IFB_5000_ALD1020_BID_DOC_v1.xlsx
XLSX spreadsheet 43 KB Posted
- Solicitation number
- IFB 5000 ALD1020
- Issued by
- Texas
About this file
This is an Invitation for Bid (IFB) document for the City of Austin, Texas, solicitation number IFB 5000 ALD1020, for city-wide power and pressure washing and parking lot cleaning services. The solicitation is managed by Procurement Specialist Al Drayton. The bid document is structured around five main categories: Category 1A covers pressure washing services on various surfaces including limestone, brick, stucco, granite, and concrete with estimated annual quantities ranging from 18,000 to 248,000 square feet; Category 1B addresses expedited services during regular and non-regular business hours with 485 and 115 estimated annual service calls, respectively. Category 2A encompasses garage and parking lot general cleaning and sweeping services across seven different area sizes, with estimated annual quantities ranging from 40,000 to 1,500,000 square feet. Category 2B includes labor rates for related services such as parking stall painting and stenciling, with estimated annual hours of 450 during normal business hours and 225 after hours. Category 3 addresses rentals and markup with an estimated annual spending of $250,000, allowing offerors to provide additional items and equipment with markups not to exceed 25 percent for rental equipment and solvents/detergents. Category 5 permits offerors to list non-specified additional services for informational purposes only, without guarantee of purchase.
Offerors must submit pricing using the provided Pricing Submittal Sheet and are advised that alterations to the sheet or exceptions to the solicitation may result in bid rejection. All pricing must be inclusive of administrative fees, overhead, per diem, and transportation costs to the Austin, Texas area, with offerors required to provide all necessary tools, labor, travel, and equipment. Quantities listed are estimates and do not guarantee actual purchase volume, with the City reserving the right to award a single contract based on overall low cost or multiple awards based on categories, line items, or other criteria deemed advantageous. Unit prices should not exceed four decimal places, and a bid of zero will be interpreted as a no-charge item, while a blank response or "no bid" may result in non-responsiveness and bid disqualification. The document instructs procurement specialists to modify the template as needed, lock relevant cells before issuance, update red-text areas, and verify all formulas before publication.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_5000_ALD1020_ATT_6_v1.docx | DOCX document | |
| IFB_5000_ALD1020_ATT_9_v1.docx | DOCX document | |
| IFB_5000_ALD1020_ATT_4_v1.docx | DOCX document | |
| IFB_5000_ALD1020_ATT_3_v1.docx | DOCX document | |
| IFB_5000_ALD1020_PAC1_v1.pdf | ||
| IFB_5000_ALD1020_ATT_2_v1.docx | DOCX document | |
| IFB_5000_ALD1020_ATT_7_v1.docx | DOCX document | |
| IFB_5000_ALD1020_ATT_8_v1.docx | DOCX document | |
| IFB_5000_ALD1020_PAC1_v2.pdf | ||
| IFB_5000_ALD1020_ATT_11_v1.pdf | ||
| IFB_5000_ALD1020_ATT_10_v1.pdf | ||
| IFB_5000_ALD1020_ADD_1_v1.pdf | ||
| IFB_5000_ALD1020_ATT_5_v1.docx | DOCX document | |
| IFB_5000_ALD1020_ATT_1_v1.docx | DOCX document | |
| IFB_5000_ALD1020_ADD_2_v1.pdf |
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Text version
INSTRUCTIONS (Delete)
| Instructions for Excel Sheet Templates | These Price Sheets replace the old Bid Sheets. They are templates and can be modified to fit the solicitation, as needed. Procurement Specialist should adjust as needed and remove the additional sheets from the template before sending the solicitation out for publication (including the instruction sheet). | |
| The templates are unlocked. It is recommended that you lock the cells before issuing the solicitation. | In order to lock certain cells you need to protect the sheet under the format dropdown. From there you can enter a password (or not) to lock the cells. Then go back to the format cells dropdown and lock any needed cells. | |
| Please note that the buyer can pick and choose which categories will best apply for the solicitation. | Not every sheet has the same amount of rows and columns so you might have to format a bit. | |
| RED TEXT indicates areas that need your attention. Update, delete, or change the font color as necessary. | Ex: See Services bid sheet, Category 2. | |
| Taking out categories or cells may change the formulas, double check formulas before sending out. | In order to see the formulas select the cell and look at the bar under your ribbon. | |
| Read every section thoroughly and ensure each line is filled in completely and numbered correctly. | Ex: SERVICES in category 3 there are blanks for the buyer to fill out. |
SERVICES
Solicitation
PRICE SHEET
| SOLICITATION # | IFB 5000 ALD1020 |
| PROCUREMENT SPECIALIST | Al Drayton |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1A - PRESSURE WASHING SERVICES | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| 1.1 | Limestone Surface | SQ FT | 83,500 | ||
| 1.2 | Brick Surface | SQ FT | 87,400 | ||
| 1.3 | Stucco Surface | SQ FT | 27,000 | ||
| 1.4 | Granite Surface | SQ FT | 18,000 | ||
| 1.5 | Concrete Surface | SQ FT | 248,000 | ||
| TOTAL FOR CATEGORY 1A = |
| CATEGORY 1B - Expedited Services | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| 2B.1 | Flat Fee for Expedited Services - Regular Business Hours | SERVICE CALL | 485 | ||
| 2B.2 | Flat Fee for Expedited Services - Non-Regular Business Hours | SERVICE CALL | 115 | ||
| TOTAL FOR CATEGORY 1B = | |||||
| TOTAL EXTENDED PRICE FOR CATEGORY 1 = |
| CATEGORY 2 | |||||
| CATEGORY 2A - GARAGE AND PARKING LOT GENERAL CLEANING AND SWEEPING | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| 2A.1 | Area less than 5000 sq. ft | SQ FT | 40,000 | ||
| 2A.2 | Area from 5001 - 25000 sq. ft | SQ FT | 150,000 | ||
| 2A.3 | Area from 25001 - 75000 sq. ft | SQ FT | 225,000 | ||
| 2A.4 | Area from 75001 - 150000 sq. ft | SQ FT | 500,000 | ||
| 2A.5 | Area from 150001 - 250000 sq. ft | SQ FT | 400,000 | ||
| 2A.6 | Area from 250001 - 300000 sq. ft | SQ FT | 900,000 | ||
| 2A.7 | Area from 300001 - 400000 sq. ft | SQ FT | 1,500,000 | ||
| TOTAL FOR CATEGORY 2A = |
| CATEGORY 2B - LABOR RATES FOR RELATED SERVICES (to include paint and repaint stenciling of parking stalls: visitor parking, fire lane identification, ADA handicap parking, no parking area and/or loading zones, delivery parking areas, and any areas that has requires touch up painting) | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| 2B.1 | Labor rate for services during normal business hour, defined as Monday through Friday 7:00 am - 6:00 pm | HOUR | 450 | ||
| 2B.2 | Labor rate for services after hours, defined as Monday through Friday 6:01 pm - 6:59 am, Saturday and Sunday and City holidays | HOUR | 225 | ||
| TOTAL FOR CATEGORY 2B = | |||||
| TOTAL EXTENDED PRICE FOR CATEGORY 2 = |
CATEGORY 3 - Rentals and Markup
The City estimates an annual spending need of $250,000 to complete these services
The Offeror shall be able to provide additional items to perform services specified in Category 1 and 2 and the scope of work. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 25%. A bid of "0" (zero or left blank will be interpreted by the City as a zero percent markup to the City.
Markup to cost for rental equipment: The City will allow the Offeror to rent non-standard heavy equipment required to complete City projects. (Rentals only allowed, no purchases are allowed.) (not to exceed 25%)
Markup to cost for solvent(s)/detergents(s) (not to exceed 25%)
The annual spending amount is an estimate and not a guarantee fo actual volueme. The City reserves the right to purchase more or less of these quantities as may required during the contract Term. Quantities will be as-needed and specified by the City for each order.
| ITEM NO. | ITEM DESCRIPTION | Annual Estimated Spend | MARKUP TO COSTS | |
| (PERCENTAGE) | EXTENDED PRICE | |||
| 3.1 | Percentage Markup to cost for rental of height-reducing equipment and or sweepers (not to exceed 25%) | $175,000.00 | ||
| 3.2 | Percentage Markup to cost for solvent(s)/detergent(s) (not to exceed 25%) | $75,000.00 | ||
| TOTAL EXTENDED PRICE FOR CATEGORY 3 = |
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 =
CATEGORY 5 - NON-SPECIFIED SERVICES (For Informational Purposes Only)
Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services.
The minimum discount off catalog pricing and maximum markup to costs paid by the offeror shall remain fixed throughout the term of the contract including any subsequent renewal periods, and are not subject to change. THe percentage discounts off catalog pricing or markup to costs given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the percentage rates and shall not be paid separately.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| 5.1 | Other Services: | Hour, etc. | Applicable Rates |
| 5.2 | |||
| 5.3 | |||
| 5.4 |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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