IFQ_9000_JG1039_QUOTE_v1.xlsx

This is a quotation request file for the City of Austin, Texas, related to the procurement of evidence refrigeration equipment for the Austin Forensic Science Department's Evidence Warehouse under IFQ 9000 JG1039. The scope of work requires three evidence refrigerators, each equipped with fifteen secured non-pass-through lockers, and one evidence freezer with six secured non-pass-through lockers. The specified models are the Spacesaver RS24 large Evidence Refrigerator (model #ERF82, dimensions 82"H × 36"W × 24"D) and the Spacesaver Evidence Freezer (model #ERF42, dimensions 42"H × 24"W × 24"D), or buyer-approved equivalents. All units must maintain stainless steel interior and exterior construction with stainless steel handles, with refrigerators maintaining 38-42°F and freezers maintaining 0 to -10°F, both equipped with digital temperature displays and audible alarms. Quotations were due July 29, 2026 at 2:00 PM. Delivery is required to 4708 East MLK Boulevard, Austin, Texas 78721 within ninety days of order via common carrier such as FedEx, UPS, or company delivery.

Pricing must be submitted on an FOB Destination basis with all freight charges included in separate line items for each refrigerator unit, the freezer unit, and shipping/freight costs. The City of Austin is exempt from federal excise and state sales taxes and will not remit tax payments. Award will be made to the lowest-priced bidder meeting minimum requirements, with the City reserving the right to award to a single vendor. Contractors must provide proof of non-discrimination certification, wage theft compliance certification, and non-debarment status. The contractor assumes all transportation costs for warranty claims and must replace defective items at no cost to the City. Jerome Guerrero (Jerome.Guerrero@austintexas.gov, 512-974-5273) serves as the City's procurement contact for this solicitation.