IFB Specifications 36C78625B0004.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 320

36C78625B0004

X 01-20-2025

_________________________ 7745-000024 863-MM2325-010

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

Department of Veterans Affairs

National Cemetery Administration

Contracting Services claude.humphrey@va.gov

Claude Humphrey 708-264-2902

Historic Lodge FCA Deficiencies Repairs, Mound City National Cemetery

The Department of Veterans Affairs, National Cemetery Administration has a requirement for a Firm Fixed Price (FFP) contract for a Contractor to provide all Management and Supervision, Labor, Equipment, Material, Supplies, etc., necessary to provide complete construction services necessary for the Historic Lodge Deficiencies Repairs and related work at the Mound City National Cemetery, as stated and described and in accordance with the Statement of Work, Specifications, Drawings (if applicable) and applicable Local, State and Federal laws and regulations.

This Invitations for Bids (IFB) procurement opportunity is 100% Set-Aside for Service-Disabled Veteran-Owned

Small-Business, (SDVOSB) firms; Authority 38 U.S.C. 8127 (Public Law 109-461).

Bidders must be SBA VetCert verified prior to submitting a bid in accordance with VAAR 819-7003(B) AND FAR PROVISION

52.204-7(a).

Bidder must represent that it is a SDVOSB concern under NAICS code assigned to this acquisition and is SBA VetCert verified for eligibility in the https://veterans.certify.sba.gov/ - database.

In accordance with VAAR 819.7003 (b), SDVOSB firms must be verified in the SAB VetCert database, https://veterans.certify.sba.gov.

Prospective bidders must also be registered in Vendor Information Pages (VIP) at https://www.vip.vetbiz.va.gov/, Vets 4212 at https://www.dol.gov; and System for Award Management (SAM) at https://www.sam.gov/SAM at the time of

Bid submission and at time of award.

The Product / Service Code (PSC) for this procurement is Z2QA - Repair or Alteration of Restoration of Real Property.

The North American Industry Classification System (NAICS) code for this procurement is 238169 – Other Foundation, Structure and Building Exterior Contractors

The Size Standard for this procurement is $45 million dollars.

The project magnitude of construction range is estimated to be between $100,000 and $250,000.

There is an organized pre-bid site visit scheduled. See 52.236-27 Site Visit for detailed site visit information.

Interested Bidders are strongly encouraged to attend the Pre-Bid Site Visit Conference.

Interested bidders will be required to furnish a Bid Bond; and the awarded Contractor will be required to provide

Performance and Payment Bonds.

All Requests for Information (RFI) must be sent in writing to the Contracting Officer. See section A.3 8 QUESTIONS

10 91

X X 52.211-10

X

0 3PM CST

02-28-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Grand Total Base Bid: $ ________________________

774--3223 CM3925 0111B5 20252029 16

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172 http://www.tungsten-network.com/customer

-campaigns/veterans-affairs/

1-877-752-0900

X

Claude Humphrey

VA-NCA-2023-0006

36C78625B0004

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 CONTRACT ADMINISTRATION DATA

A.4 NATIONAL CEMETERY ADMINISTRATION DIGNITY STANDARDS

A.5 PRICE/COST SCHEDULE

A.6 STATEMENT OF WORK

A.7 TIL SPECIFICATIONS

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

1.2 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.214-31 ELECTRONIC BIDS (DEC 1989)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.9 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.11 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024) ...48

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.3 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

4.6 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.7 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(FEB 2024)

4.8 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.9 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.11 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN

1997)

4.12 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

(End of Clause)

4.14 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.15 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.16 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.17 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.18 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.19 VAAR 852.232-71 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (INCLUDING NAS– CPM) (NOV 2018)

4.20 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.21 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.22 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.23 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.24 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.25 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..90

4.26 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.27 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

4.28 IT CONTRACT SECURITY

4.29 DAVIS –BACON ACT WAGE DETERMINATIONS

4.30 PAST PERFORMANCE

4.31 REQUEST FOR INFORMATION (RFI) FORM

A.3 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individual(s):

a. CONTRACTOR: ____________________________________

Unique Entity ID: _______________________________

DUNS Number: __________________________________

Tax Identification Number: _________________________

Contact Person: __________________

Telephone #: __________________ e-Mail Address: __________________

NOTE: Starting Monday, April 4, 2022, the new Unique Entity ID from SAM.gov will be the official, Federal Government-wide identifier used for Federal contract awards.

b. GOVERNMENT: Contracting Officer (36C786)

Department of Veterans Affairs, National Cemetery Administration

Contracting Service

2. CONTRACTOR REMITTANCE ADDRESS: Effective January 1, 1999, all payments by the Government to the Contractor will be made in accordance with Federal Acquisition

Regulation (FAR) Clause 52.232-34, Payment by Electronic Funds Transfer. Contractor must be registered in the System for Award Management (SAM) database in accordance with FAR Clause

52.212-1(k).

3. INVOICES: Invoices shall be submitted within ten (10) business days after performance and acceptance of services and must include the VA Project Number, Contract Number, Purchase

Obligation Number, Dates of Service, Detailed description of the services provided and Total

Amount Due. Payment for services provided under the terms of this contract will be made in arrears, within thirty (30) calendar days, upon receipt of properly executed invoice(s) in accordance with:

• 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

• UPON ACCEPTANCE OF SERVICES

• In order to comply with the Improper Payment Elimination and Recovery Act of 2010

(IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs

Financial Services Center (VAFSC). VAFSC has partnered with OB10 e-Invoicing network, for submissions of all electronic invoices to VA. OB10 electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with OB10 by submitting an email to VA.Registration@ob10.com or calling 1-877-752-

0900 option 2 for Enrollment.

mailto:VA.Registration@ob10.com

• Contractor shall submit an electronic invoice within ten (10) business days after performance and acceptance of services to the Veterans Affairs Financial Services Center

(VAFSC) e-Invoice through the website at https://portal.tungsten-network.com/Login.aspx

. For questions regarding the submission of VA electronic invoices, OB10 customer service may be contacted at 1-877-489-6135.

• All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity provided, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

• For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-

353-9791 or email vafsccshd@va.gov

4. GOVERNMENT INVOICE ADDRESS: All invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 “Electronic Submission of Payment Requests.” to the following web address: http://www.fsc.va.gov/einvoice.asp.

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE

FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com

<http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

5. CONTRACT AUTHORITY: The Contracting Officer acting within the scope of the contract and his/her duties and responsibilities is the only person authorized to approve changes or modify any of the requirements of this request. The Contractor shall communicate with the

Contracting Officer on all matters pertaining to Contract Administration. Only the Contracting

Officer is authorized to make commitments or issue changes that affect pricing, quantities or quality of performance, delivery terms and conditions, or the term of the contract.

6. CONTRACTING OFFICER’S REPRESENTATIVE: Notwithstanding the

Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer will designate a Contracting Officer’s Representative

(COR) for the project, of which all work coordination shall be made through the COR. The

Contractor shall be provided a copy of the COR’s Delegation of Authority letter outlining the scope of the COR’s duties and responsibilities. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

https://portal.tungsten-network.com/Login.aspx mailto:vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp mailto:VA.Registration@ob10.com http://ob10.com/ mailto:vafsccshd@va.gov http://va.gov/

7. SUBMITTAL OF BIDS: All bids must be submitted to the attention of the Contracting

Officer identified No Later Than the date/time specified. E-mail bids will be acceptable at claude.humphrey@va.gov.

A public bid opening will occur by telephone conference using the following:

Call Line: 872-701-0185 Conference ID: 964 750 106#

Join the meeting now (Ctrl+Click to follow link)

a. All bids shall be submitted electronically via email to the identified Contracting

Officer (CO) by the due date and time outlined in the solicitation.

b. Bidders who require registration shall proceed to the Vendor Portal’s Login section and shall click on Request a user account to register. In the event an Offeror is unable to submit a proposal through the vendor portal domain, prior to the proposal closing date, contact the VAAS helpdesk at 1-877-634-3739, or via email at

VA.Acquisition.Systems@va.gov.

c. DO NOT wait until the last day to upload bid documents. Bidders are highly encouraged to submit bid packages 2-3 days in advance to avoid system lock outs:

If an Offeror experience difficulty in submitting its bid via the Vendor Portal the

Contracting Officer may accept an Offeror’s quote via email under the following circumstances:

1. Bidder must provide evidence that an email discussions or verbal discussion with the

VAAS helpdesk could not resolve registration issues.

2. Bid submitted must meet the time constraints as set forth in the solicitation.

3. Bids submitted via email without set requirements will not be accepted and will be considered to be NONRESPONSIVE.

4. Late or incomplete Bids will NOT be considered and deemed to be nonresponsive.

d. Document /transmittal naming convention. Solicitation number, Project Description, and Company name

EXAMPLE: 36C78625B0004, Historic Lodge FCA Deficiencies, ABC 123 Corp.

e. Bid package shall consist of the following minimum required documents:

• Company cover letter identifying the Solicitation number, Project Description, Company name and address, POC name, Phone number, eMail address, and

Company’s Unique Entity ID number;

• Completed blocks 14-20c of the back of the SF 1442, ensuring full completion of all blocks;

• Completed Price/Cost Schedule;

• Completed IFB Contractor Cost Estimate Worksheet;

• Completed, signed and attached SF30 Amendments (if applicable);

• Attached scanned digital copy of the Bid Bond (if applicable); (ensure to lightly darken raised seals)

NO FAX/ FACSIMILE SUBMITTED BIDS WILL BE ACCEPTED.

Bids shall be subject to the terms and conditions of this solicitation.

mailto:claude.humphrey@va.gov https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDcyMjIxZWMtN2U4NC00MDEyLThhYjQtNGM5ZjBkNjEyYzUw%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%22f7132a62-ecdf-4a9d-84a4-af2091990800%22%7d mailto:VA.Acquisition.Systems@va.gov

8. QUESTIONS: All questions regarding this solicitation must be submitted in writing

(email is acceptable) to: Claude Humphrey (claude.humphrey@va.gov). Any prospective bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. No phone responses will be accepted. NOTE: All questions must reference the Solicitation number, Project number (if applicable) and the Description of the project in the Header or Opening Statement.

9. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM:

a. FAR 42.1502 directs all Federal agencies to collect Past Performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor

Performance Assessment Reporting System (CPARS) to comply with this regulation.

One (1) or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

b. The Past Performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past

Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

c. It is requested that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than thirty (30) calendar days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the

Contractor agrees with the evaluation, before returning the report to the Assessing

Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

d. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

e. Within sixty (60) calendar days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting

“Accept the Ratings and Close the Evaluation”.

5. Your response is due within sixty (60) calendar days after receipt of the CPAR.

On day fifteen (15), the evaluation will become available in PPIRS-RC marked as

“Pending” with or without comments and whether or not it has been closed.

mailto:claude.humphrey@va.gov https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

6. If you do not sign and submit the CPAR within sixty (60) calendar days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

f. The following guidelines apply concerning your use of the past performance evaluation:

1. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

2. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

g. If you wish to discuss a Past Performance evaluation, you should request a meeting in writing to the CO no later than seven (7) calendar days following your receipt of the evaluation. The meeting will be held via telephone or other means during your sixty

(60) calendar day review period.

h. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Administration Data)

A.4 NATIONAL CEMETERY ADMINISTRATION DIGNITY STANDARDS

1. Every action by contractor personnel at a National Cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice those service members, Veterans, and their families made for our Nation. Critically important is the awareness, required of the contractor employees, of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. Contractor personnel should use tools approved by the Contracting

Officer Representative (COR), such as shovels, pry bars or pinch bars to lift flat markers out of the ground; pickaxes are not an acceptable tool.

b. No tools, equipment or other items will be placed or leaned on headstones or markers. Once headstones/markers are removed from the socket, do not place on dirt piles or mud; they should be carefully placed on each associated gravesite and protected in such a way as to prevent any soiling and be out of the way of any other work.

c. Headstones shall be removed from their sockets using wooden and/or metal clamps. If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that will prevent damage to and marking of the headstone. Clamps may be attached to a skid steer loader (i.e., Bobcat®) or similar machine to extract the headstone from the socket. When headstones are removed from their sockets, they shall be carefully stored on each associated gravesite; do not lean headstones against each other. Use care not to scratch or damage headstones in any manner. The headstones shall be laid with front inscription side up while the headstone is lying horizontally on the ground. The headstone shall be protected from direct ground contact while lying horizontally. The protection method shall be as approved by the COR and shall be free of deterioration in weather. An approved method is to support each headstone with two wood 4X4’s. Alternate methods can be approved. Cardboard shall not be used. Wood or other suitable appropriate and attractive material shall be used to keep the headstones from contact with the soil while lying horizontally during the construction period. This also shows respect towards the families visiting the gravesites and the remains that are buried.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (i.e., casket or urn), or outer burial container, the Contractor must contact the COR, Director/Assistant Director, and Contracting Officer (CO) for guidance.

2. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, and CO for guidance or resolution.

3. The Contractor is required to discuss the guidance with their employees and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

A.5 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION

OF SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 863-MM2325-010, 1.00 JB $__________________ $__________________

Historic Lodge FCA Deficiencies Repairs, Mound City National Cemetery

GRAND TOTAL $__________________

See attached document: MATOC Price Schedule Breakdown.

Project Number:

Solicitation Number:

Description:

Division Unit of Measure # of Units Unit Cost $ Extended/Total

Cost $ Comments / Remarks Division 0 - Special Sections

General Conditions and Administration JB 1 $0.00

Division 01 - General Requirements

Mobilization JB 1 $0.00

Site Investigation JB 1 $0.00

Key Personnel - Project Manager HR $0.00 ***** Contractor to specify estimated number of hours*****

Key Personnel - Quality Control Manager HR $0.00 ***** Contractor to specify estimated number of hours*****

Key Personnel - Safety Officer HR $0.00 ***** Contractor to specify estimated number of hours*****

Key Personnel - Quality Control Officer HR $0.00 ***** Contractor to specify estimated number of hours*****

Division 02 - Existing Conditions $0.00

Division 03 - Concrete $0.00

Division 04 - Masonry $0.00

Division 05 - Metals $0.00

Division 06 - Wood, Plastic, and Composites $0.00

Division 07 - Thermal and Moisture Protection $0.00

Division 08 - Openings (Doors, Windows, etc...) $0.00

Division 09 - Finishes $0.00

Division 10 - Specialties $0.00

Division 11 - Equipment $0.00

Division 12- Furnishings $0.00

Division 13 - Special Construction $0.00

Division 14 - Fire Suppression $0.00

Division 22 - Plumbing $0.00

Division 23 - Heat, Ventilating, and Air Conditioning $0.00

Division 25 - Integrated Automation $0.00

Division 26 - Electrical $0.00

Division 27 - Communications $0.00

Division 28 - Electronic Safety and Security $0.00

Division 31 - Earthwork $0.00

Division 32 - Exterior Improvements $0.00

Division 33 - Utilities $0.00

Mechanical, Electrical, Plumbing Subtotal

General Construction Subtotal

Total Construction Cost $0.00

Insurance (if applicable)

Bonding (if applicable)

Overhead 0% $0.00

Profit 0% $0.00

GRAND TOTALS $0.00

Historic Lodge FCA Deficiencies Repairs, Mound City National Cemetery

Lump Sums are required for each Division that will be utilized for this requirement to total the Final Lump Sum total dollar amount.

If a Division is not being used put N/A in that field.

Additional lines/items can be added if needed or appropriate.

Bidder Cost Estimate Worksheet

863-MM2325-010

Bidder shall use and edit to fit specified contract requirement.

A.6 STATEMENT OF WORK

The Contractor shall provide all Management, Supervision, Labor, Equipment, Materials, Parts, Tools, etc., required, and necessary to provide complete construction services necessary to provide for the Historic Lodge FCA Deficiencies Repair work at the Mound City National

Cemetery, as stated and described and in accordance with the Statement of Work, Specifications, Drawings (if applicable) and applicable Local, State and Federal laws and regulations.

I. PRE-BID SITE INSPECTION

Interested bidders are highly encouraged to Survey / Inspect the site (Mound City

National Cemetery) prior to submitting a bid in order to be fully aware of the Scope of

Services required and to adequately gather existing unit’s product information, model numbers and all necessary and matching standards and requirements. Failure to do so shall not relieve the successful bidder from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

No later that after the issuance of the Government’s Notication of Award, and before the start of the work or the ordering of any equipment, parts and or materials the awarded

Contractor must perform a ‘Site Inspection’ of the site to verify all dimensions/measurements and site conditions. Failure of the Contractor to do so shall not relieve the Contractor from performing in accordance with the intent and meaning of the specifications without any imposition of additional cost to the Government.

II. POST AWARD SITE INVESTIGATION INSPECTION

Per FAR 52.236-3, Contractor is required to survey / inspect the site prior to be fully aware of the Services required and to adequately gather existing unit’s product information, model numbers and all necessary and matching standards and requirements. Within ten (10) calendar days after issuance of the Notice to Proceed, the

Contractor shall perform a ‘Site Investigation’ to verify the magnitude of all dimensions/measurements and site conditions before start of the work or the ordering of any equipment, parts and or materials. Failure to do so shall not relieve the successful offeror from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

Prior to beginning any work, the Contractor shall survey the site and review the

Statement of Work to determine the extent of the work. The Contractor shall submit an

‘After Inspection Report’ of Contractor’s findings, listing any deficiencies found and provide written recommended repair/work solutions to the COR and Contracting Officer for review and approval No Later Than five (5) calendar days after completion of the

Site Investigation Inspection.

Any electrical work shall be in accordance with the latest edition of the National

Electrical Code (NEC) and local building codes. Failure to do so shall not relieve the

Contractor from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

III. SCOPE

General Information: Contractor shall inspect the grounds where the work is to be completed and ascertain the work deemed necessary and required to complete the work outlined herein, failure of the Contractor to fully inspect the grounds and buildings prior to performing the work shall not relieve the Contractor from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

1. As noted herein, the Contractor shall:

a. Submit an ‘After Inspection Report’ of Contractor’s findings; listing any deficiencies found and provide written recommendations, to the Contracting Officer’s

Representative (COR) and Contracting Officer for review and approval prior to commencing the work. The report will include all aspects of the services needed to provide the Location and Mapping services as specified herein.

b. Conduct appropriate records research, investigate site conditions and identify applicable project limits, with assistance from the National Cemetery Administration

(NCA) as necessary.

c. Determine and provide all material, equipment, personnel, tools and supplies required to perform the work.

d. Take all necessary precautions to avoid damages to existing property. Any damaged caused shall be reported, repaired or replaced as approved by the COR. Repair and restore any Contractor caused damages to be as good as the original conditions or better due to construction activities. Upon completion of the work the Contractor’s

On-site Superintendent, along with the COR, shall inspect the completed work for satisfactory acceptability prior to Contractor de-mobilizing from the site.

e. Locate, tag and identify any utilities and other related/associated components.

f. Obtain any and all necessary permits/licenses from appropriate City, County or

Municipal jurisdictions required for completion of the work.

2. Contractor shall coordinate with Cemetery staff for all work to avoid or minimize any interruption of Cemetery functions. Contractor shall perform daily clean-up and final clean-up and shall dispose of all waste materials properly off site. The Government will not provide receptacle(s) for disposal of debris related to this contract.

a. All unused materials from the project operations shall be removed from the cemetery property by the Contractor at Contractor’s expense.

b. Contractor shall haul away and dump all debris and waste products at an appropriate approved license disposal site.

c. Any areas disturbed in performance of this contract which may require restoration shall be restored by the Contractor and considered incidental to the contract.

d. Areas outside of the construction zone impacted by operations of the Contractor shall be returned to the state it was found prior to the construction.

3. Contractor shall provide the COR and Contracting Officer with daily/weekly progress summary reports along with photographs to show the progression of work.

4. All materials and layout of site will be pre-approved by the COR before materials are ordered or work commences.

5. The Mount City National Cemetery is on the National Register of Historic Places. All work related to historical relevance must receive approval from the NCA Historical, Historic Architect & Cultural Resources Manager via the District Engineer.

6. Tasks:

The tasks requiring corrective actions (repairs) under the contract are those aligned with the

Restroom/Bathroom Renovation; Windows Repair/Replacement; Weatherstripping; Carpeting;

Flooring; Drywall; Roof and Roadway work are to remediate/restore the Historic Lodge.

The Contractor shall perform the following inclusive but not limited described work:

a. Bathroom Renovation: The entire restroom/bathroom will be renovated with new tile, tub/shower, vanity & base, and water closet.

Note: The fixtures on second floor are past their useful life, two (2) manual lavatories, one

(1) manual tank WC, one (1) shower.

b. Replace Lodge Windows: (8) Awning Windows 60” wide x 32” tall and four (4) Fixed

Windows 32” x 32” with insulated windows.

Note: Original single-glazed, fixed and awning type steel windows are rusted, inoperable, unlockable, and not energy efficient.

i. Rehab and refurbish of the eight (8) - (3’ x 5’) windows, heads, jambs and sills.

ii. Replace all eight (8) storm window screens.

iii. Verify and confirm with the COR that the Historic requirements are meet.

c. Removal/Installation:

i. Removal of double hung and casement window sash, interior stops, parting bead and sash pulleys.

ii. Installation of a weather-tight/draft resistant temporary enclosures from OSB, plywood, plexi-glass or temporary window as needed in combination with existing storm window. Storm windows may be used alone if season and security allows; upon approval by the COR.

iii. Transport the window components to shop for restoration process.

iv. HEPA vacuum scrape loose paint from jambs and sill.

Minor repairs to casing/jambs/sill with either epoxy, glazing putty or wood splice/replacement as needed.

v. Prime and paint sill and jamb/blindstop (within storm window area).

vi. Re-installation of restored window sashes with appropriate draft reducing weather-strip as described under WEATHERSTRIPPING.

vii. Supply and install new sash cord or sash chain as applicable.

viii. All work to be done in accordance with EPA lead safe operations including protection and cleanup of work area.

d. Window Sash Restoration:

i. Complete removal of all paint from both sides of sash and interior stop.

ii. Removal of all glass and glazing putty.

Glass breakage is expected which will require some glass replacement.

iii. Repairs to all damaged/deteriorated sash components using wood or epoxy repair methods.

iv. Replacement of missing or extensively deteriorated components using wood to match the original window profiles. Same species wood to be used.

v. Apply wood conditioner and preservation product to sash.

vi. Prep, prime and paint interior and exterior side of sash per your color choice.

vii. Re-install original glass.

Replace broken glass with float glass or salvaged/new period appropriate glass.

viii. Clean/polish/lubricate window hardware.

Replace damaged missing hardware with new hardware that matches old hardware as close as possible.

ix. Properly disposal of removed lead paint.

e. Weatherstripping: Installation of either brushed pile, silicone bulb, and/or metal weather-strip to window unit as appropriate to reduce air infiltration and ensure smooth operation of window.

f. Carpeting: Remove and replace carpet and padding in the main level lobby area

(approximately 160 SF) and interior stairwell carpet and padding (approximately 208 SF) leading to the second level.

g. Flooring: Remove, replace and/or repair wood flooring (approximately 3 SF) as required to match existing; product/material to be pre-approved by the COR.

Note: The wood flooring on second floor, adjacent to HVAC unit, is water damaged due to leak.

h. Drywall: Remove and replace approximately 9 SF of drywall and associated insulation between levels where there is evidence of water damage; and paint using interior latex paint to match existing color, as approved by the COR.

Note: The drywall in the kitchen area is damaged from water.

i. Roof: Replace the Ethylene Propylene Diene Monomer Rubber (EPDM) roof system;

approximately 2,153 Gross Square Feet (GSF) including insulation, flashings and trim, clean and seal stone coping joints.

Note: The EPDM roof was installed in 2006.

Periodic leaks have been reported.

Wrinkles, fishmouthing, deteriorated sealant at termination bars, deterioration of stone coping joints and residual roofing cement, and ponding is visible.

j. Roads - Expansion joints:

Backer rod and seal all joints as indicated.

i. Install 400 Linear Foot (LF) of elastomeric sealant.

Note: Concrete Road expansion joints missing sealant.

All materials/products and layout of site will be pre-approved by Contracting Officer, COR and

District Engineer before materials/products are ordered or prior to work commencing.

IV. IN ACCORDANCE WITH (IAW)

All work shall be performed in a professional workmanship like manner and in Accordance with

(IAW) the National Cemetery Administration (NCA) Master Construction Specifications (MCS) as indicated in herein; as well as meet all local and state requirement including ASTM, ACI 381, and International Building Codes, and the work shall include full compliance with all related specifications requirements. All adjacent disturbed surfaces shall be repaired to the same quality standards of the existing work and shall also match the adjacent areas. At the completion of the work and upon satisfactory acceptance by the Government, the Contractor shall provide to the

COR and Contracting Officer any applicable Operation and Maintenance Manuals (if applicable), and a certificate of Warranty / Guarantee that all work done under the contract shall be free from defaults, faulty materials or workmanship for a minimum of one (1) year from the date of final acceptance. Contractor hereby agrees to repair or replace identified deficiencies within the specified time frame by the direction of the COR or Contracting Officer at Contractor's own expense and such repaired and/or replaced deficit work shall be corrected to the satisfaction of the

Government.

V. CEMETERY LOCATION MAP

VI. CURRENT CONDITIONS PHOTOS

#380516 2nd level restroom

#229839 – Roof

#229840 –Lower-Level Windows:

#229840 - 2nd Level Windows:

#413912 – Roads – Expansion Joints

VII. SPECIFICATIONS AND DRAWINGS DISCREPANCIES

In the case of any differences between the Statement of Work, Specification and/or Drawings, the specifications will prevail and govern over the Statement of Work and/or Drawings. Any

Statement of Work, Specification and/or Drawings discrepancies should be brought to the immediate attention of the Contracting Officer and COR for clarification. Any errors or omissions in the Statement of Work, Specification and/or Drawings must be provided promptly to the

Contracting Officer and COR, but in no case later than the start of related work.

VIII. CONSTRUCTION PROGRESS PHOTO DOCUMENTATION

During the construction through completion, Contractor shall provide photographic documentation of construction progress and at selected milestones per the Contracting Officer and/or the COR.

The photos shall meet the following qualifications:

a. Digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing 200x250mm (8 x 10 inch) prints with a minimum of

2272 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

b. Before construction services work, the area, building, adjacent streets, roadways, parkways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the site shall be photo documented. Overlapping photographic techniques shall be used to ensure maximum coverage.

c. If site work or area preparation is extensive, this documentation may be required immediately before construction services work begins and at several pre-determined intervals during work commencement.

d. Photography of employees, visitors, volunteers, and others on NCA premises is strictly prohibited. Photographing of NCA premises (buildings, grounds, property, site) is allowed

ONLY with written permission from the COR.

IX. PERIOD OF PERFORMANCE

The Contractor shall complete all work including submittals, reviews, quality control, repair/construction services, punch list corrections, clean up, invoicing and closeouts documentation submittal within ninety-one (91) calendar days from issuance of the

Government’s Notice to Proceed.

The Contractor shall develop and provide the Contracting Officer with a Project Schedule and Cost

Schedule within ten (10) calendar days of Government issuance of the Notice to Proceed.

X. WORK HOURS

Normal construction services work hours for this project shall be 7:30 a.m. to 4:00 p.m., CST

Monday through Friday, excluding Saturday, Sunday, and Federal Holidays. Contractor work hours may be modified only by written approval of the Contracting Officer, at no additional cost to the Government. The Contractor shall coordinate with the COR to establish a work schedule and to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony. The Contractor shall be responsible for ensuring that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised.

The Contractor may request authorization in advance from the Contracting Officer to work outside of normal service hours at no additional cost to the Government. Written Authorization must be pre-approved in advance and prior to working and is at the sole discretion of the Contracting

Officer.

Contractor, Contractor’s employees and sub-contractors must check-in with the COR, daily, upon arrival at the Mound City National Cemetery prior to beginning any work and prior to departing the facility/property after the day’s work is completed.

XI. HOLIDAYS

The following federal holidays are observed:

• New Year's Day - January 1

• Inauguration Day (DC Metropolitan Area Only) - January 20 every 4 years

• Martin Luther King's Birthday - 3rd Monday in January

• President's Day - 3rd Monday in February

• Memorial Day - Last Monday in May

• Juneteenth- June 19

• Independence Day - July 4

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veterans Day - November 11

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - December 25

And any other holiday proclaimed by the President as a Federal Holiday. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a

Saturday, the preceding Friday shall be observed as a holiday.

XII. CONTRACTOR QUALITY CONTROL

The Contractor’s Site Superintendent will:

a. be on site, at all times, whenever work is being performed by Contractor or subcontractors’ employees, to ensure adequately supervision and communication;

b. review and approve submittals;

c. inspect the quality of work performed; and

d. certify the completed work for payment and other purposes.

Note that there may be infrequent stoppages in work at the order of the Contracting Officers

Representative (COR) due to burial services being conducted in the area. Contractor will meet with COR at the start of each workday to ensure that no construction activities will interfere with burials on that specific day.

XIII. CONTRACTOR'S RESPONSIBILITIES

The Contractor will be responsible for ensuring that all work is done in a manner that safeguards NCA visitors, employees, and the public. Contractor will be responsible for and obtain all necessary licenses and/or permits required to perform the work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract.

Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees' fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the

State of Illinois.

XIV. NATIONAL CEMETERY ADMINISTRATION DIGNITY STANDARDS

1. Every action by contractor personnel at a National Cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice those service members, Veterans, and their families made for our Nation. Critically important is the awareness, required of the contractor employees, of the remains buried in the grounds where the work is performed.

The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. Contractor personnel should use tools approved by the

Contracting Officer Representative (COR), such as shovels, pry bars or pinch bars to lift flat markers out of the ground; pickaxes are not an acceptable tool.

b. No tools, equipment or other items will be placed or leaned on headstones or markers.

Once headstones/markers are removed from the socket, do…