IFB_5000_MAS1001REBID_ADD_1_v1.pdf

SOLICITATION ADDENDUM

AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT

Solicitation: IFB 5000 MAS1001REBID Addendum No: 1 Date: January 27, 2026

This addendum is to incorporate the following changes to the above-referenced solicitation:

1.0 Questions:

Q1 Question: Is there a list of locations and types of service that we will perform with them, for example bulk gas, cylinder exchange, or forklift fills.

Q1 Answer: The table below lists current and planned services as currently known. This list is subject to change according to City facility needs.

City Department Location Service Frequency (estimated) Austin Aviation 10100 Golf Course Rd, Austin

78719 Tank certifications and replacements

As needed

Austin Convention Center

Palmer Event Center 900 Barton Springs Rd., Austin 78704

Cylinder exchange, tank refills

Weekly

Austin Energy 4411 Meinardus Dr, Austin 78744

Cylinder exchange Weekly

Austin Energy 14910 Cameron Rd, Pflugerville 78660

Cylinder exchange Weekly

Austin Fire 4800B Shaw Lane, Austin, TX, 78744

Cylinder exchange As needed

Austin Fire 2011 E. 51st Street, Austin, TX 78723

Cylinder exchange As needed

Austin Water 2600 Webberville Rd, Austin 78702

Forklift propane tank fill or exchange

Monthly

Austin Water 3907 S. Industrial Dr, Austin 78744

Forklift propane tank fill or exchange

Monthly

Q2 Question: We want to verify that you are asking for “20#” cylinders aka BBQ tank size cylinders?

Q2 Answer: Yes. The City is asking for refill and exchange services for 20-pound and 33.5-pound cylinders as is specified in the Scope of Work section 1.1 Purpose.

Q3 Question: What is the estimated gallons that will be consumed for these “20#” cylinders on an annual basis?

Q3 Answer: The Price Sheet included with the solicitation documents provides an estimated annual usage in gallons on Category 1. The annual estimate for 20-pound cylinders refilled at the Contractor’s location is 12,500 gallons (item 1.2). The annual estimate for 20-pound cylinders refilled at a City facility is 4,500 gallons (item 1.3).

Q4 Question: What is the term of the work to be performed? In other words, is this a construction project that will end in 2, 3, 4 or 6 months from now or will this be a long-term agreement for 1, 2, 3 years or longer?

SOLICITATION ADDENDUM

AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT

Q4 Answer: This contract is not related to City construction projects. Per Scope of Work section 1.1 Purpose, the contract is related to use of propane cylinders in City facilities, such as the Convention Center, Palmer Events Center, and other City buildings. Per Scope of Work section 1.2 Term of Contract, this Contract shall remain in effect for an initial term of 12 months, or the City terminates the Contract.

This Contract may be extended beyond the initial term for up to 4 additional 12-month periods at the City’s sole option.

Q5 Question: If you are soliciting for 33.5# forklift cylinders, will you need cages to store them in?

A5 Answer: City users may want to purchase cages during the contract term. The Scope of Work section 1.8.C Portable Propane Cylinder Storage Equipment provides details on the storage cages. Pricing for cages and other equipment would be included in Category 5 on the price sheet as non-specified products.

Q6 Question: Are there any other sized cylinders or tanks involved in this RFP?

A6 Answer: No, there are no other sizes in this RFP. This contract is only for 20-pound and 33.5-pound cylinders or tanks.

2.0 Pre-offer Meeting: A pre-offer meeting was held on January 15, 2026, at 10:00am. No offerors attended.

3.0 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

ACKNOWLEDGED BY:

Offeror Name Offeror Authorized Signature Date

RETURN ONE COPY OF THIS ADDENDUM WITH YOUR RESPONSE PRIOR TO THE SOLICITATION CLOSING

DATE. FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION OF YOUR OFFER.

Solicitation: IFB 5000 MAS1001REBID Addendum No: 1 Date: January 27, 2026