IFB_5000_MAS1001REBID_BID_DOC_2_v1.xlsx
XLSX spreadsheet 53 KB Posted
- Attached to
- HD-5 Propane Supply and Delivery
- Solicitation number
- IFB 5000 MAS1001REBID
- Issued by
- Texas
About this file
This is a Price Sheet Submittal for Solicitation No. IFB 5000 MAS1001REBID, a rebid for HD-5 propane supply and delivery services for the City of Austin, Texas (all departments except Austin Energy). The solicitation requests pricing for propane container refills, portable cylinder exchange services, expedited delivery fees, and tank certification services. Category 1 includes refill services for 33.5-pound cylinders at City facilities (4,500 gallons estimated annually) and 20-pound cylinders at both contractor and City locations (12,500 and 4,500 gallons respectively). Category 2 covers portable cylinder exchanges for 20-pound cylinders at City locations (325 units annually) and contractor locations (80 units annually). Category 3 includes flat fees for expedited deliveries (5 estimated annual requests) and certification/recertification of City-owned tanks (10 estimated annual requests). The pricing sheet also provides optional sections for offerors to submit non-specified services labor rates, manufacturer price list discounts or markups for additional products, and confirmation of capability to provide expedited deliveries and required licenses/certifications.
Offerors must submit all-inclusive pricing with no separate charges for administrative costs, overhead, per-item fees, shipping, or transportation to the Austin, Texas area. Unit prices are limited to four decimal places, and a bid of "0" will be interpreted as a no-charge item, while "no bid" or blank responses may result in bid disqualification. All-inclusive fees must cover tools, labor, travel, and equipment necessary to perform services. Delivery terms are FOB Destination, prepaid, with offerors specifying the number of days required for delivery after order receipt. The City reserves the right to award a single contract based on overall low cost or multiple awards by category, line item, or any criteria deemed most advantageous. Quantities listed are estimates only and do not guarantee purchase volumes; actual orders will be as-needed and specified by the City.
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| File | Type | Posted |
|---|---|---|
| IFB_5000_MAS1001REBID_ATT_7_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_2_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_10_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_4_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_6_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_BID_DOC_1_v1.xlsx | XLSX spreadsheet | |
| IFB_5000_MAS1001REBID_ATT_1_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_PAC1_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ADD_1_v1.pdf | ||
| IFB_5000_MAS1001REBID_ATT_9_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_5_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_8_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_3_v1.docx | DOCX document |
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Text version
Price Sheet
| Solicitation No.: | IFB 5000 MAS1001REBID HD-5 Propane Services | ALL DEPARTMENTS EXCEPT AUSTIN ENERGY |
| Procurement Staff: | Margaret Stenz |
Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - HD-5 PROPANE CONTAINER REFILLS | ||||
| ITEM NO. | ITEM DESCRIPTION | INDEX | *Informational Only* | |
| SAMPLE BENCHMARK INDEX AMOUNT | ESTIMATED ANNUAL QUANTITY (GALLONS) | DIFFERENTIAL PER GALLON* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||
| 1.1 | Container Refill (Delivered and refilled by Contractor at City facility) | |||
| Cylinder Size: 33.5 pound | Propane: Mont Belvieu Average | $0.6890 | 4,500 | |
| 1.2 | Container Refill (at Contractor's location) | |||
| Cylinder Size: 20 pound | Propane: Mont Belvieu Average | $0.6890 | 12,500 | |
| 1.3 | Container Refill (at City facility) | |||
| Cylinder Size: 20 pound | Propane: Mont Belvieu Average | $0.6890 | 4,500 | |
| SUBTOTAL FOR CATEGORY 1 = |
| CATEGORY 2 - PORTABLE CYLINDER EXCHANGE SERVICE - 20-POUND CYLINDERS | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 2.1 | Exchange Fee (for exchanges at City location, delivered by Contractor) | EACH | 325 | ||
| 2.2 | Exchange Fee (for exchanges at Contractor's location) | EACH | 80 | ||
| SUBTOTAL FOR CATEGORY 2 = |
| CATEGORY 3 - FEES | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 3.1 | Flat Fee for Expedited Delivery | EACH | 5 | ||
| 3.2 | Flat Fee for Certification and Recertification of City-owned Tanks | EACH | 10 | ||
| SUBTOTAL FOR CATEGORY 3 = | |||||
| TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 = | $0.00 |
CATEGORY 4 - NON-SPECIFIED SERVICES (For Informational Purposes Only)
Please list any additional related services your Company can offer the City along with an associated labor rate for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Please include additional pages as necessary.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| 4.1 | Labor Rate for Regular Hours 8:00 am - 5:00 pm | HOUR | |
| 4.2 | Labor Rate for Non-Regular Hours 5:01 pm - 7:59 am | HOUR |
CATEGORY 5 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)
The City may require the Offeror to provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.
This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.
| ITEM NO | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST |
| 5.1 |
Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 5.2 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 5.3 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 5.4 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup
| CATEGORY 6 - CONFIRMATION OF REQUIREMENTS (MUST FILL OUT) | |||
| 6.1 | Is Offeror able to provide expedited deliveries as required by the Scope of Work? | YES | FALSE |
| NO | FALSE | ||
| 6.2 | Offeror attached a copy(ies) of applicable licenses/certifications, per Scope of Work section 1.3.B. | YES | FALSE |
| NO | FALSE |
| DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED |
| NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY: |
| DELIVERY METHOD : VENDOR DELIVERY |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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