whichever is later) to June 30, 2027. In no event will the total term of the contract, including the initial term, any renewal terms, and any extensions exceed ten (10) years. 30 ILCS 500/20-60

Services Requested The purpose of this invitation for bid is to enter into contract(s) with multiple qualified vendor(s) to provide online courses for Illinois students in the following categories:

Core Academic Credit Recovery Advanced Placement (AP) Pre-AP Career and Technical Education (CTE) Transitional English or Math Dual Credit

Bid Proposal - Course Requirements Enter course information into provided Course Catalog Template

Include a detailed description of content alignment to appropriate standards or competencies, such as the Illinois Learning Standards for subject matter content, the Cognia/AdvancedEd Digital Learning Performance Standards, and the Quality Matters Online Standards.

Provide a scope and sequence that includes an outline of learning outcomes and expectations of student attainment of learning outcomes through benchmarks and/or timelines.

Meet or exceed the equivalent instructional rigor and scope to courses provided in a traditional classroom.

List qualified instructors teaching the course, including their Illinois Educator Identification Number (IEIN).

Not have a limited or minimum class size and all students that are enrolled in the course should be served.

Remain available for two (2) semesters or in the case of a yearlong course, remain available for 1 year. If a course is removed from the catalog after that time, enrolled students must be given sufficient time to complete the course.

Satisfy any specific accommodations or services required to fulfill a student’s individualized education program (IEP), 504 plan, or other required mediation plan in a timely manner.

Deliverables

Listing of districts using services and including:

Course name Name of teacher of course and IEIN number Number of students enrolled in course Number of student completions and withdrawals Description of any 504/IEP accommodations requested Listing of courses for inclusion on a course catalog site hosted by ISBE using provided template Description of how vendor complies with state and federal data privacy provisions, including IL Student Online Privacy Protection Act and written data privacy agreement Each vendor to have a webpage that allows for course registration and withdrawal

Bid Proposal - Deliverables Listing of courses for inclusion on a course catalog site hosted by ISBE using provided template Description of how vendor complies with state and federal data privacy provisions, including IL Student Online Privacy Protection Act and written data privacy agreement Each vendor to have a webpage that allows for course registration and withdrawal

Bid Proposal - Deliverables Learning Management System Each vendor/provider is required to have a Learning Management System (LMS) to facilitate course content delivery and instruction.

Describe the LMS and what training is needed for students, teachers within the home school, and/or parents in order to use the LMS. Include who will perform the training and how it will be delivered.

Describe what devices, including mobile devices, and which operating systems are supported with the LMS.

Describe any additional software or apps that the student will need beyond the use of the LMS to access the courses and participate in all course activities. If there is any cost to these, these costs must be included as part of the pricing of the course and not as a separate extra charge.

Deliverables Monthly Reporting to ISBE:

Listing of districts using services and including:

Course name Name of teacher of course and IEIN number Number of students enrolled in course Number of student completions and withdrawals Description of any 504/IEP accommodations requested

Transitional Math and English Requirements Approval from the Illinois Community College Virtual Course Advisory Council. Documentation of this includes:

Signed MOU agreement between online provider and community college. (Separate one for each math pathway offered.)

Course syllabus demonstrating alignment to course competencies. (Separate for each math pathway offered.)

Completed course competencies spreadsheet(s) Math (Separate one for each pathway) English List of course codes that align with the course descriptions for Transitional Math and English

Dual Credit Course Requirements Fulfillment of requirements of the Dual Credit Quality Act (DCQA) (110 ILCS 27/1 et seq.) as recently amended by Public Act 100-1049 Partnership agreement between vendor, high school(s), and community college. More information and model agreements can be found on the ISBE web page at www.isbe.net/Pages/Dual-Credit.aspx

Pre-AP Course Requirements Teachers and at least one leader per site complete a Pre-AP Summer Institute or the Online Foundational Module Series Teachers complete at least one online performance scoring module Complete Pre-AP Course Audit Process

Important Dates Questions, other than those raised today, must be submitted in writing to jperry@isbe.net no later than June 6.

Responses to questions today and those submitted via email will be posted to BidBuy Bid Responses due Monday, June 13 at 2pm CDT

Questions?

Questions and answers raised today as well as those received in writing to jperry@isbe.net will be posted to BidBuy.

Responses to questions today and those submitted via email will be posted to BidBuy image2.png image3.png image1.png