IFB_5000_MAS1001REBID_BID_DOC_1_v1.xlsx
XLSX spreadsheet 53 KB Posted
- Attached to
- HD-5 Propane Supply and Delivery
- Solicitation number
- IFB 5000 MAS1001REBID
- Issued by
- Texas
About this file
This is a pricing submittal sheet for a competitive solicitation issued by the City of Austin, Texas, specifically Austin Energy, for HD-5 propane supply and delivery services. The solicitation (IFB 5000 MAS1001) encompasses propane container refills, portable cylinder exchange services, expedited delivery fees, and tank certification services across four primary categories. Category 1 addresses propane container refills for 33.5-pound and 20-pound cylinders at various service locations, with estimated annual quantities of 10 gallons for each line item. Category 2 covers portable cylinder exchange services for 20-pound cylinders, with 250 estimated annual exchanges at the City location and 10 at the contractor's location. Category 3 includes flat fees for expedited delivery and tank certification or recertification services, each with an estimated annual quantity of 5. The procurement is managed by Margaret Stenz, and bidders are required to complete all pricing information using the provided sheet without alterations or exceptions to avoid disqualification.
Pricing must be submitted with all-inclusive fees covering administrative costs, overhead, per diem, shipping, transportation, and all necessary tools, labor, and equipment. A benchmark index price of $0.6890 per gallon based on Mont Belvieu propane pricing is provided as informational reference only. Unit prices are limited to four decimal places, and any discrepancies between unit and extended prices will be resolved by accepting the unit price. The City reserves the right to award a single contract based on overall low cost or multiple awards by category or line item, at its discretion. Bidders must confirm their ability to provide expedited deliveries and submit copies of applicable licenses and certifications as required by the Scope of Work. Delivery terms are FOB Destination, prepaid, with the contractor required to specify delivery method, company name, and email address. Categories 4 and 5 allow bidders to optionally provide information regarding additional labor rates and non-specified product pricing, though these are for informational purposes only with no guarantee of purchase.
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| File | Type | Posted |
|---|---|---|
| IFB_5000_MAS1001REBID_ATT_7_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_BID_DOC_2_v1.xlsx | XLSX spreadsheet | |
| IFB_5000_MAS1001REBID_ATT_2_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_10_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_4_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_6_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_1_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_PAC1_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ADD_1_v1.pdf | ||
| IFB_5000_MAS1001REBID_ATT_9_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_5_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_8_v1.docx | DOCX document | |
| IFB_5000_MAS1001REBID_ATT_3_v1.docx | DOCX document |
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Text version
Price Sheet
| Solicitation No.: | IFB 5000 MAS1001 HD-5 Propane Services | AUSTIN ENERGY ONLY |
| Procurement Staff: | Margaret Stenz |
Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - HD-5 PROPANE CONTAINER REFILLS | ||||
| ITEM NO. | ITEM DESCRIPTION | INDEX | *Informational Only* | |
| SAMPLE BENCHMARK INDEX AMOUNT | ESTIMATED ANNUAL QUANTITY (GALLONS) | DIFFERENTIAL PER GALLON* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||
| 1.1 | Container Refill (Delivered and refilled by Contractor at City facility) | |||
| Cylinder Size: 33.5 pound | Propane: Mont Belvieu Average | $0.6890 | 10 | |
| 1.2 | Container Refill (at Contractor's location) | |||
| Cylinder Size: 20 pound | Propane: Mont Belvieu Average | $0.6890 | 10 | |
| 1.3 | Container Refill (at City facility) | |||
| Cylinder Size: 20 pound | Propane: Mont Belvieu Average | $0.6890 | 10 | |
| SUBTOTAL FOR CATEGORY 1 = |
| CATEGORY 2 - PORTABLE CYLINDER EXCHANGE SERVICE - 20-POUND CYLINDERS | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 2.1 | Exchange Fee (for exchanges at City location, delivered by Contractor) | EACH | 250 | ||
| 2.2 | Exchange Fee (for exchanges at Contractor's location) | EACH | 10 | ||
| SUBTOTAL FOR CATEGORY 2 = |
| CATEGORY 3 - FEES | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 3.1 | Flat Fee for Expedited Delivery | EACH | 5 | ||
| 3.2 | Flat Fee for Certification and Recertification of City-owned Tanks | EACH | 5 | ||
| SUBTOTAL FOR CATEGORY 3 = | |||||
| TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 = | $0.00 |
CATEGORY 4 - NON-SPECIFIED SERVICES (For Informational Purposes Only)
Please list any additional related services your Company can offer the City along with an associated labor rate for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Please include additional pages as necessary.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| 4.1 | Labor Rate for Regular Hours 8:00 am - 5:00 pm | HOUR | |
| 4.2 | Labor Rate for Non-Regular Hours 5:01 pm - 7:59 am | HOUR |
CATEGORY 5 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)
The City may require the Offeror to provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.
This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.
| ITEM NO | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST |
| 5.1 |
Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 5.2 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 5.3 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 5.4 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup
| CATEGORY 6 - CONFIRMATION OF REQUIREMENTS (MUST FILL OUT) | |||
| 6.1 | Is Offeror able to provide expedited deliveries as required by the Scope of Work? | YES | FALSE |
| NO | FALSE | ||
| 6.2 | Offeror attached a copy(ies) of applicable licenses/certifications, per Scope of Work section 1.3.B. | YES | FALSE |
| NO | FALSE |
| DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED |
| NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY: |
| DELIVERY METHOD : VENDOR DELIVERY |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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