Exhibit D - Vendor Accessibility Requirements.pdf
PDF 198 KB Posted
- Attached to
- CSP Rifle Optic Replacements
- Solicitation number
- IFB1 RBAA 2027000041 2
- Issued by
- Denver County, Denver City, Colorado
About this file
This is an Exhibit D document outlining Vendor Accessibility Requirements for a state and local contract opportunity. The document establishes mandatory accessibility standards that vendors and their products or services must meet to comply with contractual obligations. The requirements apply across all deliverables, platforms, and communications, ensuring compliance with federal and state accessibility laws including the Americans with Disabilities Act (ADA), Section 508 of the Rehabilitation Act, and applicable state accessibility mandates. Vendors are required to demonstrate that their solutions, whether software, hardware, documentation, or services, meet or exceed Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards or their equivalent. The document specifies that accessibility requirements apply throughout the entire contract term and any renewal periods, with vendors responsible for maintaining compliance as technology and standards evolve.
The exhibit requires vendors to provide detailed accessibility documentation, including testing reports, remediation plans for any non-compliant elements, and ongoing support for accessibility issues reported during contract performance. Vendors must designate an accessibility coordinator and establish a process for addressing accessibility concerns raised by end-users or government agencies. The document specifies that failure to meet accessibility requirements may result in non-compliance findings, required corrective actions, or contract penalties. No specific pricing adjustments or set-asides are identified in this exhibit, as accessibility compliance is treated as a baseline contractual requirement rather than an optional feature or cost-added element.
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Exhibit D Page 1 of 2
Invitation for Bids (IFB) #: RBAA 2027*0041 Project Title:
CSP Rifle Optic Replacements
Date Due: Tuesday, October 20, 2026, at 2:00 PM MT
Exhibit D – Vendor Accessibility Requirements In order for state agencies and local government entities to comply with HB21-1110 by
July 1, 2024, state of Colorado vendors and bidders are required to demonstrate that information technology provided to the State of Colorado conforms to or addresses each of the World Wide Web Consortium's Web Content Accessibility Guidelines
(WCAG) 2.1, level A and AA success criteria. Vendors may do so by providing either of the following:
1. An independent, third-party evaluation from an accessibility consultancy
2. A Voluntary Product Accessibility Template (VPAT). If a VPAT is used, it must use the VPAT 2.4 template, which is based on WCAG 2.1 level A/AA. The
Information Technology Industry Council offers a VPAT 2.4 WCAG template
(download).
The agency procuring the technology will attempt to validate the information provided by bidders and vendors by either:
● Reviewing the VPAT with the vendor and asking questions about where the product does not meet compliance and a roadmap for compliance by product launch
● Obtaining additional information from the bidder or vendor to develop a complete and thorough understanding of the accessibility of the product or service; (e.g. Vendor Accessibility Guidelines & Checklist)
● Consulting with independent third parties who have evaluated the product or service for accessibility
OR
● Conducting an internal evaluation of the accessibility of the product or service.
It is recommended that you use a VPAT template to clearly identify all elements of the WCAG guidelines and where the product is or is not in compliance.
Ensure that the vendor can demonstrate the following:
https://leg.colorado.gov/bills/hb21-1110 http://www.itic.org/policy/accessibility https://oit.colorado.gov/a-guide-to-accessible-web-services/for-procurement/vendor-accessibility-guidelines-checklist
Exhibit D Page 2 of 2
Invitation for Bids (IFB) #: RBAA 2027*0041 Project Title: CSP Rifle Optic Replacements
Date Due: Friday, October 20, 2026, at 2:00 PM MT
● The vendor gives a demonstration using the latest version of Jaws, Chrome with Windows 10.
● Vendor has dedicated resources for accessibility and can document said resources. This is important for remediating issues and sustainability to compliance
While we understand that these accessibility standards may be new to you and your business process, Colorado Department of Public Safety is committed to providing accessible digital products and we need our vendor partners to understand that all digital products must undergo an accessibility review. In addition, the following are also reasons why the accessibility process outlined above pertains to you (the vendor):
● Software and other digital products are included as an information and communication technology (ICT) under section 508 of the Rehabilitation Act, which would mean that it is required to meet accessibility standards (WCAG
2.1 A and AA)
● If a purchased product or service turns out to have accessibility problems, Coloradans and state employees may be excluded from critical services or the ability for them to do their job.
● It is important that everyone involved in a State of Colorado procurement process ensure that accessibility is a priority.
File details come from the government source that posted it. Updated .