IFB D26 172 Addendum A.pdf

IFB D26-172 1 of 12 Addendum A

HAWAII STATE DEPARTMENT OF EDUCATION

PROCUREMENT AND CONTRACTS BRANCH

October 5, 2026

ADDENDUM A

TO

INVITATION FOR BIDS

IFB D26-172

TO

FURNISH AND DELIVER SCHOOL AND LIBRARY FURNITURE

FOR

THE HAWAII STATE DEPARTMENT OF EDUCATION AND

THE HAWAII STATE PUBLIC LIBRARY SYSTEMS (HSPLS), STATEWIDE

The following changes are hereby provided and incorporated into IFB D26-172:

Part 1: CHANGES TO THE IFB

Specifications:

The Alternate Worksurface Material provision in Item Numbers 7 through 9 in S-13 through S-19 are deleted. Item Numbers 7 through 9 in S-13 through S-19, are hereby deleted in its entirety and replaced with the attached.

Special Conditions:

Offeror Information, 7. Offeror Qualifications in SC-2 are hereby deleted in its entirety and replaced with the attached to address the revision of subsection A. Authorized Distributor or Reseller, and the addition of subsection D. Experience.

Exhibit A:

Offeror Information EX A-1 is hereby deleted in its entirety and replaced with the attached to address the revision of subsection A. Authorized Distributor or Reseller, and the addition of subsection D. Experience.

Additional Offer Pages:

The revised Additional Offer Pages is posted on HIePRO and labelled as follows:

IFB D26-172 Additional Offer Pages Addendum A.pdf

Part 2: PRE-QUALIFICATION OF ACCEPTABLE PRODUCTS:

The Results of Approved Pre-Qualification of Acceptable Products are attached.

ITEM NUMBER 7: SINGLE-STUDENT DESK

(Pre-Approved Products: Alumni Honor Roll Series, Scholar Craft 2200 Series, Virco 785 Series)

Item Number Worksurface Material Adjustable Height

(Minimum range) Book box

7a Plywood with Laminate 24 inches to 29 inches No Book box

7b Plywood with Laminate 24 inches to 29 inches With Book box

7c Hard Plastic 24 inches to 29 inches No Book box

7d Hard Plastic 24 inches to 29 inches With Book box

To bid on this (Item Number 7) series, the manufacturer’s product shall be available in all listed materials and configurations.

Plywood with High Pressure Laminate (HPL) Plywood worksurface shall be constructed of a minimum 5/8-inch furniture grade plywood core with a HPL top.

Plywood Edges (Radiused Edge or Edge Banding) Edges shall either be a routed and/or radiused edge with a lacquer and/or varnish finish or have rounded T-Mold edging.

Radiused Edge Edges shall be routed to a radiused edge then coated with a lacquer and/or varnish to fill-in and seal any gaps and provide a smooth, durable, and water-resistant finish.

T-Mold Edging T-Mold edging will be allowed as an alternative provided that the T-Mold edge is rounded (radiused edge) and does not leave the worksurface with any sharp edges. The T-Mold edge shall not be prone to pull-out. A minimum of six (6) T-Mold edge colors shall be provided as part of the standard color selection.

HPL Worksurface Colors Shall include a minimum of ten (10) colors and/or patterns and shall include Asian Sand, Fusion Maple, Medium Oak, Grey Nebula, Grey Glace, Wild Cherry, and Walnut, or approved equivalent.

Hard Plastic Worksurface Hard plastic top shall be constructed with a minimum 5/8-inch thickness.

Hard plastic worksurfaces shall be made with wood flour, pigments and resin, molded under heat and pressure (molded thermoset). Examples of acceptable hard plastic worksurfaces are Melsur, Martest, FRW, or similar upon approval.

Hard plastic shall be crack and chip-resistant and shall be covered by the manufacturer’s minimum ten (10)-year warranty.

REVISED SPECIFICATIONS

Addendum A 3 of 12

Hard Plastic Worksurface Edge Hard plastic worksurface shall be molded with radiused edges that do not leave any sharp corners or edges.

Hard Plastic Worksurface Colors Hard plastic worksurface shall include a minimum of four (4) colors and/or patterns and shall include Fusion Maple, Medium Oak, Grey Nebula or Grey Glace, and Walnut, or approved equivalent.

Pencil Grooves Pencil grooves are not required. However, manufacturers shall state whether pencil grooves are included with the worksurface.

Book box (if applicable) The dimensions of the book box shall be a minimum of 16 inches deep by 20 inches wide by 4 inches high and shall be constructed of a molded plastic, open front, with rounded reinforcing ribs on the front edge.

A metal book box may be offered as a no cost alternative in addition to the poly and/or plastic book box, if it is similarly sized and offers the minimum number of colors required in these specifications.

Book boxes shall be securely attached to the worksurface and frame by a 1-inch square book box support tube using screws.

Book box Colors A minimum of eight (8) distinct colors shall be offered at no additional cost.

Frame Frames shall have heavy-duty, all-steel understructure. All major supports (attachment channels, cross brace, leg assemblies, and lower brace) shall be constructed of steel, 18-gauge minimum.

Leg Shape and Design Each table leg shall have a steel support brace. The leg design shall be of the four (4)-post type with two (2)-sets of U-shaped lower brace welded to the legs. Leg assemblies and frame shall be formed from two (2) continuous steel tubing and shall run along the width of the desk to support the worksurface and/or book box, if applicable.

Legs shall be adjustable in height with a positive locking device. The height range of adjustability shall include heights from 24 inches to 29 inches (when measured from the floor to the top of table surface) with a minimum of 1-inch increments. Table heights may go lower than 24 inches and/or higher than 29 inches, but it shall include the range between 24 inches to 29 inches.

Frame and Leg Colors Frame and Leg Colors shall include a minimum of two (2) standard color options, which shall include both a silver or platinum color and a charcoal or black color or approved equal.

Note: Chrome shall not be accepted as a color option. It may only be used in the inner leg sleeve insert assembly provided that the item calls for adjustable legs.

Glides Glides shall be 1 inch minimum; glide assembly shall be polished metal with a nylon-base swivel type with adjustable height capacity.

If the item normally calls for casters, glides shall also be available as a no-cost option.

ITEM NUMBER 8: CANTILEVERED LEG STUDENT DESK

(Pre-Approved Products: Alumni Honor Roll Series, Scholar Craft 3500 Series, Virco Zuma Series, Virco Sigma Series)

Item Number Worksurface Material Adjustable Work Surface

(Minimum range) Fixed Height Book box

8a Plywood with Laminate 18 inches by 24 inches 25 inches No Book box

8b Plywood with Laminate 18 inches by 24 inches 27 inches No Book box

8c Plywood with Laminate 18 inches by 24 inches 29 inches No Book box

8d Hard Plastic 18 inches by 24 inches 25 inches No Book box

8e Hard Plastic 18 inches by 24 inches 27 inches No Book box

8f Hard Plastic 18 inches by 24 inches 29 inches No Book box

To bid on this (Item Number 8) series, the manufacturer’s product shall be available in all listed materials and configurations.

Plywood Worksurface Plywood worksurface shall be constructed of a minimum 5/8-inch furniture grade plywood core with an HPL top.

Plywood Edges (Radiused Edge or Edge Banding) Edges shall either be a routed and/or radiused edge with a lacquer and/or varnish finish or have rounded T-Mold edging.

Radiused Edge Edges shall be routed to a radiused edge then coated with a lacquer and/or varnish to fill-in and seal any gaps and provide a smooth, durable, and water-resistant finish.

T-Mold Edging T-Mold edging will be allowed as an alternative provided that the T-Mold edge is rounded (radiused edge) and does not leave the worksurface with any sharp edges. The T-Mold edge shall not be prone to pull-out. A minimum of six (6) T-Mold edge colors shall be provided as part of the standard color selection.

HPL Worksurface Colors The HPL shall include a minimum of ten (10) colors and/or patterns and shall include Asian Sand, Fusion Maple, Medium Oak, Grey Nebula, Grey Glace, Wild Cherry, and Walnut or approved equivalent.

Hard Plastic Worksurface Hard plastic worksurface shall be constructed with a minimum 5/8-inch thickness.

Hard plastic worksurfaces shall be made with wood flour, pigments and resin, molded under heat and pressure (molded thermoset). Examples of acceptable hard plastic worksurfaces are Melsur, Martest, FRW, or similar upon approval.

Hard plastic shall be crack and chip-resistant and shall be covered by the manufacturer’s minimum ten (10)-year warranty.

Hard Plastic Worksurface Edges

Hard plastic worksurface shall be molded with radiused edges that do not leave any sharp corners or edges.

Hard Plastic Worksurface Colors

Hard plastic worksurface shall include a minimum of four (4) colors and/or patterns and shall include Fusion Maple, Medium Oak, Grey Nebula or Grey Glace, and Walnut or approved equivalent.

Pencil Grooves Pencil grooves are not required. However, manufacturers shall state whether pencil grooves are included with the worksurface.

Frame The frame shall have heavy-duty, all-steel understructure.

All major supports (attachment channels, cross brace, leg assemblies, and lower brace) shall be constructed of steel, 18-gauge minimum.

Leg Shape and Design The leg design shall be of a cantilever type (Z or C) shaped leg. Leg assemblies and frame shall be formed from two (2) continuous steel tubing with welded cross bracing.

If legs are of a fixed height, the manufacturer shall provide units for all the heights listed in the specifications (25 inches, 27 inches, and 29 inches).

If legs are adjustable in height, the same model may be used to satisfy the various height requirements, provided that the range of adjustability includes all the heights listed in the specifications (25 inches, 27 inches, and 29 inches).

Frame and Leg Colors Frame and Leg Colors shall include a minimum of two (2) standard color options, which shall include both a silver or platinum color and a charcoal or black color or approved equal.

Note: Chrome shall not be accepted as a color option. It may only be used in the inner leg sleeve insert assembly provided that the item calls for adjustable legs.

Glides Glides shall be heel and toe type to prevent desk from rocking. Secure nylon and/or Zylar rear heel glides with countersunk screws. Front toe glides shall be nylon and/or Zylar with screw and insert into steel tube legs, with threaded adjustable height capability.

ITEM NUMBER 9: SINGLE-STUDENT DESK

(Pre-Approved Products: Alumni Honor Roll Series, Learniture LNT Series, Scholar Craft 7800 and/or 7900 Series, Virco 871 Series,)

Item Number Worksurface Material Adjustable Work Surface

(Minimum range) Adjustable Height (Minimum range) Book box

9a Plywood with Laminate 18 inches by 24 inches 24 inches to 29 inches No Book box

9b Plywood with Laminate 18 inches by 24 inches 24 inches to 29 inches With Book box

9c Hard Plastic 18 inches by 24 inches 24 inches to 29 inches No Book box

9d Hard Plastic 18 inches by 24 inches 24 inches to 29 inches With Book box

To bid on this (Item Number 9) series, the manufacturer’s product shall be available in all listed materials and configurations.

Plywood Worksurface Plywood worksurface shall be constructed of a minimum 5/8-inch furniture grade plywood core with an HPL top.

Plywood Edges (Radiused Edge or Edge Banding) Edges shall either be a routed and/or radiused edge with a lacquer and/or varnish finish or have rounded T-Mold edging.

Radiused Edge Edges shall be routed to a radiused edge then coated with a lacquer and/or varnish to fill-in and seal any gaps and provide a smooth, durable, and water-resistant finish.

T-Mold Edging T-Mold edging will be allowed as an alternative provided that the T-Mold edge is rounded (radiused edge) and does not leave the worksurface with any sharp edges. The T-Mold edge shall not be prone to pull-out. A minimum of six (6) T-Mold edge colors shall be provided as part of the standard color selection.

Worksurface HPL Colors Worksurface HPL Colors shall include a minimum of ten (10) colors and/or patterns and shall include Asian Sand, Fusion Maple, Medium Oak, Grey Nebula, Grey Glace, Wild Cherry, and Walnut or approved equivalent.

Hard Plastic Worksurface Hard plastic worksurface shall be constructed with a minimum 5/8-inch thickness.

Hard plastic worksurface shall be made with wood flour, pigments and resin, molded under heat and pressure (molded thermoset). Examples of acceptable hard plastic worksurfaces are Melsur, Martest, FRW, or similar upon approval.

Hard plastic shall be crack and chip-resistant and shall be covered by the manufacturer’s minimum ten (10)-year warranty.

Hard Plastic Worksurface Edges Hard plastic worksurface shall be molded with radiused edges that do not leave any sharp corners or edges.

Hard Plastic Worksurface Colors Hard plastic worksurface colors shall include a minimum of four (4) colors and/or patterns and shall include Fusion Maple, Medium Oak, Grey Nebula or Grey Glace, and Walnut, or approved equivalent.

Pencil Grooves Pencil grooves are not required. However, manufacturers shall state whether pencil grooves are included with the worksurface.

Book box (if applicable) The dimensions of the Book box shall be a minimum of 16 inches deep by 20 inches wide by 4 inches high and shall be constructed of an open-front molded plastic, with rounded reinforcing ribs on the front edge.

A metal Book box may be offered as an alternative to the poly and/or plastic Book box, if it is similarly sized and offers the minimum number of colors required in these specifications.

Book boxes shall be securely attached to the worksurface and frame by a 1-inch square Book box support tube using screws.

Book box Colors A minimum of eight (8) distinct colors shall be offered at no additional cost.

Frame The frame shall have heavy-duty, all-steel understructure.

All major supports (attachment channels, cross brace, leg assemblies, and lower brace) shall be constructed of steel, 18-gauge minimum.

Leg Shape and Design The leg design shall be a cantilevered T-shaped pedestal leg.

Legs shall be adjustable in height with a positive locking device. The height range of adjustability shall include heights from 24 inches to 29 inches (when measured from the floor to the top of table surface) with a minimum of 1-inch increments. Table heights may go lower than 24 inches and/or higher than 29 inches, but it shall include the range between 24 inches to 29 inches.

The upper pedestal leg assembly shall consist of one (1) vertical steel leg (one on each side of the desk) welded to the attaching channels of the tabletop; vertical legs shall be joined by a 1-1/8-inch diameter cross brace, 18-gauge minimum. Vertical legs shall be bolted to each pedestal mounting bracket by a minimum of two (2) bolts and nuts to provide a unitized construction.

The lower pedestal leg assembly shall consist of one (1) vertical leg, 18-gauge minimum, welded to the long horizontal leg supports.

Vertical legs shall fit properly and smoothly into the upper vertical legs of the upper pedestal leg assembly.

Frame and Leg Colors Frame and Leg Colors shall include a minimum of two (2) standard color options which shall include both a silver or platinum color and a charcoal or black color or approved equal.

Note: Chrome shall not be accepted as a color option. It may only be used in the inner leg sleeve assembly if the item calls for adjustable height legs.

Glides Glides shall be 1 inch minimum; glide assembly shall be polished metal with a nylon-base swivel type with adjustable height capacity.

If the item normally calls for casters, glides shall also be available as a no-cost option.

Addendum A 9 of 10

REVISED SPECIAL CONDITIONS

7. Offeror Qualifications

In addition to meeting legal and any other requirements of this solicitation, Offeror must meet these qualifications to be considered for award.

A. Authorized Distributor or Reseller At the time of bidding and throughout the contract period, Offeror shall be an authorized distributor or reseller of school and library furniture products being offered. As evidence of this status, Offeror may be requested to provide written documentation from the manufacturer verifying the current authorization.

B. Office Location Offeror shall have an office on the island of Oahu from where business is conducted and from where the company is accessible to telephone calls for complaints or requests that need immediate attention. An answering service is not acceptable.

C. Personnel Offeror shall designate at least one (1) employee as the point of contact (POC) for this Contract. This individual shall be based in the State of Hawaii and available during regular business hours, 7:45 a.m. to 4:30 p.m. HST, Monday through Friday excluding holidays, and shall be capable of answering questions, resolving problems, and providing sales, ordering, and follow-up assistance.

D. Experience Offeror shall have at least five (5) years of experience as a general furniture distributor or reseller in the State of Hawaii. Online-only distributor or reseller is not acceptable. This experience must demonstrate the Offeror’s capability to deliver turn-key services, including delivery, assembly, installation, ongoing warranty service, and product support throughout the contract and warranty periods. The Offeror must maintain a physical operational presence in the State of Hawaii capable of performing these full-service functions;

online-only distribution or reselling experience is not satisfying this requirement.

Failure on the Offeror's part to meet these requirements may result in rejection of bid. These requirements must remain in effect during the entire contract period. Failure to maintain these requirements may result in cancellation of award.

Offeror:

10 of 12 IFB D26-172 Addendum A

REVISED EXHIBIT A

OFFEROR INFORMATION

Offeror shall provide the Exhibit A, including attachments if applicable, within three (3) working days from STATE’s request.

A. Authorized Distributor or Reseller At the time of bidding and throughout the contract period, Offeror shall be an authorized distributor or reseller of school and library furniture products being offered. As evidence of this status, Offeror may be requested to provide written documentation from the manufacturer verifying the current authorization..

Official Documentation Attached Yes

B. Office Location Offeror shall have an office on the island of Oahu from where business is conducted and from where the company is accessible to telephone calls for complaints or requests that need immediate attention. An answering service is not acceptable.

Address 1

Address 2

C. Personnel Offeror shall designate at least one (1) employee as the point of contact (POC) for this Contract. This individual shall be based in the State of Hawaii and available during regular business hours, 7:45 a.m. to 4:30 p.m. HST, Monday through Friday excluding holidays, and shall be capable of answering questions, resolving problems, and providing sales, ordering, and follow-up assistance.

POC Based in the State of Hawaii Yes

POC Name

POC Telephone Number

POC Cell Number

POC Fax Number

POC Email Address

Offeror:

11 of 12 IFB D26-172 Addendum A

D. Experience Offeror shall have at least five (5) years of experience as a general furniture distributor or reseller in the State of Hawaii. Online-only distributor or reseller is not acceptable. This experience must demonstrate the Offeror’s capability to deliver turn-key services, including delivery, assembly, installation, ongoing warranty service, and product support throughout the contract and warranty periods. The Offeror must maintain a physical operational presence in the State of Hawaii capable of performing these full-service functions;

online-only distribution or reselling experience is not satisfying this requirement.

Number of Years’ Experience Years

Results of Approved Pre-Qualification of Acceptable Products

Item Number

Description Manufacturer's or Brand Name Model Series or Product Number Ap pr ov ed

R ej ec te d Comments

Smith System Flavors Series, Numbers Series X Frame and Leg Color Requirements did not meet requirement

Demco Tidal Seating Series X Frame and Leg Color Requirements did not meet requirement

Smith System Flavors Series, Numbers Series X Frame and Leg Color Requirements did not meet requirement

Demco Tidal Seating Series X Glides (Cantilevered), Frame and Leg Color Requirements did not meet requirement

Smith System Flavors Series, Numbers Series X Pneumatic Adjustable Seat Height did not meet requirement.

Demco Tidal Seating Series X Pneumatic Adjustable Seat Height did not meet requirement.

Smith System Flavors Series, Numbers Series X Pneumatic Adjustable Seat Height did not meet requirement.

Demco Mobile Tidal Chairs and Stools Series X Pneumatic Adjustable Seat Height did not meet did not meet requirement.

Smith System Silhouette Series X Hard Plastic Worksurface Colors did not meet requirement

Demco Kalos Desk Series X Edging Material, T-Mold Edging, Leg Shape and Desgn did not meet requirement

Smith System Silhouette Series X Hard Plastic Worksurface Colors did not meet requirement

Demco Kalos Desk Series X Edging Material, T-Mold Edging, Leg Shape and Desgn did not meet requirement

10 Single-Student Desk Demco Kalos Desk Series X Edging Material, T-Mold Edging, Leg Shape and Desgn did not meet requirement

11 Double-Student Desk Demco Kalos Desk Series X Edging Material, T-Mold Edging, Leg and Fram Design did not meet requirement

12 Double-Student Desk Demco Kalos Desk Series X Edging Material, T-Mold Edging, Leg and Fram Design did not meet requirement

Smith System System Activity Table Series, Planner Activity Table Series

X Leg Construction and Standard HPL Colors did not meet requirement

Demco Kalos Tables Series X Edging Material and Edging Strucure did not meet requirement

35 Wood Study Carrel Smith System Elemental Half Round Activity Table, Flowform Learn Lounge Screen

X General Construction, Legs did not meet requirement

36 Mobile Book Cart Demco LibraryQuiet Series X Dimensions did not meet requirement

42 Mobile Teach Desk Demco Teacher Desk Series X Design and edging Material, Edging Strucrure did not meet requirement

Mobile Student Swivel Seatback Lab Stool

7 Single-Student Desk

15 Activity Tables

9 Single-Student Desk

Student Chair

Cantilevered Leg Student Chair

Mobile Student Swivel Task Chair

Addendum A 12 of 12