IFB RBAA 2027-0041 CSP Rifle Optic Replacements.pdf

Signature Page ISSUING OFFICE: This Invitation for Bids (IFB) is issued by the Colorado Department of Public Safety (CDPS), Executive Director’s Office. The CDPS Procurement Office is the sole point of contact concerning this solicitation.

ISSUING OFFICE ADDRESS: Colorado Department of Public Safety Procurement Department 700 Kipling Street Denver, CO 80215

EMAILED BIDS ONLY. FAXED BIDS WILL NOT BE ACCEPTED. NO LATE BIDS WILL BE ACCEPTED.

Colorado VSS / CORE Number Date

Company Name

Address

City State Zip Code

Phone Email

Indicate if your company is registered and verified by the U.S. Department of Veteran Affairs as a Service-Disabled Veteran-Owned Small Business:

☐ YES (if yes, please submit validation with your response) ☐ NO

Print Name of Company Representative Title

Signature of Company Representative Signature by an authorized officer or agent of the company.

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION (ELECTRONICALLY)

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Invitation for Bid (IFB) #: RBAA 2027-0041 Project Title: CSP Rifle Optic Replacements

Date Due: Tuesday, October 20, 2026 at 2:00 PM MT

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Invitation for Bids

IFB RBAA 2027-0041

CSP Rifle Optic Replacements

Bids Due Tuesday, October 20, 2026 at 2:00 PM MT

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IFB SUMMARY SHEET

The information found in this summary sheet is for reference purposes only. Vendors or other interested parties are cautioned to review the solicitation, including any later amendments, in its entirety and contact the listed Point of Contact with any questions.

1. POINT OF CONTACT: CDPS_EDO_BIDS@STATE.CO.US

2. IMPORTANT DATES:

A. Publication Date: Wednesday September 30, 2026

B. Deadline for Questions: Wednesday, October 7, 2026, at 2:00 PM MT

C. Answers Posted: Friday October 9, 2026

D. Bid Submission Deadline: Tuesday, October 20, 2026, at 2:00 PM MT

3. OVERVIEW AND GOALS:

A. To maintain operational readiness and tactical advantage, the CSP is updating its duty rifle optical sights. CSP is transitioning from legacy reflex optics to modern

EOTech holographic optics. This procurement establishes an Invitation for Bid (IFB) to acquire up to, and potentially exceeding, 800 new holographic sight units over an estimated 3 (three) to 5 (five)-year timeframe. To maximize cost efficiency and offset capital expenditure, CSP requires an integrated one-for-one trade-in buyback program for its legacy Trijicon MRO red dot sights.

4. REQUIREMENTS:

A. See Exhibit A – Statement of Work

B. See Exhibit B – Pricing Sheet

5. Bid Pricing

A. Bid pricing must remain firm during the initial term of the Purchase Order.

B. Pricing must include any fees associated with the delivery of the goods or services, including, but not limited to, shipping and installation.

mailto:CDPS_EDO_BIDS@STATE.CO.US

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6. PROPOSAL SUBMISSION INSTRUCTIONS

A. Bids must be submitted through Vendor Self Service (VSS). Emailed proposals will not be accepted.

B. Ensure all requested attachments are included

C. Responses received after the submission deadline shall not be opened and shall be rejected as a late response, unless otherwise permitted by the procurement official in accordance with Procurement Rule R-24-103-201-10.

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TABLE OF CONTENTS

SIGNATURE PAGE

IFB SUMMARY SHEET

TABLE OF CONTENTS

1. INTRODUCTION

A. General Information

B. Background

C. Overview and Goals

D. Sole Point of Contact

E. Schedule of Activities

F. Start Date

G. Anticipated Purchase Order Term

2. REQUIREMENTS

A. Accessibility Requirements

3. SCOPE OF WORK

A. Scope of Work and Deliverables

4. BID SUBMISISON AND BID OPENING

A. Bid Submission Instructions

B. Timeliness of Bid Submission

C. Bid Pricing

D. Public Opening of Bids - Virtual

5. AWARD INFORMATION

A. Bid Evaluation and Award

B. Basis for Award

C. Single Bid

D. Notice of Award

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1. INTRODUCTION

A. General Information

On behalf of the State of Colorado, Colorado State Patrol (CSP) is issuing this

Invitation for Bids (IFB) for CSP Rifle Optic Replacements.

B. Background

See Exhibit A – Statement of Work

C. Overview and Goals

See Exhibit A – Statement of Work

D. Sole Point of Contact

i. The State’s sole point of contact for this solicitation is Andrew Yancey, Purchasing Agent, who may be reached via email at cdps_edo_bids@state.co.us.

ii. Email is the preferred method of communication. The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual may result in Offeror disqualification.

E. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are considered in Mountain

Time (MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS is

09/30/2026

b. Written inquiries must be submitted to cdps_edo_bids@state.co.us. No later than October 7, 2026 at 2:00 PM MT

c. The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS is 10/9/2026.

d. All bids must be submitted in the method described below in section 5.A no later than Tuesday, October 20, 2026 at 2:00 PM MT.

mailto:cdps_edo_bids@state.co.us

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e. A public opening of the bids will be held virtually on Tuesday October

20, 2026 at 3:30 PM. Please request a virtual invite by emailing cdps_edo_bids@state.co.us.

f. The estimated date for the publication of an Intent to Award on

Colorado VSS is 10/21/2026.

F. Start Date

The desired Purchase Order start date is 11/5/2026.

G. Anticipated Purchase Order Term

i. The awarded purchase order will be effective on the date of issuance and will remain active for a total term of five (5) years from the execution date.

Goods will be purchased on an as-needed basis through the issuance of subsequent purchase orders under this award.

ii. The state retains sole discretion regarding whether to continue purchasing under this award for the duration of the 5 year term. The state may choose to discontinue purchases or re-procure the goods and/or services at any time at its sole discretion.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. and 3) all

State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content

Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

ii. See Exhibit D – Vendor Accessibility Requirements

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3. SCOPE OF WORK

A. Scope of Work and Deliverables

i. This section describes the deliverables sought through this IFB and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this IFB. The Scope of Work is intended to provide interested

Offeror’s with sufficient basic information to submit a bid. It is not intended to limit a bid’s content or exclude any relevant or essential data.

ii. See Exhibit A – Statement of Work

4. BID SUBMISISON AND BID OPENING

A. Bid Submission Instructions

For this solicitation, bids will be accepted using an online submission application.

Hard copy submissions will not be accepted. To use the online submission application, please submit bids through VSS. Please note the following:

i. The solicitation submission application should be used only for bid submission. All inquiries, questions, comments, or concerns should be submitted to the Procurement Contact via email and not through the solicitation submission application.

B. Timeliness of Bid Submission

i. A Bid received after the submission deadline shall not be opened and shall be rejected as a late bid, unless otherwise permitted by the Procurement

Official in accordance with Procurement Rule R-24-103-201-10.

ii. Responsibility for ensuring that an Offeror’s bid is received on time rests with the Offeror. Reasonably foreseeable problems inherent in the delivery of bids are not extraordinary circumstances permitting acceptance of late bids.

C. Bid Pricing

i. Bid pricing must remain firm during the initial term of the Contract.

ii. Pricing must include any fees associated with the delivery of the goods or services, including, but not limited to, shipping and installation.

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iii. See Exhibit B - Pricing Sheet

D. Public Opening of Bids - Virtual

The public bid opening will be held virtually. See the Schedule of Activities in

Section 1 above for additional information. The State will prepare a register of bids, which shall include the name and amount of the bid submitted by each

Offeror.

5. AWARD INFORMATION

A. Bid Evaluation and Award

i. Following determination of acceptability of goods or services, bids shall be evaluated to determine which Offeror offers the lowest cost to the State in accordance with the specifications of this solicitation.

ii. Discussions with bidders (Offerors) are permitted only if there has been a mistake in bids in accordance with Procurement Rule R-24-103-201-08.

iii. In the event an evaluation based on value analysis or other cost formulas will be used, this information must be included in this solicitation.

iv. A contract may not be awarded to an Offeror submitting a higher quality item than that designated in this solicitation unless such Offeror is also the lowest bidder as determined by value analysis or life cycle cost formulas as permitted in section 24-103-202, C.R.S., and Procurement Rule R-24-103-202-

02.

v. The provisions of Section 24-103-904, C.R.S., which require a preference for environmentally preferable products, apply to this solicitation. See Appendix

A for additional information.

vi. The award shall be made to the lowest responsible and responsive bidder

(Offeror) whose bid meets the requirements and criteria set forth in this solicitation.

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B. Basis for Award

Award shall be made to the lowest responsive and responsible bidder offering the lowest Total Net Cost to the State in accordance with C.R.S. § 24-103-202 and

Procurement Rule R-24-103-202-02.

Bids will be evaluated based on the total net cost calculated from Exhibit B -

Pricing Sheet using the following formula:

Total Net Cost = (Estimated Quantity of New Optics x Unit Price) -

(Estimated Quantity of Trade x Unit Buyback Credit)

Bidders must submit both a firm fixed price for the new optics and a firm credit amount for the legacy trade-in units. The bidder providing the lowest Total Net

Cost, who meets all technical specifications and responsiveness requirements will be awarded the contract.

C. Single Bid

If only one bid is received in response to a solicitation, an award may be made to the single bidder (Offeror) if the procurement official finds that the price submitted is fair and reasonable and that other prospective Offerors had reasonable opportunity to respond. Reference Procurement Rule R- 24-103-201-

02(d).

D. Notice of Award

A Notice of Intent to Award will be published on Colorado VSS.