Exhibit A - Statement of Work.pdf

Exhibit A Page 1 of 5

Invitation for Bids (IFB) #: RBAA 2027-0041 Project Title: CSP Rifle Optic Replacements

Date Due: Tuesday, October 20, 2026 at 2:00 PM MT

EXHIBIT A – STATEMENT OF WORK (SOW)

1. Department Background

1A. The Colorado State Patrol (CSP), a division of the Colorado Department of Public Safety (CDPS), is a statewide law enforcement agency committed to providing safe, secure, and efficient traffic management, law enforcement services, and public safety across the State of Colorado.

1B. The Materials Management Branch oversees logistics, procurement, and equipment lifecycle management to ensure state troopers are equipped with reliable, industry-leading tactical gear.

2. Project Background

2A. To maintain operational readiness and tactical advantage, the CSP is updating its duty rifle optical sights. CSP is transitioning from legacy reflex optics to modern EOTech holographic optics.

2B. This procurement establishes an Invitation for Bid (IFB) to acquire up to, and potentially exceeding, 800 new holographic sight units over an estimated 3 (three) to 5 (five)-year timeframe.

2C. To maximize cost efficiency and offset capital expenditure, CSP requires an integrated one-for-one trade-in buyback program for its legacy Trijicon MRO red dot sights.

3. Location of Work, Resources, Equipment, and Facilities

3A. Primary Delivery Location: Colorado State Patrol – Materials Management Branch 15203 W. 12th Ave. Golden, CO 80401

3B. Shipping & Trade-In Handling: All inbound shipments of new optics and outbound shipments of trade-in optics will occur at the Golden, CO location FOB destination.

3C. Return Logistics: The awarded vendor is responsible for providing all shipping labels and coordinating pre-paid logistics for outbound trade-in optics.

4. Technical Specifications, Requirements, and Tasks

4A. New Optics Specifications (EOTECH EXPS3™ HD): The vendor shall supply new, original manufacturer EOTECH EXPS3™ HD holographic weapon sights meeting the following strict operational, physical, and technical standards:

4A1. General System Requirements: Hoodless, all-aluminum housing constructed for maximum peripheral awareness and structural durability. Made in USA. Red Dot standard;

Exhibit A Page 2 of 5

Project Title: CSP Rifle Optic Replacements

Date Due: Tuesday, October 20, 2026 at 2:00 PM MT

Green Dot option available upon CSP order request. Compatible with Night Vision Gen I– III+ tube generations (4 NV brightness settings). Fast, both-eyes-open engagement optimized for standalone or magnifier use.

4A2. Key Dimensions & Weight: Dimensions (L × W × H): 3.54" × 2.23" × 2.72" (89.9 mm ×

56.6 mm × 50.8 mm). Weight: 11.6 oz (330 g).

4A3. Mounting, Optical & Reticle Specifications: Integrated Quick-Detach (QD) lever mount for standard 1" Weaver or MIL-STD-1913 rail. Centerline height of 1.74" (lower 1/3 co-witness). 1× fixed magnification. 68 MOA speed ring with 1 MOA dot (0-reticle multi-dot/circle pattern).

4A4. Controls, Illumination & Features: Left-side rotary dial for rapid brightness control.

Adaptive auto-brightness control featuring 7 daylight settings, 4 night vision settings, plus auto-brightness modes. Shake-awake sleep mode with selectable intervals (10 min, 1 hr, 12 hr, or disabled). Elevation/Windage click adjustments at 0.5 MOA per click.

4A5. Power & Environmental Performance: Battery Type: 1 × CR123 lithium battery.

Battery Life: ~1,000 continuous hours at daylight setting 4. Depth rating to 33 ft (10 m).

Operating Temperature Range: -40°F to 140°F (-40°C to 60°C). Condition: Brand new in original manufacturer packaging.

4B. Trade-In Optics Specifications & Buyback Mechanics:

4B1. Trade-In Item: Legacy Trijicon MRO Red Dot Reflex Sights (average age ~7 years).

4B2. Ratio: One-for-one trade-in credit applied against each new optic purchased under a PO.

4B3. Included Accessories: Legacy optics will include attached optical mounts.

4B4. Condition Criteria: Optics are provided in good, functional working condition, subject to reasonable field wear.

4C. Verification & Trade-In Inspection Period:

4C1. Vendor Inspection Window: The awarded vendor will have five (5) business days from receipt of trade-in shipments at their designated facility to inspect and verify that the trade-in units are in good working condition.

4C2. Discrepancies: If an optic is determined non-functional within the 5-day window, the vendor must notify CSP in writing with specific findings. Standard operational cosmetic wear shall not be grounds for rejection.

5. Testing, Training, and Support

5A. Upon receipt of each shipment at the Golden, CO facility, CSP will perform acceptance testing on 100% of delivered optics.

5B. Acceptance Protocol:

5B1. Physical & Visual Inspection: Check for exterior damage, proper markings, and hardware integrity.

5B2. Functions Check: Verification of brightness adjustments, reticle illumination, and QD lever functionality.

Exhibit A Page 3 of 5

Project Title: CSP Rifle Optic Replacements

Date Due: Tuesday, October 20, 2026 at 2:00 PM MT

5B3. Live-Fire Zero Test: Live-fire testing on selected samples/units to verify zero stability and optical integrity.

5C. Support: Vendor shall provide standard manufacturer warranty coverage and dedicated customer service support during standard business hours (8:00 AM – 5:00 PM MT, Monday through Friday) for warranty claims or defective returns.

6. Deliverables Schedule & Order Structure

6A. Purchasing Mechanism: Orders will be executed on an annual, fixed-price Purchase Order (PO) basis dependent upon annual budgetary approval.

6B. Initial Year Allocation: Budget approval is secured for an initial baseline order of 250 units upon award.

6C. Subsequent Years: CSP anticipates ordering approximately 250 units annually up to or exceeding 800 total units over the contract term, subject to yearly funding availability.

CSP is not contractually obligated to a fixed annual purchase volume or strict delivery schedule.

6D. Milestone / Deliverable Schedule:

6D1. Year 1 PO: Delivery of ~250 EOTech EXPS3 Optics & Pick-up of ~250 Trade-In MROs

— Anticipated Execution: Upon Contract Award / PO Execution 6D2. Year 2 PO: Delivery of ~250 EOTech EXPS3 Optics & Pick-up of ~250 Trade-In MROs

— Anticipated Execution: Pending FY Budget Approval 6D3. Year 3 PO: Delivery of remaining target balance (~300+ optics) & Pick-up — Anticipated Execution: Pending FY Budget Approval 6D4. Years 4–5 PO (Optional): Supplemental procurement / trade-ins as needed — Anticipated Execution: Contingent on agency needs & budget

7. Performance Period

7A. The effective performance period for this award shall be a minimum of three (3) years, with options to extend annually up to a maximum of five (5) years, allowing CSP flexibility to complete all planned lifecycle phases based on annual budget allocations.

8. Payment Terms and Schedule

8A. Invoicing: Payments will be rendered per completed Purchase Order following successful receipt, testing, and acceptance sign-off by CSP.

8B. Net Pricing: Invoicing will correspond directly with Exhibit B – Pricing Sheet. Net billing for each order will reflect the total purchase cost of new optics minus the combined total value of trade-in credits granted.

Exhibit A Page 4 of 5

Project Title: CSP Rifle Optic Replacements

Date Due: Tuesday, October 20, 2026 at 2:00 PM MT

8C. Pricing shall remain firm for the first 12 months after the award. All price increases afterward shall not exceed 5% and shall be agreed upon in writing by Colorado State Patrol.

8D. Terms: Standard State of Colorado payment terms (Net 45) upon formal acceptance of deliverables.

9. Miscellaneous / Special Requirements

9A. Serial Number Tracking: Vendor must log and provide serial numbers for all new optics delivered under each PO. CSP and the vendor will sign a physical receipt/manifest of trade-in serial numbers upon handover at the Golden, CO location.

9B. Shipping Responsibility: Vendor bears all shipping, handling, and freight costs for inbound standard deliveries and outbound pre-paid trade-in return shipments.

10. Project and Deliverables Acceptance

10A. Deliverables will be accepted by CSP after passing physical inspection, functional check, and live-fire zero evaluation. CSP will notify the vendor of acceptance or rejection within ten (10) business days of physical receipt. Rejections due to functional defects must be replaced by the vendor within ten (10) business days at no additional cost to

CSP.

11. Basis for Award 11A. Award shall be made to the lowest responsive and responsible bidder offering the lowest Total Net Cost to the State in accordance with C.R.S. § 24-103-202 and Procurement Rule R-24-103-202-02.

11A1. Bids will be evaluated based on the total net cost calculated from Exhibit B - Pricing Sheet using the following formula:

Total Net Cost = (Estimated Quantity of New Optics x Unit Price) - (Estimated Quantity of Trade x Unit Buyback Credit)

11A2. Bidders must submit both a firm fixed price for the new optics and a firm credit amount for the legacy trade-in units. The bidder providing the lowest Total Net Cost, who meets all technical specifications and responsiveness requirements will be awarded the contract.

12. Acronyms

Acronym Definition CDPS Colorado Department of Public Safety CSP Colorado State Patrol IFB Invitation for Bid

Exhibit A Page 5 of 5

Project Title: CSP Rifle Optic Replacements

Date Due: Tuesday, October 20, 2026 at 2:00 PM MT

MOA Minute of Angle MRO Miniature Rifle Optic (Trijicon) NV Night Vision PO Purchase Order QD Quick Detach SOW Statement of Work