IFB-36C24923B0016-Replace 6N Patient Room Doors.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Emailed offers of original documents to perform the work required are due to Robert.pritchard2@va.gov by 11:00am, Eastern Standard Time (ET)

__6/1/2023_ (date). See “Important Bidder Information” for details.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24923B0016

X 05-02-2023

603-23-1-2311-0002 603-21-201

90C

Department of Veterans Affairs

Network Contracting Office 9 (90C)

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

Address all offers by electronic means only to the following email:

Robert Pritchard robert.pritchard2@va.gov

Robert Pritchard 615-225-4525

Project Title: Replace 6N Patient Room Doors

NAICS: 238290, PSC: Z2DA, Small business Size Standard: $19.5 million.

Period of Performance (POP): 100 calendar days from issuance of the Notice to Proceed (NTP)

Competitive type: Unrestricted. Set-Aside: None. Any size of business can respond.

Magnitude of Construction: Between $250,000.00 and $500,000.00.

Location of Work: Robley Rex VA Medical Center (VAMC), MainBuilding – 800 Zorn Avenue, Building 1, 6th Floor, North, Louisville, Kentucky

Summary of Work: Contractor to provide all labor, materials, equipment, and expert supervision needed to replace primary entrance and patient room doors in the Intensive Care Unit (ICU) suite with new doors and access control features in accordance with (IAW) the project specifications and drawings. Work includes infection control to level 4 and phasing.

Facsimile Bids are not authorized and accepted. Only emailed bids will be accepted.

Only one (1) site visit is authorized and organized. See FAR 52.236-27 Alternate I for Site Visit details.

Submission of offer/bid implies that contractor has reviewed the entire invitation for bid (IFB), and agrees that the terms and conditions are acceptable for inclusion in the award document without modification, deletion, or addition.

Requests for information (RFI) must be submitted using only the attached RFI form. RFI's must be specific identifying section, paragraph, and page number, and must be in question format. All items on the RFI form must be addressed;

otherwise, the Government will not provide a response. Send RFI's via email to robert.pritchard2@va.gov.

Questions received after May 25, 2023, 11:00am, Eastern Time, will not be answered unless it is in the Government's best interest.- See FAR 52.214-6 for details.

10 100

X X 52.211-10

X

X mailto:Robert.pritchard2@va.gov

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Base Offer Item(s) 1: $____________________________

Deduct Alternate 1: $______________________________

90C

Network Contracting Office 9

Department of Veterans Affairs

1639 Medical Center Parkway Suite 400

Murfreesboro TN 37129

90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135

Invoice must be submitted electronically

Setup 1-877-489-6135

36C24923B0016

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION B - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.211-1 AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF

FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS, FPMR PART 101-29 (AUG 1998)

2.2 52.211-3 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX

OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS (JUN 1988)

2.3 52.216-1 TYPE OF CONTRACT (APR 1984)

2.4 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.5 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.6 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.7 52.228-1 BID GUARANTEE (SEP 1996)

2.8 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.9 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.10 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

2.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.12 52.214-21 DESCRIPTIVE LITERATURE (APR 2002)

2.13 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.14 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.15 VAAR 852.223-70 INSTRUCTIONS TO OFFERORS—SUSTAINABLE

ACQUISITION PLAN (SEP 2019)

2.16 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023) .. 26

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG

2020)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.4 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(MAR 2023)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.8 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.9 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.14 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.15 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.16 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.17 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.18 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.19 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.20 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.21 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.22 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.23 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.24 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 63

4.25 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.26 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

4.27 ADDITIONAL ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

No.

DESCRIPTION OF

SUPPLIES/SERVICE QTY UNIT

UNIT PRICE AMOUNT

0001 1.00 JB _____________ ______________

Project 603-21-201, Replace 6-North Patient Room Doors Construction in accordance with drawings and specifications. Period of Performance 100 Calendar days from issuance of Notice to Proceed (NTP). Complete "Price Schedule-36C24923B0016.xlsx" to determine Base Offer and Deduct Alternate 1.

GRAND TOTAL ____________ __

SECTION B - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

See attached document: ADDENDUM 001 INDEX 603-21-201 Replace 6 floor-North Patient

Room Doors.

See attached document: SPEC_078400_Firestopping-603-21-201 Replace 6-North Patient

Room Doors.

See attached document: Original Specs 603-21-201 6N Patient Room Doors VA.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

IMPORTANT BIDDER INFORMATION

I. BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms, amendments, and other documents will be posted to the Contract Opportunities (FBO) Government website located at https://sam.gov/.

This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

II. BID PROCEDURES: In accordance with applicable:

✓ In general:

i. Federal Acquisition Regulation (FAR)

ii. VA Acquisition Regulation (VAAR)

iii. VA Acquisition Manual (VAAM)

✓ Specifically (not all inclusive):

i. FAR 36.103 Methods of contracting. | Acquisition.GOV

ii. FAR 36.213-1 General. | Acquisition.GOV

iii. FAR 9.104 Standards. | Acquisition.GOV

iv. VAAM -Part M814 - Sealed Bidding - Office of Acquisition and Logistics

(OAL) (va.gov)

III. BID SUBMISSION: The following documents must be included in the bid submission in the formats as stated or else the Government may deem the bid submission nonresponsive:

NOTE: Agency Policy has deviated from FAR part 28.002, Policy under Bonds and Insurance. For the purposes of this IFB, electronic, mechanically applied, and printed signatures, seals and dates may be used and must be considered original signatures, seals, and dates, without regard to the order in which they were affixed.

✓ A bid must be signed as follows:

i. if the bidder is an individual, by her/him personally.

https://www.acquisition.gov/far/36.103 https://www.acquisition.gov/far/36.213-1 https://www.acquisition.gov/far/9.104 https://www.va.gov/oal/library/vaam/vaamM814.asp#M814201 https://www.va.gov/oal/library/vaam/vaamM814.asp#M814201

ii. if the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; and

iii. if the bidder is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed.

✓ One (1) electronic copy of the entire bid document with all provisions and clauses fully-completed, signed, and dated. Missing any portion of the original IFB document may be considered non-responsive and subject to rejection of bid submission.

i. Complete blocks 14 through 20 on the SF1442.

NOTE: Acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page

✓ Bid prices on all line items listed on the Price/Cost Schedule.

✓ Complete response to the following provisions and clauses:

i. FAR 52.204-8DEV, Annual Representations and Certifications

(DEVIATION)

ii. FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

iii. FAR 52.209-13, Violation of Arms Control Treaties or Agreements- Certification

iv. FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation

✓ One (1) electronic copy of an original completed and signed SF 24 Bid Bond or other allowable Bid Security. Any missing elements of the bid submission could render the offeror ineligible and their bid will not be considered.

✓ Electronic Bid Bond must use Standard Form 24 (see FAR 28.106-1) and show no evidence of alteration, e.g. white outs, faxed or copied signatures, etc. A seal is not required. The electronic submission must have the proper authorized signatures and solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570.

✓ Individual sureties must be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety, except that the words “being duly sworn, depose and say” on the Standard Form 28 are replaced with the word “Affirm” and such Standard Form 28 is not required to be sworn and notarized. Other forms of bid security may be acceptable as denoted in FAR 28.203-2.

✓ Provide either OSHA Form 300 or 300a showing incident rates for all projects within the past three (3) years. The OSHA 300 or 300A submission will be finalized in PDF format and submitted in two (2) pages or less. This form, in Microsoft Excel format, can be downloaded from the Internet at:

https://www.osha.gov/recordkeeping/forms

i. Convert the data using the following formula for each of the three (3) years:

1. Number of Lost Time Accidents for the Year (Column H on Form 300 or 300A) x 200,000 divided by Man-Hours Worked that Year (from Form 300A) = Incident Rate for the Year

2. The Offeror must calculate the lost time incident rate for each of the past three (3) years using the appropriate OSHA Form data.

http://www.osha.gov/recordkeeping/new-osha300form6-30-16.xls https://www.osha.gov/recordkeeping/forms

These calculations must be presented for each year with the mathematical average of all three years.

3. The target average lost time incident rate is 1.0. Offerors with an average lost time incident rate exceeding 1.0 are encouraged to submit an explanation of their incident rate and/or what they have done to improve their safety record.

✓ Fully completed Contractor Experience Modification Rate (EMR) Certification form and related documents covering past and current statuses. The EMR certification finalized and submitted in PDF format. See “PRIME

CONTRACTOR INFORMATION- EXPERIENCE MODIFICATION RATING

(EMR) INFORMATION” for more details on the EMR submission.

✓ Completed response in PDF format to the following provisions and clauses:

i. FAR 52.204-8DEV, Annual Representations and Certifications

(DEVIATION)

ii. FAR 52.204-24, Representation Regarding Certain

Telecommunications and Video Surveillance Services or Equipment

iii. FAR 52.209-13, Violation of Arms Control Treaties or Agreements-

Certification

iv. FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and

Representation

✓ Submit descriptive literature IAW FAR 52.214-21, Descriptive Literature as required in the specifications document related to the offered make and model of ICU door, door control hardware, and entry intercom system.

✓ Complete the Excel document “Price Schedule-36C24923B0016”

✓ Complete the Excel document “CalcofSelfPerformedWork-36C24923B0016”

✓ Complete the Word document “Bidder Declaration-36C24923B0016”

✓ Submit all bid documents electronically via email to robert.pritchard2@va.gov.

✓ Bidders are responsible for ensuring and verifying their offer and all required bid documents are received electronically by the point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

IV. BONDING INFORMATION

✓ BID GUARANTEE: See FAR clause 52.228-1, Bid Guarantee. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, must require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4.

✓ PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount award exceeding $150,000.00 must require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 calendar days after notification of award.

V. BID OPENING: The official bid opening will be Thursday, June 1, 2023, 11:00am Eastern Time (ET) and will occur via Microsoft Teams calling the following number & code:

+1 872-701-0185, Phone Conference ID: 511 349 963#

Or Join on your computer, mobile app or room device mailto:robert.pritchard2@va.gov

Click link to join: https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjY5MWRhMTQtMjcyZS00OWRjLWIwMzktOGRlNjIyM2RkY2Vl%40threa d.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%222f7c06f0-4d72-4bc4-8d95-6129a56e284d%22%7d

Meeting ID: 253 429 590 776

Passcode: fjLHXE https://www.microsoft.com/en-us/microsoft-teams/download-app | https://www.microsoft.com/microsoft-teams/join-a-meeting

Or call in (audio only)

+1 872-701-0185,,511349963# United States, Chicago

Phone Conference ID: 511 349 963#

VI. BID AWARD: The contract will be awarded to the responsive and responsible bidder offering the lowest total price for all items within thirty (30) days after the bid opening. The time for award may be extended for up to forty-five (45) additional days by mutual agreement between the Government and the apparent lowest responsive and responsible bidder.

a. Being responsive means that the bid must include all the required documents and information, cannot take exceptions to the bid requirements, all forms must be completed fully, have the required signatures, and be submitted before the date and time specified, at the location specified, and in the way that was requested.

b. Being responsible refers to your capability to provide what the government needs. if you have no prior experience working on a government contract or if the job is particularly difficult or costly, you will undergo a pre-award survey. See FAR 9.106 for Pre-Award Survey details and FAR 9.104 for Responsibility standards.

Note: IAW FAR 9.103, Policy: While it is important that Government purchases be made at the lowest price, this does not require an award to a supplier solely because that supplier submits the lowest offer. A prospective contractor must affirmatively demonstrate its responsibility, including, when necessary, the responsibility of its proposed subcontractors.

VII. ADDITIONAL INFORMATION

✓ Contractor employees must not be considered government employees for any purpose under this contract.

✓ Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjY5MWRhMTQtMjcyZS00OWRjLWIwMzktOGRlNjIyM2RkY2Vl%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%222f7c06f0-4d72-4bc4-8d95-6129a56e284d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjY5MWRhMTQtMjcyZS00OWRjLWIwMzktOGRlNjIyM2RkY2Vl%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%222f7c06f0-4d72-4bc4-8d95-6129a56e284d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjY5MWRhMTQtMjcyZS00OWRjLWIwMzktOGRlNjIyM2RkY2Vl%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%222f7c06f0-4d72-4bc4-8d95-6129a56e284d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjY5MWRhMTQtMjcyZS00OWRjLWIwMzktOGRlNjIyM2RkY2Vl%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%222f7c06f0-4d72-4bc4-8d95-6129a56e284d%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+18727010185,,511349963#

✓ Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured.

✓ Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities).

✓ Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

DATABASE REGISTRATION INFORMATION

i. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award Management (SAM) website located at https://sam.gov is the Official U.S.

Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors wishing to do business with the Government and bid on work must have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer must deem the offeror’s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

ii. THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

iii. VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

https://sam.gov/ https://sam.gov/

iv. E-VERIFY SYSTEM: Companies awarded a contract with the federal government must enroll in E-Verify within 30 days of the contract award date. They must also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E- Verify. See FAR clause 52.222-54, Employment Eligibility Verification (NOV 2021).

PRIME CONTRACTOR INFORMATION- EXPERIENCE MODIFICATION RATING

(EMR) INFORMATION:

1. All Bidders/Offerors must submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

If such certification cannot be made, a Bidder/Offeror must explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2. All Bidders/Offerors must submit information regarding their current Experience

Modification Rate (EMR). This information must be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead.

If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI.

Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico must obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror must submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor must perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green

Environmental Management System (GEMS) applicable for the contract.

The Contractor must perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals.

In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor must take corrective and/or preventative actions. In the case of a noncompliance, the Contractor must respond and take corrective action immediately. In the case of a nonconformance, the Contractor must respond and take corrective action based on the time schedule established by the facility GEMS Coordinator.

In addition, the Contractor must ensure that they are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel must complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

PAYMENT FOR MATERIALS STORED OFF-SITE:

Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the Contracting Officer.

SCHEDULE OF MATERIAL SUBMITTALS:

The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS POLICIES:

Contractor must comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C.

chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

In accordance with 36 CFR 1222.32, Contractor must maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA). Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

The Contractor must immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the firm-fixed price contract.

The Contractor must ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected.

The Contractor must not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it must be returned to the Government’s control or the Contractor must hold it until otherwise directed. Items returned to the Government must be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer who awarded the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by all Government guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

The Contractor must only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the project location VA Medical Center’s written policy.

The Contractor must not create or maintain any records containing any non-public Government information that are not specifically tied to or authorized by the contract.

The Contractor must not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

The Government owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government and must have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

TRAINING:

All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons.

The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

All training must be coordinate with the Contracting Officer’s Representative assigned to the contract.

BACKGROUND INVESTIGATIONS:

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

• If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

• If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special

Agency Check (SAC)) which must be completed prior to being allowed access.

• If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

(END OF IMPORTANT BIDDER INFORMATION)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.211-1 AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA

INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL

ITEM DESCRIPTIONS, FPMR PART 101-29 (AUG 1998)

(a) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service

Specifications Section, Suite 8100

470 East L'Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(b) If the General Services Administration, Department of Agriculture, or Department of

Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (a) of this provision. Additional copies will be issued for a fee.

(End of Provision)

2.2 52.211-3 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA

INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL

ITEM DESCRIPTIONS (JUN 1988)

The specifications cited in this solicitation may be obtained from:

Activity: VA Office of Construction & Facilities Mgmt

Complete Address:

http://www.cfm.va.gov/til/

Telephone Number: 502-287-4222

Person to be Contacted: Anthony Costanzo

Time(s) for Viewing: NA

The request should identify the solicitation number and the specification requested by date, title, and number, as cited in the solicitation.

(End of Provision)

2.3 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.4 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.5 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION

(FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action

Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the

Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for minority participation for each trade

Goals for female participation for each trade

2.6 % 6.9 %

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance

Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action

Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order

11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for

Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is

Louisville, Kentucky

2.6 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material,"

"domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials"

(Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the

Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the

Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR

52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.7 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury

Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or 3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.8 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID

GUARANTEE) (FEB 2021)

(a) Offerors shall obtain from each person acting as an individual surety on a bid guarantee—

(1) A pledge of assets that meets the eligibility, valuation, and security requirements described in the Federal Acquisition Regulation (FAR) 28.203–1; and

(2) Standard Form 28, Affidavit of Individual Surety.

(b) The Offeror shall include with its offer the information required at paragraph (a) of this provision within the timeframe specified in the provision at FAR 52.228–1, Bid Guarantee, or as otherwise established by the Contracting Officer.

(c) The Contracting Officer may release the security interest on the individual surety’s assets in support of a bid guarantee based upon evidence that the offer supported by the individual surety will not result in contract award.

(End of Provision)

2.9 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Robert Pritchard robert.pritchard2@va.gov Hand-Carried Address:

Department of Veterans Affairs

Network Contracting Office - 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

Mailing Address:

Department of Veterans Affairs

Network Contracting Office - 9 1639 Medical Center…