IFB BWI27012IT CDC Equipment Refresh with Addendum 1.pdf

CDC Equipment Refresh Solicitation #: BPM057862 -BWI27012IT

IFB Document

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STATE OF MARYLAND

MARYLAND AVIATION ADMINISTRATION (MAA)

INVITATION FOR BIDS (IFB)

BALTIMORE WASHINGTON INTERNATIONAL THURGOOD MARSHALL (BWI)

COMMUNICATION DISPATCH CENTER (CDC) EQUIPMENT REFRESH

IFB NUMBER # BPM057862 -BWI27012IT

ISSUE DATE: July 13, 2026

A Prospective Bidder that has received this document from a source other than eMaryland

Marketplace Advantage (eMMA) https://procurement.maryland.gov should register on eMMA https://emma.maryland.gov/

NOTICE TO BIDDERS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) Small Business

Reserve Program are eligible for award of a contract. Before awarding a contract under a procurement designated as a small business reserve procurement, the Procurement Officer shall verify that the apparent awardee is certified by the GOSBA as a small business through eMMA.

However, if small businesses do not show interest in this solicitation, the Procurement Officer has the right to remove the SBR designation via an Amendment on eMMA.

MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS

SOLICITATION.

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

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KEY INFORMATION SUMMARY SHEET (KISS)

Solicitation

Number:

BWI27012IT

IFB Issue

Date:

July 13, 2026

IFB Issuing

Office:

Maryland Aviation Administration (MAA or the "Administration")

Procurement

Officer:

Mary Mandela mmandela1@bwiairport.com 410-859-7379

Bids are to be sent to:

Submit on emma.maryland.gov under Solicitation Number BWI27012IT. To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.

No Bid

Notice

Feedback

Form:

If you are not submitting a bid for this solicitation, submit Attachment 1 with your reasons why.

Questions

Due Date and Time:

July 23, 2026, 4 pm EST

Bid Due

(Closing)

Date and

Time:

August 4, 2026, 4 pm EST Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made (see Attachment 1 – No Bid Notice/Vendor Feedback Form).

Public Bid

Opening

Date, Time, and

Location:

August 5, 2026, 2:30 pm EST Meeting online: BWI27012IT CDC Equipment Bid Opening https://teams.microsoft.com/meet/228670815604881?p=MB6pfTuPFGHRPpBxyr

Meeting ID: 228 670 815 604 881

Passcode: 3GZ9Fg3D

Procurement

Method:

A Contract will be awarded in accordance with the Competitive Sealed Bidding method under

COMAR 21.05.02.

Multiple or

Alternate

Bids:

Multiple or alternate Bids will not be accepted.

Contract

Type:

Fixed Price

Contract

Duration:

1 year from Notice to Proceed (NTP)

SBR

Designation:

Yes

Federal

Funding:

NO

https://teams.microsoft.com/meet/228670815604881?p=MB6pfTuPFGHRPpBxyr

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Table of Contents - IFB

1 Minimum Qualifications

1.1 Bidder Minimum Qualifications

2 Contractor Requirements: Scope of Work

2.1 Summary Statement

2.2 Background and Purpose

2.3 Contractor Responsibilities and Tasks

3 Standard Terms and Conditions

3.1 Invoicing

3.1.1 Invoice Submission Schedule

3.2 Payments by Electronic Funds Transfer

3.3 Prompt Payment Policy

3.4 Federal Funding Acknowledgement

3.5 Commitment to Purchasing EPPs

4 Bid Submission Information and Instructions

4.1 eMaryland Marketplace Advantage (eMMA)

4.2 Questions

4.3 Bid Due (Closing) Date and Time

4.4 Duration of Bids

4.5 Revisions to the IFB

4.6 Cancellations

4.7 Incurred Expenses

4.8 Protest/Disputes

4.9 Bidder Responsibilities

4.10 Acceptance of Terms and Conditions

4.11 Compliance with Laws/Arrearages

4.12 Verification of Registration and Tax Payment

4.13 False Statements

4.14 Use of Bidder's Form Not Binding on State

4.15 Attachments and Documents Required with the Bid (Table A)

4.16 Bid Delivery Instructions

4.17 Bid Evaluation Criteria and Award Basis

4.18 Tie Bids

4.19 Reciprocal Preference

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1 Minimum Qualifications

1.1 Bidder Minimum Qualifications

The Bidder must document in its Bid that it satisfies the following Minimum Qualifications:

A. The Bidder shall be an authorized distributor or manufacturer of the specified CAD hardware devices listed in this solicitation.

B. The Bidder must be a Certified Small Business as certified in the State of Maryland.

2 Contractor Requirements: Scope of Work

2.1 Summary Statement

2.1.1 This Invitation for Bids (IFB) is issued to procure the goods or services, as specified in this

Section 2, from a contract between the successful bidder(s) and the State of Maryland

("State"): CAD hardware devices and associated equipment for Baltimore Washington

International Thurgood Marshall (BWI) Airport Fire & Rescue Department (AFRD)

Communications Dispatch Center (CDC).

2.1.2 This is a single award IFB. A Contract award does not ensure a Contractor will receive all or any State business under the Contract.

2.2 Background and Purpose

The Maryland Aviation Administration (MAA) is issuing this Invitation for Bid (IFB) for CAD hardware devices and associated equipment for the Baltimore Washington International Thurgood

Marshall (BWI) Airport Fire & Rescue Department (AFRD) Communications Dispatch Center

(CDC). It is the State's intention to obtain goods and services, as specified in this IFB, from a contract between the successful Bidder and the State. The anticipated duration of services to be provided under this Contract is a one (1) year contract term. MAA intends to make a single award as a result of this IFB.

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2.3 Contractor Responsibilities and Tasks

CDC Equipment Requirements

Request pricing on the following CDC hardware equipment. Please use Attachment B for bidding.

Description Unit Qty

Omni 911 Monitor (Dell Pro 24 Plus USB-C Hub Monitor – P2425HE, without stand)

Each 10 iCAD Monitor (Dell Pro 34 Plus USB-C Hub Monitor – P3425WE)

Each 10

Headsets/Dispatcher (Poly EncorePro HW530, Monaural Wired, Quick Disconnect, TAA

Compliant – 783P2AA#ABA)

Each 20

Panasonic FZ-55 Toughbook (32 GB, 512 GB, SSD, Windows 11 Pro, i7, Wi-Fi, 5G cellular, touch screen, backlite keyboard)

Each 35

EMS/Fire Tablets (Apple iPad, 512GB, Silver, Wi-Fi + Cellular) Vendor must be able to add iPad to the ABM account.

Each 25

Mandatory Requirements for CDC Equipment:

All equipment shall meet or exceed the specifications described in this IFB and shall be new, unused, and in current production. Vendor shall provide all applicable manufacturer warranties.

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3 Standard Terms and Conditions

3.1 Invoicing

Submission of an invoice constitutes the Contractor's verification that the information in the invoice is accurate as of the time of submission.

An invoice not satisfying the requirements of a Proper Invoice (as defined in COMAR 21.06.09) will not be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

A. Contractor name and address;

B. Remittance address;

C. Federal taxpayer identification (FEIN) number, social security number, as appropriate;

D. Invoice period;

E. Invoice date;

F. Invoice number;

G. State assigned (Blanket) Purchase Order number(s);

H. Goods or services provided;

I. Amount due; and

J. Any additional documentation required by regulation or the Contract.

Invoices for final payment shall be clearly marked as "FINAL" and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract.

In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

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3.1.1 Invoice Submission Schedule

The Contractor shall submit invoices upon acceptance of the deliverables as defined in Section 2 of the IFB.

3.2 Payments by Electronic Funds Transfer

By submitting a Bid in response to this solicitation, the Bidder, if selected for award, agrees to accept payments by electronic funds transfer (EFT) unless the State Comptroller's Office grants an exemption. Payment by EFT is mandatory for contracts exceeding $200,000.

3.3 Prompt Payment Policy

This procurement and the Contract(s) to be awarded pursuant to this solicitation are subject to the Prompt Payment Policy Directive issued by the Governor's Office of Small, Minority &

Women Business Affairs (GOSBA) and dated August 1, 2008, promulgated pursuant to Md.

Code Ann., State Finance and Procurement Article, §§ 11-201, 13-205(a), and Title 14, Subtitle

3, and COMAR 21.01.01.03 and 21.11.03.01.

3.4 Federal Funding Acknowledgement

This Contract does not contain federal funds.

3.5 The State of Maryland's Commitment to Purchasing Environmentally Preferred

Products and Services (EPPs)

Maryland's State Finance & Procurement Article §14-410 defines environmentally preferable purchasing as "the procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the environment when compared with competing goods or services that serve the same purpose." Accordingly, Bidders are strongly encouraged to offer

EPPs to fulfill this contract, to the greatest extent practicable.

4 Bid Submission Information and Instructions

4.1 eMaryland Marketplace Advantage (eMMA) eMMA is the electronic commerce system for the State of Maryland. The IFB, Pre-Bid

Conference summary and attendance sheet, Bidders' questions and the Procurement Officer's responses, addenda, and other solicitation-related information will be made available via eMMA. To receive a contract award, a vendor must be registered on eMMA. Registration is free. Go to emma.maryland.gov.

4.2 Questions

All questions shall identify in the subject line the Solicitation Number and Title for this IFB and must be submitted in writing via e-mail to the Procurement Officer no later than July 23, 2026 at

4 pm EST.

4.3 Bid Due (Closing) Date and Time

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Bids must be received by the Procurement Officer no later than August 4, 2026, 4 pm EST to be considered. Bids received after that date will not be considered. Requests for an extension of this date or time shall not be granted.

4.4 Duration of Bids

Bids submitted in response to this IFB are irrevocable for the latest of the following: 25 days following the Bid due date and time or the date any protest concerning this IFB is finally resolved.

4.5 Revisions to the IFB

4.5.1 All revisions to the IFB before the due date for Bids will be published in an addendum to the IFB and posted on eMMA.

4.5.2 Bidders shall acknowledge in the Bid the receipt of all addenda to this IFB issued before the Bid due date.

4.5.3 Failure to acknowledge receipt of an addendum does not relieve the Bidder from complying with the terms, additions, deletions, or corrections set forth in the addendum, and may cause the Bid to be deemed not responsive.

4.6 Cancellations

4.6.1 This IFB may be cancelled as provided in COMAR 21.06.02.02.

4.6.2 The State reserves the right to cancel this IFB, accept or reject any and all Bids, in whole or in part, received in response to this IFB and to waive or permit the cure of minor irregularities.

4.7 Incurred Expenses

The State will not be responsible for any costs incurred by any Bidder in preparing and submitting a Bid or performing any other activities related to submitting a Bid in response to this solicitation.

4.8 Protest/Disputes

Any protest or claim related to this IFB, or the Contract award hereunder shall be subject to the provisions of COMAR 21.10 (Administrative and Civil Remedies).

4.9 Bidder Responsibilities

4.9.1 A Bidder, either directly or through its subcontractor(s), must be able to provide all goods and services and meet all of the requirements requested in this solicitation.

4.9.2 If the Bidder is the subsidiary of another entity, all information submitted by the Bidder shall pertain exclusively to the Bidder, unless the parent organization will guarantee the performance of the subsidiary.

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4.10 Acceptance of Terms and Conditions

By submitting a Bid in response to this IFB, the Bidder, if selected for award, is deemed to have accepted the terms and conditions of this IFB and the Contract.

4.11 Compliance with Laws/Arrearages

By submitting a Bid in response to this IFB, the Bidder agrees that it will comply with all federal, State, and local laws applicable to its activities and obligations under the Contract.

4.12 Verification of Registration and Tax Payment

Before a business entity can do business in the State, it must be registered with the State

Department of Assessments and Taxation (SDAT). For registration information, visit https://egov.maryland.gov/BusinessExpress/.

4.13 False Statements

Bidders are advised that Md. Code Ann., State Finance and Procurement Article, § 11-205.1 prohibits willfully falsifying, concealing, or suppressing a material fact, making false or fraudulent statements, or using false writings in connection with a procurement contract. A person who violates any provision of this section is guilty of a felony and on conviction is subject to a fine not exceeding $20,000 or imprisonment not exceeding five (5) years or both.

4.14 Use of Bidder's Form Not Binding on State

Only those forms and documents provided with this solicitation and by the Procurement Officer will be considered acceptable as bid submission.

4.15 Attachments and Documents Required with the Bid (Table A)

A Bidder shall include the following Attachments with its Bid as a single Bid Package:

Vendors must complete Attachment B – Bid Sheet, available within eMMA under this solicitation. Do not alter the Bid Sheet or the Bid may be determined to be not responsive. The

Bid Sheet must be signed and dated by an individual authorized to bind the Bidder.

Attachment Attachment Name

1 No Bid Sheet (If not bidding)

IFB Signed IFB Document (this document)

A Bid/Proposal Affidavit — A Bid submitted by the Bidder must be accompanied by a completed

Bid/Proposal Affidavit. (Attached)

B Bid Sheet (Excel Spreadsheet). Do not alter this Bid Sheet or the Bid may be determined to be not responsive. The Bid Sheet must be signed and dated, where requested, by an individual who is authorized to bind the Bidder to the prices entered.

F Bidder Information Sheet (Attached)

K Mercury Affidavit (Attached)

Addendum Addendum 1 (Attached)

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Attachments IFB, A through K and Addendum 1 = Bid will be rejected if the required Attachment is not submitted or is incomplete.

4.16 Bid Delivery Instructions

Bids shall only be accepted via the State's internet-based electronic procurement system, eMMA. Bidders shall provide their Bids in one submission through eMMA following the Quick

Reference Guides (QRG) labeled "4 – eMMA QRG Responding to Solicitations (IFB)" for single envelope submissions.

4.17 Bid Evaluation Criteria and Award Basis

The Bids will be evaluated based on the Total Bid Price, as per COMAR 21.05.02.13. All Bids will be ranked from the lowest (most favorable) to the highest (least favorable) price based on the Total Bid Price as submitted in its Bid. A Contract shall be awarded to the responsible

Bidder(s) submitting a responsive Bid with the most favorable Bid Price for providing the goods and services as specified in this IFB.

A. BY LOT is defined as all items or none. The bidder must bid ALL line items.

4.18 Tie Bids

Tie Bids will be decided pursuant to COMAR 21.05.02.14.

4.19 Reciprocal Preference

Although Maryland law does not authorize procuring agencies to favor resident Bidders in awarding procurement contracts, many other states do grant their resident businesses preferences over Maryland contractors. COMAR 21.05.01.04 permits procuring agencies to apply a reciprocal preference where applicable.

Name:_____________________________________________________

Title:______________________________________________________

Date:______________________________________________________

Signature: _________________________________________________

Attachment A. Bid Proposal Affidavit effective date: July 2024

Attachment A. Bid/Proposal Affidavit

A. AUTHORITY

I hereby affirm that I, _________________________________________________ (name of affiant) am the ___________________________________ (title) and duly authorized representative of

____________________________________________________________ (name of business entity) and that I possess the legal authority to make this affidavit on behalf of the business for which I am acting.

B CERTIFICATION REGARDING COMMERCIAL NONDISCRIMINATION

The undersigned Bidder/Offeror hereby certifies and agrees that the following information is correct:

In preparing its Bid/Proposal on this project, the Bidder/Offeror has considered all Bid/Proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in “discrimination” as defined in § 19-103 of the State Finance and Procurement Article of the Annotated Code of Maryland. “Discrimination” means any disadvantage, difference, distinction, or preference in the solicitation, selection, hiring, or commercial treatment of a vendor, subcontractor, or commercial customer on the basis of race, color, religion, ancestry, or national origin, sex, age, marital status, sexual orientation, sexual identity, genetic information or an individual’s refusal to submit to a genetic test or make available the results of a genetic test, disability, or any otherwise unlawful use of characteristics regarding the vendor’s, supplier’s, or commercial customer’s employees or owners.

“Discrimination” also includes retaliating against any person or other entity for reporting any incident of “discrimination”. Without limiting any other provision of the solicitation on this project, it is understood that, if the certification is false, such false certification constitutes grounds for the State to reject the Bid/Proposal submitted by the Bidder/Offeror on this project, and terminate any contract awarded based on the Bid/Proposal. As part of its Bid/Proposal, the Bidder/Offeror herewith submits a list of all instances within the past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Maryland that the Bidder/Offeror discriminated against subcontractors, vendors, suppliers, or commercial customers, and a description of the status or resolution of that determination, including any remedial action taken. Bidder/Offeror agrees to comply in all respects with the State’s Commercial Nondiscrimination Policy as described under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland.

B-1. CERTIFICATION REGARDING MINORITY BUSINESS ENTERPRISES.

The undersigned Bidder/Offeror hereby certifies and agrees that it has fully complied with the State Minority Business Enterprise Law, State Finance and Procurement Article, § 14-308(a)(2), Annotated Code of Maryland, which provides that, except as otherwise provided by law, a contractor may not identify a certified minority business enterprise in a Bid/Proposal and:

(1) Fail to request, receive, or otherwise obtain authorization from the certified minority business enterprise to identify the certified minority bid/proposal;

(2) Fail to notify the certified minority business enterprise before execution of the contract of its inclusion in the Bid/Proposal;

(3) Fail to use the certified minority business enterprise in the performance of the contract; or

(4) Pay the certified minority business enterprise solely for the use of its name in the Bid/Proposal.

Attachment A. Bid Proposal Affidavit effective date: July 2024

C. AFFIRMATION REGARDING BRIBERY CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business (as is defined in Section 16-101(b) of the State Finance and Procurement Article of the Annotated Code of Maryland), or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities including obtaining or performing contracts with public bodies has been convicted of, or has had probation before judgment imposed pursuant to Criminal Procedure Article, § 6-220, Annotated Code of Maryland, or has pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of Maryland law, or of the law of any other state or federal law, except as follows (indicate the reasons why the affirmation cannot be given and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of person(s) involved, and their current positions and responsibilities with the business):

Without limiting any other provision of the solicitation on this project, it is understood that if the certification is false, such false certification constitutes grounds for the State to reject the Bid/Proposal submitted by the Bidder/Offeror on this project, and terminate any contract awarded based on the Bid/Proposal.

B-2. CERTIFICATION REGARDING VETERAN-OWNED SMALL BUSINESS

ENTERPRISES.

The undersigned Bidder/Offeror hereby certifies and agrees that it has fully complied with the State veteran-owned small business enterprise law, State Finance and Procurement Article, § 14-605, Annotated Code of Maryland, which provides that a person may not:

(1) Knowingly and with intent to defraud, fraudulently obtain, attempt to obtain, or aid another person in fraudulently obtaining or attempting to obtain public money, procurement contracts, or funds expended under a procurement contract to which the person is not entitled under this title;

(2) Knowingly and with intent to defraud, fraudulently represent participation of a veteran-owned small business enterprise in order to obtain or retain a Bid/Proposal preference or a procurement contract;

(3) Willfully and knowingly make or subscribe to any statement, declaration, or other document that is fraudulent or false as to any material matter, whether or not that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document;

(4) Willfully and knowingly aid, assist in, procure, counsel, or advise the preparation or presentation of a declaration, statement, or other document that is fraudulent or false as to any material matter, regardless of whether that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document;

(5) Willfully and knowingly fail to file any declaration or notice with the unit that is required by COMAR 21.11.13; or

(6) Establish, knowingly aid in the establishment of, or exercise control over a business found to have violated a provision of § B-2(1) -(5) of this regulation.

Attachment A. Bid Proposal Affidavit effective date: July 2024

D. AFFIRMATION REGARDING OTHER CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities including obtaining or performing contracts with public bodies, has:

(1) Been convicted under state or federal statute of:

(a) A criminal offense incident to obtaining, attempting to obtain, or performing a public or private contract; or

(b) Fraud, embezzlement, theft, forgery, falsification or destruction of records or receiving stolen property;

(2) Been convicted of any criminal violation of a state or federal antitrust statute;

(3) Been convicted under the provisions of Title 18 of the United States Code for violation of the Racketeer Influenced and Corrupt Organization Act, 18 U.S.C. § 1961 et seq., or the Mail Fraud Act, 18 U.S.C. § 1341 et seq., for acts in connection with the submission of Bids/Proposals for a public or private contract;

(4) Been convicted of a violation of the State Minority Business Enterprise Law, § 14-308 of the State Finance and Procurement Article of the Annotated Code of Maryland;

(5) Been convicted of a violation of § 11-205.1 of the State Finance and Procurement Article of the Annotated Code of Maryland;

(6) Been convicted of conspiracy to commit any act or omission that would constitute grounds for conviction or liability under any law or statute described in subsections (1)— (5) above;

(7) Been found civilly liable under a state or federal antitrust statute for acts or omissions in connection with the submission of Bids/Proposals for a public or private contract;

(8) Been found in a final adjudicated decision to have violated the Commercial Nondiscrimination Policy under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland with regard to a public or private contract;

(9) Been convicted of a violation of one or more of the following provisions of the Internal Revenue Code:

(a) §7201, Attempt to Evade or Defeat Tax;

(b) §7203, Willful Failure to File Return, Supply Information, or Pay Tax,

(c) §7205, Fraudulent Withholding Exemption Certificate or Failure to Supply Information;

(d) §7206, Fraud and False Statements, or

(e) §7207 Fraudulent Returns, Statements, or Other Documents;

(10) Been convicted of a violation of 18 U.S.C. §286 Conspiracy to Defraud the Government with Respect to Claims, 18 U.S.C. §287, False, Fictitious, or Fraudulent Claims, or 18 U.S.C. §371, Conspiracy to Defraud the United States;

(11) Been convicted of a violation of the Tax-General Article, Title 13, Subtitle 7 or Subtitle 10, Annotated Code of Maryland;

(12) Been found to have willfully or knowingly violated State Prevailing Wage Laws as provided in the State Finance and Procurement Article, Title 17, Subtitle 2, Annotated Code of Maryland, if:

Attachment A. Bid Proposal Affidavit effective date: July 2024

(a) A court:

(i) Made the finding; and

(ii) Decision became final; or

(b) The finding was:

(i) Made in a contested case under the Maryland Administrative Procedure act; and

(ii) Not overturned on judicial review;

(13) Been found to have willfully or knowingly violated State Living Wage Laws as provided in the State Finance and Procurement Article, Title 18, Annotated Code of Maryland, if:

(a) A court:

(i) Made the finding; and

(ii) Decision became final; or

(b) The finding was:

(i) Made in a contested case under the Maryland Administrative Procedure act; and

(ii) Not overturned on judicial review;

(14) Been found to have willfully or knowingly violated the Labor and Employment Article, Title 3, Subtitles 3, 4, or 5, or Title 5, Annotated Code of Maryland, if:

(a) A court:

(i) Made the finding; and

(ii) Decision became final; or

(b) The finding was:

(i) Made in a contested case under the Maryland Administrative Procedure act; and

(ii) Not overturned on judicial review; or

(15) Admitted in writing or under oath, during the course of an official investigation or other proceedings, acts or omissions that would constitute grounds for conviction or liability under any law or statute described in §§ B and C and subsections D(1)—(14) above, except as follows (indicate reasons why the affirmations cannot be given, and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of the person(s) involved and their current positions and responsibilities with the business, and the status of any debarment):

E. AFFIRMATION REGARDING DEBARMENT

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities, including obtaining or performing contracts with public bodies, has ever been suspended or debarred (including being issued a limited denial of participation) by any public entity, except as follows (list each debarment or suspension providing the dates of the suspension or debarment, the name of the public entity and the status of the proceedings, the

Attachment A. Bid Proposal Affidavit effective date: July 2024 name(s) of the person(s) involved and their current positions and responsibilities with the business, the grounds of the debarment or suspension, and the details of each person’s involvement in any activity that formed the grounds of the debarment or suspension).

F. AFFIRMATION REGARDING DEBARMENT OF RELATED ENTITIES

(1) The business was not established and does not operate in a manner designed to evade the application of or defeat the purpose of debarment pursuant to Sections 16-101, et seq., of the State Finance and Procurement Article of the Annotated Code of Maryland; and

(2) The business is not a successor, assignee, subsidiary, or affiliate of a suspended or debarred business, except as follows (you must indicate the reasons why the affirmations cannot be given without qualification):

G. SUBCONTRACT AFFIRMATION

Neither I, nor to the best of my knowledge, information, and belief, the above business, has knowingly entered into a contract with a public body under which a person debarred or suspended under Title 16 of the State Finance and Procurement Article of the Annotated Code of Maryland will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property, or construction.

H. AFFIRMATION REGARDING COLLUSION

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business has:

(1) Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the accompanying Bid/Proposal that is being submitted; or

(2) In any manner, directly or indirectly, entered into any agreement of any kind to fix the Bid/Proposal price of the Bidder/Offeror or of any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the contract for which the accompanying Bid/Proposal is submitted.

I. CERTIFICATION OF TAX PAYMENT

I FURTHER AFFIRM THAT:

Except as validly contested, the business has paid, or has arranged for payment of, all taxes due the State of Maryland and has filed all required returns and reports with the Comptroller of the Treasury, State Department of Assessments and Taxation, and Department of Labor, Licensing, and Regulation, as applicable, and will have paid all withholding taxes due the State of Maryland prior to final settlement.

J. CONTINGENT FEES

Attachment A. Bid Proposal Affidavit effective date: July 2024

The business has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency working for the business, to solicit or secure the Contract, and that the business has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency, any fee or any other consideration contingent on the making of the Contract.

K. CERTIFICATION REGARDING INVESTMENTS IN IRAN

(1) The undersigned certifies that, in accordance with State Finance and Procurement Article, §17- 705, Annotated Code of Maryland:

(a) It is not identified on the list created by the Board of Public Works as a person engaging in investment activities in Iran as described in State Finance and Procurement Article, §17-702, Annotated Code of Maryland; and

(b) It is not engaging in investment activities in Iran as described in State Finance and Procurement Article, §17-702, Annotated Code of Maryland.

(2) The undersigned is unable to make the above certification regarding its investment activities in Iran due to the following activities:

L. CONFLICT MINERALS ORIGINATED IN THE DEMOCRATIC REPUBLIC OF

CONGO (FOR SUPPLIES AND SERVICES CONTRACTS)

I FURTHER AFFIRM THAT:

The business has complied with the provisions of State Finance and Procurement Article, §14-413, Annotated Code of Maryland governing proper disclosure of certain information regarding conflict minerals originating in the Democratic Republic of Congo or its neighboring countries as required by federal law.

M. PROHIBITING DISCRIMINATORY BOYCOTTS OF ISRAEL

I FURTHER AFFIRM THAT:

In preparing its bid/proposal on this project, the Bidder/Offeror has considered all bid/proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the solicitation, selection, or commercial treatment of any subcontractor, vendor, or supplier, refused to transact or terminated business activities, or taken other actions intended to limit commercial relations, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel and its territories. The Bidder/Offeror also has not retaliated against any person or other entity for reporting such refusal, termination, or commercially limiting actions. Without limiting any other provision of the solicitation for bid/proposals for this project, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid/proposal submitted by the Bidder/Offeror on this project, and terminate any contract awarded based on the bid/proposal.

N. I FURTHER AFFIRM THAT:

Any claims of environmental attributes made relating to a product or service included in the bid or bid/proposal are consistent with the Federal Trade Commission’s Guides for the Use of Environmental Marketing Claims as provided in 16 C.F.R. §260, that apply to claims about the environmental attributes of a product, package or service in connection with the marketing, offering for sale, or sale of such item or service.

Attachment A. Bid Proposal Affidavit effective date: July 2024

O.

ACKNOWLEDGEMENT

I ACKNOWLEDGE THAT this Affidavit is to be furnished to the Procurement Officer and may be distributed to units of: (1) the State of Maryland; (2) counties or other subdivisions of the State of Maryland; (3) other states; and (4) the federal government. I further acknowledge that this Affidavit is subject to applicable laws of the United States and the State of Maryland, both criminal and civil, and that nothing in this Affidavit or any contract resulting from the submission of this Bid/proposal shall be construed to supersede, amend, modify or waive, on behalf of the State of Maryland, or any unit of the State of Maryland having jurisdiction, the exercise of any statutory right or remedy conferred by the Constitution and the laws of Maryland with respect to any misrepresentation made or any violation of the obligations, terms and covenants undertaken by the above business with respect to (1) this Affidavit, (2) the contract, and (3) other Affidavits comprising part of the contract.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT

THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY

KNOWLEDGE, INFORMATION, AND BELIEF.

By:

Signature of Authorized Representative and Affiant

Printed Name:

Printed Name of Authorized Representative and Affiant

Title:

Date:

Attachment F. Bidder/Offeror Information Sheet effective date: July 2024

Bidder/Offeror

Company Name

Street Address

City, State, Zip Code

Contractor Federal Employer Identification Number

(FEIN)

Contractor eMM ID Number As of the Bid/Proposal submission date, are you registered to do business with the State of Maryland?

Number:

Expiration Date:

VSBE Number:

Expiration Date:

MBE Number:

Expiration Date:

Categories to be applied to this solicitation (dual certified firms must choose only one category).

Bidder/Offeror Primary Contact

Name

Title

Office Telephone Number (with area code)

Cell Telephone Number (with area code)

E-mail Address

Authorized Bid/Proposal Signatory

Name

Title

Office Telephone Number (with area code)

Cell Telephone Number (with area code)

E-mail Address

Signature to authorized commit of the Bidder/Offeror to its Bid/Proposal

Attachment F. Bidder/Offeror Information Sheet

CSB

CSB / MBE/ VSBE Certification

Attachment J – Mercury Affidavit Effective Date: July 2024

Attachment J. Mercury Affidavit

AUTHORIZED REPRESENTATIVE THEREBY AFFIRM THAT:

I, _______________________________ (name of affiant) am the _______________________________ (title) and the duly authorized representative of _______________________________ (name of the business). I possess the legal authority to make this affidavit on behalf of myself and the business for which I am acting.

MERCURY CONTENT INFORMATION:

The product(s) offered do not contain mercury.

OR

� The product(s) offered do contain mercury.

� In an attachment to this Mercury Affidavit:

(1) Describe the product or product component that contains mercury.

(2) Provide the amount of mercury that is contained in the product or product component. Indicate the unit of measure being used.

I ACKNOWLEDGE THAT this affidavit is to be furnished to the procurement officer and may be distributed to units of (1) the State of Maryland; (2) counties or other subdivisions of the State of Maryland; (3) other states; and (4) the federal government. I further acknowledge that this Affidavit is subject to applicable laws of the United States and the State of Maryland, both criminal and civil, and that nothing in this affidavit or any contract resulting from the submission of this Proposal shall be construed to supersede, amend, modify, or waive, on behalf of the State of Maryland, or any unit of the State of Maryland having jurisdiction, the exercise of any statutory right or remedy conferred by the Constitution and the laws of Maryland with respect to any misrepresentation made or any violation of the obligations, terms and covenants undertaken by the above business with respect to (1) this affidavit, (2) the contract, and (3) other affidavits comprising part of the contract.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT

THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY

KNOWLEDGE, INFORMATION, AND BELIEF.

Print Name: ____________________________________________________________________

Authorized Representative and Affiant

SUBMIT THIS AFFIDAVIT WITH BID/PROPOSAL

Date

By: ________________________________________________

Signature

PO Box 8766, BWI Airport, Maryland 21240-0766 | 410.859.7100 | 800.435.9294 | Maryland Relay TTY 410.859.7727 | marylandaviation.com

Name of Company

Name of Authorized Representative

Date

Signature

If you have any questions concerning this IFB, or the contents of this addendum, please contact:

Mary Mandela

Purchasing & Materials Management Section

Phone: 410-859-7379 E-Mail: mmandela1@bwiairport.com

ADDENDUM NO. 1

Invitation for Bid No. IFB BPM057862 - BWI27012IT CDC Equipment Refresh

MARYLAND AVIATION ADMINISTRATION (MAA) TO ALL CONTRACTORS OF BID

DOCUMENTS:

This Addendum is being issued to amend and/or clarify certain information contained in the above-referenced IFB. All information contained herein is binding on all Bidders who respond to this IFB.

Bidders will need to sign this addendum and complete the updated Bid Sheet, Attachment B.

ADDITIONAL INFORMATION:

Previously:

Section 2.3 of the IFB document and Attachment B list the Panasonic FZ-55 Toughbook as

"Configured per MAA/AFRD specifications"

Update:

Panasonic FZ-55 Toughbook

(32 GB, 512 GB, SSD, Windows 11 Pro, i7, Wi-Fi, 5G cellular, touch screen, backlite keyboard)

ADDENDUM NO.: 1 ACCEPTED AND ACKNOWLEDGED BY:

Please acknowledge receipt of this addendum by signing in the space provided below and incorporating with your proposal. Failure to do so may deem your bid non-responsive.

Addendum 1