IFB_5000_ALD1020_ADD_2_v1.pdf

SOLICITATION ADDENDUM

AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT

Revised 10/01/2024

Solicitation: IFB 5000 ALD1020 Addendum No: 2 Date: March 27, 2026

This addendum is to incorporate the following changes to the above referenced solicitation:

1.0 Clarifications: The solicitation package published with the solicitation has been deleted and replaced with the following, Solicitation Package Version 1.

2.0 Questions:

Q1 Question:

Can you provide the previous pricing for these services?

Q1 Answer:

Previous pricing for similar services can be found on Austin Finance Online at the following link:

https://financeonline.austintexas.gov/afo/contract_catalog/OCCViewMA.cfm?cd=MA&dd=8200&id=NA21 0000026

Q2 Question:

Which locations on the site lists are equipped with parking booths and electric parking equipment?

Additionally, what are the preferred methods for cleaning the parking equipment?

Q2 Answer:

There is no designated list of locations that include parking booths or electric parking equipment. Vendors should use standard industry‑accepted cleaning methods for both parking booths and electric parking equipment, as these are the preferred approaches for maintaining this type of equipment.

Q3 Question:

A temporary right of way permit is required for this contract. Please specify which areas or sites will need to be closed and indicate the particular locations that will require a right of way permit and public closures.

Q3 Answer:

It is not possible to predetermine which locations will require a right‑of‑way permit. Any facility that includes a sidewalk or may necessitate the use of aerial lift equipment could potentially require a permit, depending on the need for lane or road closures. This requirement is included as a precautionary measure to ensure compliance in the event a permit becomes necessary.

Q4 Question:

Can you provide an estimate of the quantity of trash and debris that will need to be removed from the sites?

Q4 Answer:

An estimate of the amount of trash and debris cannot be provided.

Q5 Question:

https://financeonline.austintexas.gov/afo/contract_catalog/OCCViewMA.cfm?cd=MA&dd=8200&id=NA210000026 https://financeonline.austintexas.gov/afo/contract_catalog/OCCViewMA.cfm?cd=MA&dd=8200&id=NA210000026

Some sections of the contract prohibit the use of blowers, while others require their use for debris removal. Are there specific sites where blowers are not allowed, or is the prohibition applicable to all sites?

Q5 Answer:

The prohibition of blowers in the scope of work is for the removal of excess water that has pooled or is standing.

Q6 Question:

For repainting tasks, can you add a line item in the price sheet, or can it be treated as a 3rd party line item?

Q6 Answer:

Paint and repainting task rates should be included on the Price Sheet in Category 2B - Labor Rates.

Q7 Question:

Please provide a list of locations where aerial lifts, scaffolding, and heavy equipment may be required?

Q7 Answer:

It is not possible to provide a list of specific locations that may require aerial lifts, scaffolding, or heavy equipment. Any facility could require this type of equipment depending on its operational needs and the conditions at the time services are performed. This provision is included as a precaution to ensure the contractor is prepared in the event such equipment is necessary.

Q8 Question:

When are ozone action days scheduled?

Q8 Answer:

Ozone action days forecasted during the ozone season (roughly March through November) the Texas Commission on Environmental Quality (TCEQ) informs the public when ozone levels are above normal.

Q9 Question:

Is it possible to arrange a site visit to at least five of the most critical locations in order to better understand the work requirements?

Q9 Answer:

A pre site visit was not scheduled for this solicitation, however the awarded vendor(s) will be able to visit the site of the service when requested.

Q10 Question:

The contract specifies that there are “no goals” for subcontracting. In light of this, is it necessary to complete the good faith effort checklist?

Q10 Answer:

Good faith effort is required if the vendor intends to use Non-certified Subcontractor(s), refer to the instructions on the Submittal - Subcontracting Plan, No Goals.

Q11 Question:

What is the budget for this contract?

Q11 Answer:

The estimated budget is $800,000 per year for up to five years.

Q12 Question:

Who is the current contractor for the previous contract?

Q12 Answer:

The current contractors for similar services for the City can be found on Austin Finance Online at the following link:

https://financeonline.austintexas.gov/afo/contract_catalog/OCCViewMA.cfm?cd=MA&dd=8200&id=NA21 0000026

Q13 Question:

Has usage historically been weighted more toward power/pressure washing, parking lot cleaning, or a fairly even mix of both?

Q13 Answer:

The historical usage was based on need.

Q14 Question:

Under the prior contract, was work generally distributed across many departments throughout the year, or did a smaller number of departments account for most of the service requests? Could you please also share the general frequency of service requests?

Q15 Answer:

The previous contract was utilized by multiple departments.

Q16 Question:

Based on similar solicitations, is there a typical timeframe after bid submission when you expect to issue an award?

Q16 Answer:

The timeframe for a recommendation for award will vary based on the number of bids received and the information provided.

Q17 Question:

Could you please provide the correct links or the updated documentation for these requirements?

Q17 Answer:

https://financeonline.austintexas.gov/afo/contract_catalog/OCCViewMA.cfm?cd=MA&dd=8200&id=NA210000026 https://financeonline.austintexas.gov/afo/contract_catalog/OCCViewMA.cfm?cd=MA&dd=8200&id=NA210000026

The link has been updated on the Scope of Work.

3.0 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

ACKNOWLEDGED BY:

Offeror Name Offeror Authorized Signature Date

RETURN ONE COPY OF THIS ADDENDUM WITH YOUR RESPONSE PRIOR TO THE SOLICITATION CLOSING

DATE. FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION OF YOUR OFFER.

Solicitation: IFB 5000 ALD1020 Addendum No: 2 Date: March 27, 2026