IFB_C5612597-D.pdf

California Department of Corrections and Rehabilitation

Division of Administrative Services Office of Business Services Contracts Management Branch

INVITATION

FOR BID

Updated:August 2024

IFB Page 1 of 84

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

CONTRACTS MANAGEMENT BRANCH

1/28/2025

INVITATION FOR BID (IFB)

NOTICE TO PROSPECTIVE BIDDERS

Prevention Program For Criminal Justice-Involved Women and Gender Diverse People

BID NUMBER C5612597-D

RETURN BID TO: CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov Please see Bid Submittal instructions for CDCR’s new electronic bid submittal process.

You are invited to review and respond to this IFB C5612597-D, titled Prevention Program For Criminal Justice-Involved Women and Gender Diverse People Service Contract, located at Central California Women’s Facility (CCWF) and California Institution for Women (CIW). In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

As required by Government Code 14838, the California Department of Corrections and Rehabilitation (CDCR) is required to meet the State’s twenty-five percent (25%) Small Business (SB) participation requirement. Certified SBs and micro-businesses (MB) are encouraged to submit bids. See Small Business Preference Program Section, in this IFB for requirements.

The designated contact person for this IFB is:

Contract Analyst: Austin Black California Department of Corrections and Rehabilitation Email address: austin.black@cdcr.ca.gov Phone: (279) 210-3446

Please note that no verbal information given will be binding upon CDCR unless such information is issued in writing as an official addendum.

Technical questions regarding this solicitation will be addressed in writing and accordance with the Questions and Answers portion of this IFB. See Letters of Inquiry Section for more details.

Sincerely, Austin Black

Austin Black Contract Analyst

IFB Page 2 of 84

BID PACKAGE OVERVIEW ...................................................................................................................- 4

PROJECTED TIMETABLE .................................................................................................................... - 6 -

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS ............................................................ - 6 -

PROHIBITION ON TAX DELINQUENTS ............................................................................................... - 6 -

BIDDER RESPONSIBILITIES & THE BID PACKAGE ............................................................................... - 6 -

BID SUBMITTAL ................................................................................................................................. - 7 -

LETTERS OF INQUIRY ........................................................................................................................ - 8 -

PUBLIC BID OPENING ........................................................................................................................ - 9 -

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS .......................................................................... - 9 -

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE ......................................................... - 9 -

BASIS FOR AWARD .......................................................................................................................... - 10 -

PROTEST AWARD ............................................................................................................................ - 10 -

AGREEMENT EXECUTION ................................................................................................................ - 10 -

EXTENSION OF TERM ...................................................................................................................... - 11 -

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM ..................................................... - 11 -

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE ..................................................... - 11 -

SMALL BUSINESS PREFERENCE PROGRAM ..................................................................................... - 12 -

NON-SMALL BUSINESS PREFERENCE REQUEST .............................................................................. - 13 -

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS PREFERENCE .......................... - 13 -

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS: SMALL/MICRO BUSINESS

AND DVBES ..................................................................................................................................... - 13 -

BIDDER PROVIDING FACILITY(IES) .................................................................................................. - 14 -

Table of Contents

IFB Page 3 of 84

BID PACKAGE OVERVIEW

This IFB package contains the following documents (except as otherwise indicated).

Please note that you must comply with the requirements contained in all documents.

Bid Submittal Checklist

Bidder Acknowledgment/Certification (OBS 300)

Sample Standard Agreement (STD 213)

Scope of Work (Exhibit A)

Budget Details and Payment Provisions (Exhibit B)

Central California Women’s Facility (CCWF) Rate Sheet (Exhibit B-1)

California Institution for Women (CIW) Rate Sheet (Exhibit B-1.1)

Rate Sheet Summary (Exhibit B-2)

General Terms and Conditions (Exhibit C)

This document is incorporated in this bid package by reference only and is available on the Internet at Standard Contract Language for Non-IT Services - GTC 04/2017.

Special Terms and Conditions (Exhibit D)

CDCR 2301 PREA Policy Information for Volunteers and Contractors (Exhibit E)

Contractor’s References

Standard Contractor Certification Clauses (CCC)

Payee Data Record (STD 204)

Payee Data Record Supplement (STD 205)

Supplement Vendor Payee Data Record

Darfur Contracting Act (OBS 1500)

Iran Contracting Act (OBS 1502)

California Civil Rights Laws Certification (OBS 1510)

GenAI Reporting and Factsheet (STD 1000)

Sample Certificate of Insurance

Bidder Declaration (GSPD-05-105)

Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

IFB Page 4 of 84

DVBE Declarations (DGS PD 843)

DVBE Bid Incentive Request and Acknowledgement (OBS 554)

IFB Page 5 of 84

Invitation for Bid Contract Bid Number C5612597-D

PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders January 28, 2025 Letters of Inquiry Submission Date February 10, 2025 Submission of Bid March 4, 2025 by 11:00 AM Public Bid Opening March 6, 2025 at 2:00 PM Anticipated Date for Commencement of Services

July 1, 2025

Term End Date of Agreement June 30, 2028

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified below and/or in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Rate Sheet (Exhibit B-1) Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

IFB Page 6 of 84

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the Agreement documents resulting from this bid are prepared.

All required documents listed in the Bid Submittal Checklist must be included within the bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, a signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed through DocuSign by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

BID SUBMITTAL

Bids must be submitted electronically, with all necessary bid submission documents in a clear, legible Portable Document Format (PDF), the documents are fully responsive and lack any deficiency, to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov no later than the time and date specified in the Projected Timetable. Any bid received in any other manner will NOT be considered. Bid submission time will be recorded using the electronic time stamp associated with receipt of the email submission. CDCR will provide an automated email response confirming receipt of each submission received showing the date and time the submission was received. If a confirmation receipt is not received, please contact CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov to confirm your bid was received. Confirmation receipt is not a representation by CDCR that the submitted bid is responsive and complete.

Any electronic bid received after the Submission of Bid date and time specified in the Projected Timetable will NOT be considered. Bidders are ultimately responsible for ensuring timely receipt of their bid. It is recommended that Bidders submit bids at least one (1) hour in advance of the bid submission deadline to allow for confirmation of bid submission.

Bid submissions with attached PDF documents in excess of forty (40) Megabytes in size risk being undeliverable. The State’s mail server may automatically reject excessively large emails. Bidder may submit multiple emails if file size exceeds forty (40) Megabytes. Multiple emails should be identified as follows: 1 of 3, 2 of 3, 3 of 3, etc. Links to files stored on the internet (e.g., Google Drive, Dropbox) in lieu of attachments are not acceptable, and any documents stored at such links will not be reviewed.

The subject line of the electronic bid must be titled:

BID FOR C5612597-D- Prevention Program for Criminal Justice-Involved Women and Gender Diverse People.

Bids that are not properly marked may be disregarded. Please see example below for further assistance.

The body of the email of the electronic bid must only contain the following:

IFB Page 7 of 84

DO NOT OPEN

BID NUMBER: C5612597-D

ATTENTION: Austin Black

COMPANY NAME:

(See Sample Below)

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear one of the following DocuSign, or Adobe Acrobat Sign signature, or a scanned document of an original ink signature. An unsigned bid may be rejected.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered. A bid may be withdrawn from consideration by submitting a written withdrawal request to CDCR via email to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov, signed by the bidder or an authorized agent. Bids will not be opened until the Public Bid Open date and time. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any letters of inquiry must be submitted by email to allow CDCR time to research and prepare a response.

Submit your letter of inquiry by the date specified in the Projected Timetable Section of this IFB directly to Austin Black, Contracts Management Branch, by E-mail: austin.black@cdcr.ca.gov.

Inquiries received after this date will only be addressed at CDCR’s discretion.

IFB Page 8 of 84

PUBLIC BID OPENING

All bids received by the due date and time will be opened and read at a virtual public bid opening. Bids will be opened publicly over conference-call utilizing the call-in number below. The time of the public bid opening will be as outlined in the Projected Timetable.

Call-In Number: 1-916-701-9994 Passcode: 340347063#

At the time of the public bid opening, the dollar amount of each bid, claimed preference, and the name of each company bidding shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

Final results may change as a result of formal bid evaluation.

Bid opening will be audio only with no opportunity for questions and answers.

Bid Results can also be requested by contacting the contract analyst listed in this solicitation following the public bid opening.

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor .

Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder / Offeror / Contractor.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

IFB Page 9 of 84

BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed, and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

PROTEST AWARD

Information regarding the protest of an award may be found by going to State Contracting Manual - Volume 1, under Chapter 6: Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope or email subject line containing the written protest must clearly state:

"Protest Concerning IFB Number C5612597-D for the California Department of Corrections and Rehabilitation".

Protests MUST be filed with:

ORIGINAL COPY

EMAIL OR MAIL DELIVERY

Email: OLSProtests@dgs.ca.gov

Department of General Services Office of Legal Services Attn: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605

EMAIL OR MAIL DELIVERY

E-mail: m_CDCR-OBS-Protest-Mailbox@cdcr.ca.gov

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required. Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, B, B-1, B-1.1, B-2, D, and E.

IFB Page 10 of 84

This Agreement will not include a copy of the Exhibit C, General Terms and Conditions for Private Contractors, which is incorporated into the Agreement by reference only on the STD 213. Exhibit C may be downloaded from the Internet at Standard Contract Language for Non - IT Services.

After award, the Standard Agreement will be forwarded to the Contractor for signature via DocuSign.

Upon receipt, the Contractor must sign the Agreement and return the Agreement with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreement and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the DGS Government Claims Program. When the Agreement is fully approved, a copy will be forwarded to you.

EXTENSION OF TERM

This Agreement may not be amended to extend the term except where necessary to complete performance of the original agreement and not to provide for additional services.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the three percent (3%) goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code

999. The DVBE Incentive Program applies to all contracting activities for services. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form (OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise.

Award Based on Low Price

The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

IFB Page 11 of 84

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five percent (5%) will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

SMALL BUSINESS PREFERENCE PROGRAM

Current law requires state departments to support the success of small businesses, including microbusinesses, in participation in contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to contract with certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California;

2. The officers are domiciled in California;

3. The business is independently owned and operated;

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has one hundred (100) or fewer employees and averaged annual gross receipts of $16,000,000 or less over the previous three years, or

(2) The business is a manufacturer with one hundred (100) or fewer employees;

b. For Micro Business, either:

(1) The business, together with any affiliates, has twenty-five (25) or fewer employees and averaged annual gross receipts of $5,000,000 or less over the previous three years, or

(2) The business is a manufacturer with twenty-five (25) or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by

5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

IFB Page 12 of 84

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise.

NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS

555) with their bid proposal.

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000.

The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05-105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

IFB Page 13 of 84

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

IFB Page 14 of 84

BID SUBMITTAL CHECKLIST

PREVENTION PROGRAM FOR CRIMINAL JUSTICE-INVOLVED WOMEN

AND GENDER DIVERSE PEOPLE

IFB NUMBER C5612597-D

Use this checklist to ensure that the documents identified below are included in your company’s bid package. Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of ALL the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bid Proposal (Exhibit B-1). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bid Submittal Checklist (this checklist)

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Central California Women’s Facility (CCWF) Rate Sheets (Exhibits B-1) (FY 25/26, FY 26/27, and FY 27/28)

_____ California Institution for Women (CIW) Rate Sheets (Exhibits B-1.1) (FY 25/26, FY 26/27, and FY 27/28)

_____ Rate Sheet Summary (Exhibit B-2)

_____ Provide three (3) references utilizing Contractor’s References Form (Refer to Exhibit A, Scope of Work, II. Contractor Responsibilities, 1. Contractor Qualifying

Experience.)

_____ Provide samples of verifiable curriculum and training development programs documentation.

(Refer to Exhibit A, Scope of Work, II. Contractor Responsibilities, 1. Contractor Qualifying Experience.)

_____ Copies of Résumés for Required Positions (Refer to Exhibit A, Scope of Work, III. Required Positions)

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

Contractor Certification Clauses (CCC - 04/2017)

Payee Data Record (STD 204)

Payee Data Record Supplement (STD 205)

CDCR Supplement Vendor Payee Data Record

IFB Page 15 of 84

Darfur Contracting Act (OBS 1500)

Iran Contracting Act (OBS 1502)

______California Civil Rights Laws Certification (OBS 1510)

______GenAI Disclosure & Factsheet (STD 1000)

______Bidder Declaration (GSPD-05-105)

Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555) (If applicable)

DVBE Bid Incentive Request and Acknowledgement (OBS 554) (if applicable)

_ DVBE Declarations (STD 843) (if applicable)

NOTE TO BIDDER: In addition to the above, the Contractor shall furnish the following to CDCR upon award.

_____ Certificate of Insurance (Automobile and Commercial General Liability)

_____ Workers Compensation Insurance

IFB Page 16 of 84

Bidder Acknowledgement/Certification (OBS 300) IFB Number C5612597-D California Department of Corrections and Rehabilitation (CDCR)

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, all Terms and Conditions, Disabled Veteran Business Enterprise (DVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit B-1, Rate Sheet. Exhibit B-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this IFB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX:

CITY, STATE AND ZIP CODE: CITY, STATE AND ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

FEDERAL ID or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS [ ] Individual/Sole Proprietor [ ] Estate or Trust [ ] Partnership

[ ] Corporation (State in which incorporated _______) [ ] Other: ______________________

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

PRINT NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE:

Bidding Preferences Claimed (Check only the preferences claimed) Preferences: Certification Number/Expiration Date DGS certified Small Business

DGS certified Micro Business

Non-Small Business Subcontractor Preference (committing use of 25% or more of DGS certified Small/Micro Business Subcontractors) include the OBS 555

DGS certified Disabled Veteran Business Enterprise

DVBE Incentive requested by bidder (include the completed OBS 554 with bid) NVSA preference request TACPA Attach all applicable forms

Bidder Providing Facility(ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder’s facility(ies) listed below into the Exhibit A Scope of Work.

Street Address, City, State, Zip Code

Street Address, City, State, Zip Code

IFB Page 17 of 84

SAMPLE

2. The term of this Agreement is:

IFB Page 18 of 84

TBB IFB Number C5612597-D California Department of Corrections and Rehabilitation Exhibit A Scope of Work

PREVENTION PROGRAM FOR CRIMINAL JUSTICE-INVOLVED WOMEN

AND GENDER DIVERSE PEOPLE

I. PURPOSE

The California Department of Corrections and Rehabilitation (CDCR) Female Offender Programs and Services/Special Housing Mission (FOPS/SH) is looking to continue a program for aggressive/violent females. The program shall adopt a more inclusive program model to include transgender, intersex, and non-binary individuals who have also experienced trauma and have histories of aggression and/or violence. The program shall provide specialized programming to create a trauma-informed therapeutic environment. This will include core elements such as: safety, trustworthiness, choice, collaboration, and empowerment. It should also reflect our current understanding of gender as it has shifted from the binary male-female model to a more inclusive and expanded model to include the experiences of transgender, intersex, and non-binary individuals.

The Contractor, with oversight by CDCR’s FOPS/SH Mission, shall provide the program services at the following institutions:

Central California Women's Facility (CCWF) 23370 Road 22 P.O. Box 1501 Chowchilla, CA 93610-1501

California Institution for Women (CIW) 16756 Chino-Corona Road Corona, CA 92880

II. CONTRACTOR RESPONSIBILITIES

1. Contractor Qualifying Experience

The Contractor must meet the following minimum criteria to bid:

The Contractor must provide a minimum of three (3) references utilizing the

Contractor’s References Form, which must be submitted at time of bid submission, who can verify the Contractor has a history of working in a correctional institution and within the last five (5) years provided gender-specific, (including transgender, intersex, and non-binary), evidence based, trauma-informed manualized curriculum that focuses on educating the criminal justice-involved population on violence as a behavior.

The Contractor must have verifiable curriculum and training development programs related to a variety of correctional practices including but not limited to the fair and treatment of LGBTQ+ individuals in custody, management and operational best practices supporting sexual safety and gender-responsive practices. Samples of the curriculum must be submitted at the time of bid submission.

IFB Page 19 of 84

2. Services/Programming/Components

The Contractor shall provide gender-specific, evidence based, trauma-informed, manualized curriculum that focuses on trauma intervention for individuals who have experienced trauma and educating women and gender-diverse populations about violence as a behavior. The program shall be divided into two segments:

one segment for individuals who have experienced trauma and abuse and the second segment to address their histories of aggression and/or violence because of the trauma they have experienced.

The Contractor shall provide programming at each institution for the following number of participants:

Segment 1 – to run two (2) times per week for three (3) weeks with a total of two (2) groups at one time:

o CIW (150 participants per year) o CCWF (250 participants per year)

Segment 2 – to run two (2) times per week for ten weeks (10) with a total of two (2) groups at one time:

o CIW (100 participants per year) o CCWF (150 participants per year)

The Contractor shall provide a Program Coordinator (PC) who has at least three

(3) years prior experience working with program participants within a correctional institution.

The Contractor shall train the PC to include but not limited to their daily duties pertaining to the administration of the contract, and training peer facilitators to teach the curriculum.

The curriculum selected shall include a fundamental approach to identify the traumatic experiences that led the program participants to their life choices.

The curriculum shall promote self-healing and life-changing behaviors. These changes will positively impact participants’ interaction with their families and support successful reintegration into society upon release.

The curriculum shall allow for the participants to share their personal stories, identify childhood experiences, self-destructive emotions, addiction, examine the in depth affect personal beliefs have on their life, and other outside negative influences resulting in incarceration.

3. Employment Practices

The Contractor shall develop and maintain a written policy manual related to employment practices. The manual shall be included in the initial staffing plan

IFB Page 20 of 84 submitted to FOPS/SH Contract Analyst within thirty (30) days of the execution of the Agreement and maintained throughout the life of the contract. The policy manual shall include:

o Work hours.

o Hiring and termination conditions.

4. Employer Policies and Procedures

In compliance with California Penal Code 2605(d) staff, Contractors, and volunteers of the department shall not fail to use the gender pronoun and honorific an individual has specified in all verbal and written communications with or regarding the individual that involve use of a pronoun and honorific.

The Contractor shall provide a personnel application form for each employee and maintain ongoing time records for all staff covered by this Agreement. This process shall be kept up to date indicating the new hires, status changes, and periods of vacancy for each position by title, pay rate, time base, and institutional location of responsibility.

The Contractor staff working at the institution shall meet the security requirements for admission to the institutions. The Contractor shall provide security clearance information for each candidate to the FOPS/SH Contract Analyst. CDCR reserves the right to suspend or terminate security clearances at any time.

The Contractor shall provide job descriptions, duty statements, and minimum job qualifications, salary schedules, probationary periods, and pay periods for each position in the program.

All contracted staff personnel files shall indicate the date of employment, rate of pay and benefits, pay increases, promotions, or status changes, and if applicable, the date and reason(s) for employment termination.

The Contractor is prohibited from all forms of discrimination including sexual harassment of employees, job applicants, visitors, the incarcerated, and the general public in compliance with CDCR policy.

The Contractor is required to adhere to the policy on nepotism/fraternization in compliance with CDCR policy which prohibits the direct supervision and work performance evaluations of family members. (Refer to DOM section 33010.25.)

All contracted staff shall follow policies and procedures in compliance with CDCR policy that prohibit employees and volunteers from over familiarization and fraternization with the incarcerated and their families and friends. (Refer to Title15, Article 2, and Section 3400.)

The Contractor staff assigned to work at an institution shall sign in and out upon entering and exiting the security perimeter areas of the institutions.

IFB Page 21 of 84

III. REQUIRED POSITIONS

The following staff positions are required:

1. Administrator

One (1) part time (20%) Administrator who is responsible for the overall administration of the Agreement.

2. Program Coordinator(s) (PC)

The PC shall be a key personnel position which requires CDCR prior approval to hire.

The PC shall be directly accessible to CDCR to answer questions within their areas of responsibility and/or expertise. The Contractor shall submit a resume at time of the bid submission of the identified individual(s) for review and approval. FOPS/SH may reject the PC if they do not meet the required standards. The PC’s part time working hours will vary based on program needs to ensure the integrity of the program is maintained.

If the PC(s) and Contractor are one and the same, the Administrator position shall not be applicable.

One (1) part time (50%) PC at CCWF and one (1) part time (50%) PC at CIW.

Program Coordinator Qualifying Experience:

A) Professional, competent, skilled personnel, with a minimum of at least three

(3) years' experience within a correctional institution and within the last five

(5) years providing gender-specific evidence based, trauma-informed manualized curriculum that focuses on educating the criminal justice-involved population on violence as a behavior.

B) Knowledge, skills, and abilities to deliver the gender-specific, gender-diverse, evidence based, trauma-informed manualized curriculum. They should be trained in methods to engage and encourage participation in programming.

C) Provide program participants with frequent reinforcement and acknowledgement of positive behavior, as well as consistent and predictable feedback for negative behavior, including reporting violations to CDCR correctional staff.

PC duties shall include but are not limited to:

A) Shall be responsible for the overall administration of the contract and primary contact person.

B) Provide initial and ongoing staff training and professional development.

IFB Page 22 of 84

C) Attend ongoing in-service training provided by CDCR. Training may be held at a designated on-site location or may be conducted through business communication platforms such as Microsoft Teams or Zoom.

D) Train identified eligible Incarcerated Peer Facilitators to teach the curriculum.

E) Work with institution to schedule classes and track how many sessions have been completed.

F) Organize graduations; prepare certificates of completion.

G) Order materials necessary for participating in the program (e.g. workbooks, videos, pamphlets, videos, art supplies, etc.) (Prior approval from the FOPS/SH Contract Analyst is required prior to ordering supplies)

H) Maintain routine oral and written communication with the FOPS/SH Contract

Analyst detailing program accomplishments.

I) Ensure a healthy environment is maintained during the curriculum sessions.

J) Deliver each session with excellent communication skills, social interactive skills, and training skills.

K) Deliver the written curriculum in a simplified format for the criminal justice-involved population.

L) Refer and connect participants to additional services on an as-needed basis.

3. Incarcerated Peer Facilitators

Incarcerated Peer Facilitators are a valuable asset to the incarcerated individuals programming and are integral to promoting a pro-social prison environment.

Incarcerated Peer Facilitators are program graduates who are identified by the PC and/or institutional staff as having the ability, experience, and commitment to teach the curriculum. The Incarcerated Peer Facilitators may be utilized to run groups, and/or provide program orientations, and appropriate presentations under the direction of the

PC.

The following requirements shall be followed when using Facilitators:

A) Incarcerated Peer Facilitators shall have completed the program.

B) The PC will certify the Incarcerated Peer Facilitator to lead the curriculum.

C) Eligible Incarcerated Peer Facilitators may have indeterminate life sentences or long-term determinate sentences. Job assignment longevity is in accordance with CDCR Title 15.

IFB Page 23 of 84

D) Incarcerated Peer Facilitators shall not be assigned to janitorial services or clerk duties.

E) Incarcerated Peer Facilitator work assignment hours must be tracked on the

CDCR Form 1697, Inmate Work Supervisors Time Log, or other CDCR implemented work assignment hour tracking system.

F) The Contractor shall be responsible for acknowledging the peer facilitators completion of the program requirements.

G) The Contractor shall provide support, guidance, and appropriate opportunities for an assigned Incarcerated Peer Facilitator.

H) Use of the Incarcerated Peer Facilitators shall comply with the security requirements of the institution.

Monthly pay rates shall apply in each job classification according to CDCR policies and should be consistent with other peer mentors in other programs. The PC may include additional requirements that are required of the Incarcerated Peer Facilitators for the success of the program with the approval of the FOPS/SH Associate Director or designee.

IV. ADMINISTRATION

1. After Contract Award, the Contractor shall submit an initial report to outline the implementation plan for delivery of all services, prior to commencement of the

2. Within thirty (30) calendar days this Agreement is executed, Contractor shall submit a staffing plan.