IFB D26 172 Additional Offer Pages Addendum A.pdf
PDF 77 KB Posted
- Solicitation number
- B27000423
- Issued by
- Hawaii
About this file
This is an Addendum A Offer Page document for IFB D26-172, a statewide furniture procurement solicitation for the Hawaii State Department of Education (HIDOE) and Hawaii State Public Library Systems (HSPLS). The solicitation requests bids for furnish-and-deliver school and library furniture across four geographic regions (Oahu, Hawaii, Maui/Molokai/Lanai, and Kauai), with estimated quantities ranging from one unit to 2,400 units depending on the item and size across eight furniture groups totaling over 51 distinct item categories. Bidders may respond to any or all regions. Pre-qualification requests are due September 24, 2026, with bids due October 22, 2026 at 4:30 p.m. Hawaii Standard Time. The contract term includes a minimum ten-year manufacturer warranty from acceptance date, with fabrics and upholstery warranting five years minimum. The contractor must provide on-site warranty repairs during the initial two years and coordinate manufacturer warranty repairs for years three through ten.
Offerors must meet specific eligibility requirements including being an authorized distributor or reseller with a minimum of five years' prior experience as a general furniture distributor or reseller in Hawaii, supported by manufacturer documentation. A physical operational presence in Hawaii is mandatory; online-only distribution is not acceptable. Offerors must maintain an office on Oahu with direct telephone access and designate at least one employee-based point of contact in Hawaii available during regular business hours (7:45 a.m. to 4:30 p.m. HST, Monday through Friday). All furniture must be new, of superior quality, and free from defects, with products holding GREENGUARD, Scientific Certification Systems (SCS) Indoor Advantage Gold, or MAS Certified Green certification and complying with ANSI/BIFMA testing standards. All bid prices are inclusive of state and local taxes and must be submitted electronically through the Hawaii eProcurement System (HIePRO). The contractor must affix non-erasable decals to each furniture piece and conduct mandatory criminal background checks on all employees and subcontractors working with students.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB D26 172 Solicitation.pdf | ||
| IFB D26 172 Legal Notice.pdf | ||
| IFB D26 172 Additional Offer Pages.pdf | ||
| IFB D26 172 Addendum A.pdf |
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Text version
FURNISH AND DELIVER SCHOOL AND LIBRARY FURNITURE FOR THE HAWAII STATE DEPARTMENT
OF EDUCATION AND THE HAWAII STATE PUBLIC LIBRARY SYSTEMS (HSPLS), STATEWIDE
IFB D26-172
OFFER PAGE
IFB D26-172 OF-1
OFFER PAGE OF-1
Exact Legal Name of Offeror, including “dba” or “division” of a corporation (furnish the exact legal name of the entity under which an awarded contract, if any, will be executed):
Address:
Principal Place of Business (may not be a P.O. Box):
Mailing Address (only if different):
Payment Address (only if different)
Offeror’s Primary Contact Person:
Name Title
Telephone Number Fax Number
Email Address
Federal Tax Identification Number:
State of Hawaii General Excise Tax License Number:
Type of Business Entity (check one):
Sole Proprietor Partnership Corporation Joint Venture Limited Liability Company Other
Names of all Offeror’s parent, affiliate and subsidiary organizations:
Offeror is either:
A Hawaii business incorporated or organized under the laws of the State of Hawaii; OR
A Compliant Non-Hawaii business incorporated or organized under the laws of the State of on (date) _____________, and, if applicable, registered with the State of Hawaii Department of Commerce and Consumer Affairs Business Registration Division to do business in the State of Hawaii.
The undersigned has carefully read and understands the terms and conditions specified herein and hereby submits the following offer to provide the goods and/or perform the work specified herein, all in accordance with the true intent and meaning thereof, and further that the Offeror shall comply with all terms, conditions and requirements of the solicitation. The undersigned further understands and agrees that by submitting this offer, 1) the undersigned is declaring the undersigned’s offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) the undersigned is certifying that the price(s) submitted was (were) independently arrived at without collusion.
Authorized (Original in ink) Signature Name (printed)
Title Date
Offeror:
10 of 12 IFB D26-172 Addendum A
REVISED EXHIBIT A
OFFEROR INFORMATION
Offeror shall provide the Exhibit A, including attachments if applicable, within three (3) working days from STATE’s request.
A. Authorized Distributor or Reseller At the time of bidding and throughout the contract period, Offeror shall be an authorized distributor or reseller of school and library furniture products being offered. As evidence of this status, Offeror may be requested to provide written documentation from the manufacturer verifying the current authorization..
Official Documentation Attached Yes
B. Office Location Offeror shall have an office on the island of Oahu from where business is conducted and from where the company is accessible to telephone calls for complaints or requests that need immediate attention. An answering service is not acceptable.
Address 1
Address 2
C. Personnel Offeror shall designate at least one (1) employee as the point of contact (POC) for this Contract. This individual shall be based in the State of Hawaii and available during regular business hours, 7:45 a.m. to 4:30 p.m. HST, Monday through Friday excluding holidays, and shall be capable of answering questions, resolving problems, and providing sales, ordering, and follow-up assistance.
POC Based in the State of Hawaii Yes
POC Name
POC Telephone Number
POC Cell Number
POC Fax Number
POC Email Address
Offeror:
11 of 12 IFB D26-172 Addendum A
D. Experience Offeror shall have at least five (5) years of experience as a general furniture distributor or reseller in the State of Hawaii. Online-only distributor or reseller is not acceptable. This experience must demonstrate the Offeror’s capability to deliver turn-key services, including delivery, assembly, installation, ongoing warranty service, and product support throughout the contract and warranty periods. The Offeror must maintain a physical operational presence in the State of Hawaii capable of performing these full-service functions;
online-only distribution or reselling experience is not satisfying this requirement.
Number of Years’ Experience Years
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