IFB 26020 Trilogy Shampoo Station Addition.PDF

Invitation for Bid

IFB # 26020

Trilogy Shampoo Station Addition

Due: Wednesday, October 8, 2025

@ 2:00 PM CST

Issue Date of this Document: 9/15/2025

Please be advised that all Contractors should register online at DemandStar to receive future solicitation notices from Fox Valley Technical College. For more information please see the section titled: “Distribution of Procurement Solutions – Doing Business with FVTC.”

Main Campus * 1825 N. Bluemound Drive * Appleton, WI 54912 https://www.demandstar.com/app/wapp/registration

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TABLE OF CONTENTS

1. DUE DATE

2. PUBLIC OPENING

3. BRIEF DESCRIPTION

4. CALENDAR OF EVENTS

5. MANDATORY PRE-BID MEETING

6. BID DELIVERY OPTION – ELECTRONIC BIDDING THROUGH DEMANDSTAR

7. SUBMISSION AND FORMAT OF BIDS

8. GENERAL

9. INTERPRETATION

10. WITHDRAWAL OF BIDS

11. QUALIFICATION OF CONTRACTORS

12. BID SECURITY

13. PERFORMANCE AND PAYMENT BONDS

14. POWER OF ATTORNEY – BONDS

15. CONTRACT AND BOND SIGNATURES

16. ACCEPTANCE / REJECTION

17. BASE BID

18. DEVIATIONS AND EXCEPTIONS, AND VARIATIONS FROM SPECIFICATIONS

19. ALTERNATE BIDS

20. CONTRACT AWARD

21. SUBJECT TO BOARD APPROVAL

22. SCHEDULE

23. TAXES

24. RIGHT TO NEGOTIATE CONTRACT TERMS

25. CANCELLATION CLAUSE

26. HAZARDOUS MATERIALS

27. WARRANTY

28. PROPERTY PROTECTION

29. PERMITS

30. CONTRACTOR SAFETY

31. INSURANCE REQUIREMENTS

32. DEBARMENT and SUSPENSION CERTIFICATION

33. PUBLIC INSPECTION OF BIDS

34. WISCONSIN’S RIGHT TO KNOW LAW

35. PROCUREMENT SOLICITATIONS – DOING BUSINESS WITH FVTC

36. OBTAINING BID INFORMATION FROM A 3RD PARTY

STATEMENT OF WORK

BID FORM

Contractor Work & Safety Rules

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INSTRUCTIONS TO CONTRACTORS

1. DUE DATE

Sealed bids must be received by prior to 2:00 PM CST on Wednesday, October 8, 2025. Bids shall be submitted using Electronic Bidding (e-bidding) in DemandStar; please review Responding to an Electronic Bid for instructions. Any bid received after 2:00 PM CST shall be disqualified.

2. PUBLIC OPENING

Bids will be publicly opened on Wednesday, October 8, 2025 at 2:15 PM CST. The public bid opening will be available via a Microsoft Teams Meeting.

Click the link for the public bid opening: Click here to join the bid opening meeting

A webpage will open and you will have two choices: Download the Windows app and Join on the web instead. If you join on the web, you can use either Microsoft Edge or Google Chrome. Your browser may ask if it’s OK for Teams to use your mic and camera. Be sure to allow it if you would like to be seen and heard in the meeting.

1. Enter your business name and choose your audio and video settings. If the meeting room (or another device that’s connected to the meeting) is nearby, choose Audio off to avoid disrupting. Select Phone audio if you want to listen to the meeting on your mobile phone.

2. When you’re ready, hit Join now.

3. This will bring you into the lobby. We’ll notify the meeting organizer that you’re there, and someone in the meeting can then admit you.

If you would like information on how to join the public bid opening, please contact Becky Ward at 920-735-4761.

3. BRIEF DESCRIPTION

Fox Valley Technical College is soliciting sealed bids to add three shampoo stations in the Trilogy Salon. The work will include demo, plumbing, electrical, casework, flooring and painting. This work will be awarded to one (1) general contractor.

4. CALENDAR OF EVENTS

Listed below are important dates related to this Invitation for Bid (IFB). In the event FVTC finds it necessary to change any of these dates it will do so by issuing an addendum to this IFB.

Date Event

Monday, September 15, 2025 Date of IFB issue

Monday, September 29, 2025 Mandatory Pre-Bid Meeting at 8:30 AM in Room B142 Main Campus, 1825 N. Bluemound Drive, Appleton, WI 54914

Wednesday, October 1, 2025 Contractor inquiries/questions deadline @ 4:00 PM CST

Thursday, October 2, 2025 Estimated date for FVTC to answer Contractor’s questions

Wednesday, October 8, 2025 Bids due from Contractors by or prior to 2:00 PM CST; ebidding through DemandStar

Tuesday, October 21, 2025 FVTC District Board Meeting (approval of selected Contractor)

Wednesday, October 22, 2025 Earliest date FVTC can issue Contract/Purchase Order

Monday, May 26, 2025 Anticipated Construction Start Date

Friday, August 8, 2025 Date by which work must be substantially complete https://teams.microsoft.com/l/meetup-join/19%3ameeting_N2ZhNDUxNTItOTQxMy00MzdiLTg3YTgtYWExZTQyNzg3OTJi%40thread.v2/0?context=%7b%22Tid%22%3a%22ae888c53-4d60-47da-a75a-c8a10f1d47b0%22%2c%22Oid%22%3a%2206b956e1-d50e-4c1f-ad61-6cab003d019b%22%7d

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5. MANDATORY PRE-BID MEETING

A mandatory pre-bid meeting will be held on-site and in-person on Monday, September 29, 2025 at 8:30 AM CST in room B142 at the Main Campus (Door 15), which is located at 1825 North Bluemound Drive in Appleton, WI 54914.

The purpose of this meeting is to familiarize Contractors with FVTC’s bid and construction requirements and to provide any needed clarifications. All Contractors who plan to submit a bid must attend this mandatory pre-bid meeting. Please be on time as accommodation will not be made for late arrivals. Contractors are also reminded to review all bid documents, drawings, etc., prior to arrival.

6. BID DELIVERY OPTION – ELECTRONIC BIDDING THROUGH DEMANDSTAR

Bids and all associated documentation shall be submitted using Electronic Bidding (e-bidding) through DemandStar.

For instructions, please refer to Responding to an Electronic Bid that has been uploaded into DemandStar. It is the responsibility of the Contractor to ensure that the Bid was received on time. Please follow up with Becky Ward at 920- 735-4761 or purchasing@fvtc.edu if you have any questions.

7. SUBMISSION AND FORMAT OF BIDS

All bids shall be submitted on the BID FORM included herein and only bids which are made on the BID FORM will be considered. The entire BID FORM and other supporting documents, if any, shall be completed and submitted in the manner specified hereinafter.

Addenda issued during the time of bidding shall become a part of the Bid Documents. Contractors shall acknowledge receipt of each addendum in the appropriate space provided on the BID FORM. If the Contractor does not acknowledge all issued addendums, the Contractor’s bid may be rejected.

The Contractor shall be responsible for delivery of the sealed bid to the designated place on or before the date and time specified as noted in the DUE DATE section. Bids received after specified due date and time will be rejected.

All deviations and exceptions must be clearly stated on the BID FORM. Any attachment thereto, or the inclusion of any correspondence, written or printed matter, or details of any nature other than that specifically called may disqualify the bid. Once a bid is submitted, changes may be made only by withdrawing the bid and submitting a new bid before the bid due date and time.

8. GENERAL

Failure to examine any and all documents will in no way relieve the successful Contractor from the necessity of submitting the required products in accordance with the Bid.

Fox Valley Technical College reserves the right to reject the bid if the evidence submitted by, or investigation of, the Contractor fails to satisfy FVTC that the Contractor is responsible and qualified to carry out the obligations of the Contract and to complete the Work contemplated therein.

Issuance of a Purchase Order(s) is subject to the availability of funds within budget parameters for this project. Fox Valley Technical College shall not incur any liability for any costs incurred by the Contractor in submitting a bid in response to this IFB. FVTC is an Equal Opportunity Employer and Educator operating under the Affirmative Action Plan.

9. INTERPRETATION

No verbal explanation or instructions will be given in regards to this IFB during the bid period. FVTC will not be responsible for verbal instructions. Contractors shall bring questions, inadequacies, omissions, or conflicts to FVTC’s attention. All Contractor requests for clarification or interpretation must be received by the individual indicated below, in the manner indicated below, on or before Wednesday, October 1, 2025 at 4:00 PM CST. Prompt clarification will be supplied to all Contractors of record by addendum, via DemandStar.

All requests for clarification or interpretation shall be directed via e-mail to: purchasing@fvtc.edu

Responses will not be made to telephone, faxed or mailed inquiries. During the time period from the issue date of this IFB until FVTC has notified all Contractors of its decision, all contact with any other FVTC or Wisconsin Technical College System employee concerning this IFB is prohibited. Failure to adhere to this provision may be cause for disqualification of a Contractor’s submission.

Failure to request clarification or interpretation of the IFB will not relieve the successful Contractor of responsibility.

Signing of the BID FORM will be considered as implicitly denoting that the Contractor has a thorough understanding of the scope of work.

mailto:purchasing@fvtc.edu mailto:purchasing@fvtc.edu

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10. WITHDRAWAL OF BIDS

Bids may be withdrawn by written request received from the Contractor or an authorized representative thereof prior to the time fixed for opening of bids, without prejudice to the right of the Contractor to file a new bid. Negligence on the part of the Contractor in preparing their bid confers no right for withdrawal of the bid after it has been opened.

Bids may be held by FVTC for a period not to exceed one hundred twenty (120) days from the date of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of the Contractors, prior to the awarding of the contract.

11. QUALIFICATION OF CONTRACTORS

Before the award of a Contract can be approved FVTC shall be satisfied that the Contractor involved meets the following requirements. FVTC reserves the right to reject the bid if the evidence submitted by, or investigation of, the Contractor fails to satisfy FVTC that the Contractor is responsible and qualified to carry out the obligations of the Contract and to complete the Work contemplated therein.

a. Has completed one or more projects of at least 50% of the size or value of the division of work being bid and the type of work completed is similar to that being bid.

b. Has access to all necessary equipment and has organizational capacity and technical competence necessary to do the work properly and expeditiously.

c. Provides a sworn financial statement upon request, which evidences the Contractor has adequate financial resources to complete the work being bid, as well as all other work the Contractor is presently under contract to complete.

d. Has a record of satisfactorily completing past projects. Criteria which will be considered in determining satisfactory completion of projects by contractor will include:

i. Completed contracts in accordance with drawings and specifications.

ii. Diligently pursued execution of the work and completed contracts according to the established time schedule unless extensions were granted.

iii. Fulfilled guarantee requirements of the contract documents.

iv. Established and diligently maintained a satisfactory affirmative action program in accordance with the contract provisions.

e. Contractors must have appropriate registration and licensure, if applicable, for the State of Wisconsin before submitting a bid to Fox Valley Technical College.

f. Is not presently on an ineligible list maintained by the Department of Administration, or by any other State or the Federal Government, for noncompliance with Equal Employment Opportunities and Affirmative Action requirements.

12. BID SECURITY

Each bid shall be accompanied by bid security in the sum of five percent (5%) of the total bid amount plus alternates.

The required security must be in the form of a certified or bank cashier’s check made payable to Fox Valley Technical College or a bid bond issued by a surety licensed to conduct business in the State of Wisconsin and named in the current list of “Surety Companies Acceptable On Federal Bonds” as published in the Federal Register by the Audit Staff Bureau of Accounts, U.S. Treasury Department. The Surety Company must have an AM Best rating of A- or better.

The bid security of the successful Bidder will be retained until Bidder has executed the contract and furnished the required contract security, whereupon it will be returned; if they fail to execute and deliver the contract and furnish the required contract security within 15 days of the notice of award, Fox Valley Technical College may annul the notice of award and the bid security of that proposer will be forfeited as liquidated damages.

The bid security of any Bidder whom Fox Valley Technical College believes to have a reasonable chance of receiving the award may be retained by Fox Valley Technical College until the seventh (7th) day after the executed Contract is delivered by Fox Valley Technical College to Contractor and the required contract security is furnished, but no longer than the sixty-first (61st) day after the bid opening. Bid Security submitted in the form of a check submitted by other Bidders will be returned within ten (10) days of the bid opening.

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13. PERFORMANCE AND PAYMENT BONDS

Simultaneously with the delivery of the signed Contract, the Contractor shall furnish bonds covering faithful performance of the Contract and the payment of all obligations arising there under, issued by a corporate surety acceptable to Owner and authorized to do business in the State of Wisconsin, in accordance with statutory requirements. The bonds shall be provided on forms known as Bond of Public Contractor, in the amount of one hundred percent (100%) of the total base bid amount which includes all owner direct purchases. There can be no amendments to the bond without acknowledgement from the owner. The Surety Company must have an AM Best rating of A- or better. The specified performance and payment bond will be AIA A312.

Bonds shall include the following: guarantee that Contractor will satisfactorily perform each and every part of the Contract, including completion time and warranties required; guarantee payment to material and labor suppliers, subcontractors and every other person entitled to payment for work or materials supplied for completion of Work under such Contract; and, allow for any additions or deductions to the Contract and guarantee that completion time shall not be extended by reason of said changes, unless approved by Owner at time of said change, provided that no notice of aforesaid alterations, additions or omissions need be given to surety company.

The Performance and Payment Bonds are only required to apply to the construction period and the first year of the warranty period. Said bonds shall not apply to any extended warranty period beyond the first year. Such extended warranties are limited to the applicable Contractor and manufacturer.

14. POWER OF ATTORNEY – BONDS

A certified copy of a power of attorney shall be provided by the surety company showing that the agent who signs the Bond has the power of attorney to sign for the surety company. This certification must be signed by the secretary or assistant secretary of the company and not by an attorney-in-fact. The certification must bear the same or later date as the Bond and must be provided for Bid Bond, Payment Bond and Performance Bond.

15. CONTRACT AND BOND SIGNATURES

If the Bidder is a partnership or a joint venture, a certified list providing the names of individuals constituting the partnership or joint venture must be furnished. The Contract itself may be signed by one partner of the partnership, or one partner of each firm comprising the joint venture, but the performance-payment bond must be signed by all of the partners.

If a Bidder is a corporation, it is necessary that a current certified copy of the resolution or other official act of the directors of the corporation be submitted showing that the person who signs the contract is authorized to sign contracts for that corporation. IT IS ALSO NECESSARY THAT THE CORPORATE SEAL BE AFFIXED TO THE RESOLUTION, CONTRACT, AND PERFORMANCE-PAYMENT BOND. If your corporation has no seal, it is required that the above documents include a statement or notation to the effect that the corporation has no seal.

16. ACCEPTANCE / REJECTION

FVTC reserves the right to accept or reject any or all bids, to waive any technicality or informality in any bid submitted, and to accept any part of a bid deemed to best serve the interests and needs of FVTC and said determination shall be final.

FVTC reserves the right to reject all bids received and reissue the IFB if it feels an adequate level of competition was not obtained, or if specifications/terms did not allow for a sufficient level of competing bids to be received, or if desired specifications, features, or standards were not, in the opinion of FVTC, acceptable.

FVTC reserves the right to reject the bid if the evidence submitted by, or investigation of, the Bidder fails to satisfy FVTC that the Bidder is responsible and qualified to carry out the obligations of the contract and to complete the Work contemplated therein.

17. BASE BID

This will be a lump sum bid for the scope of work required. Contractors must also bid alternates, if any.

18. DEVIATIONS AND EXCEPTIONS, AND VARIATIONS FROM SPECIFICATIONS

The specifications contained in this IFB are intended to define the level of quality and performance and not to restrict competition. Unless indicated otherwise, equivalents are acceptable and suppliers may offer other brands of the equivalent equipment for FVTC’s consideration. All requests for variations in the Specifications or Equivalents must be

IFB #26020 Trilogy Shampoo Station Addition Page 7 of 17 submitted to purchasing@fvtc.edu by Wednesday, October 1, 2025 at 4:00 PM CST. The request must provide sufficient detail to verify that the equipment is an equivalent in dimensions and quality levels. Whether or not the requested variation is of equal or greater quality will be at the sole discretion of FVTC. Other deviations and exceptions from terms, conditions, or statement of work shall be described fully on the Proposal Submission Form.

19. ALTERNATE BIDS

All requests for alternates must be submitted to purchasing@fvtc.edu by Wednesday, October 1, 2025 at 4:00 PM CST.

The request must provide sufficient detail to verify that the equipment is an equivalent in dimensions and quality Levels, to included specifications/brochures. Whether or not the requested variation is of equal or greater quality will be at the sole discretion of FVTC. All submitted alternates will be approved or rejected via addendum.

20. CONTRACT AWARD

If FVTC awards a contract for this bid, it shall be awarded to the Contractor with the lowest Base Bid plus alternates, if any, which meets all specifications required, up to the limit of available capital budget funding. The Contract, which the successful Bidder will be required to enter into is AIA Contract A101 and A201, with the exception to A201, section

11.3.7 terms, as FVTC will not waive subrogation per our insurer.

21. SUBJECT TO BOARD APPROVAL

An award by FVTC under this IFB is subject to the approval of the FVTC District Board. A preliminary award notification will be sent after the bid evaluation, but the final award notification will not take place until after Board approval on Tuesday, October 21, 2025.

22. SCHEDULE

The earliest that FVTC can issue a Purchase Order is Wednesday, October 22, 2025. The anticipated start date is Monday, May 26, 2025. Once Contractor has coordinated a start date with FVTC, Contractor shall work continuously until the project is complete. All work must be substantially complete on or before Friday, August 8, 2025.

23. TAXES

FVTC is a governmental entity exempt from payment of sales taxes pursuant to Wisconsin Statutes, Section 77.54(9a).

In addition, materials purchased for any of FVTC’s construction projects are tax-exempt pursuant to Wisconsin Statutes, Section 77.54(9m).

24. RIGHT TO NEGOTIATE CONTRACT TERMS

FVTC reserves the right to negotiate the terms of the Contract, including the award amount, with the selected Contractor prior to entering into a Contract. If contract negotiations cannot be concluded successfully with the lowest bid Contractor, FVTC may negotiate a Contract with the next lowest bid Contractor.

25. CANCELLATION CLAUSE

FVTC may, without cause, terminate the Contract by giving written notice of such termination to the awarded Contractor. In the event of such termination, FVTC shall reimburse the services performed and reasonable expenses actually incurred by the Contractor in relation to the work prior to the Contractor’s receipt of such notice of termination.

26. HAZARDOUS MATERIALS

Neither the Contractor nor subcontractor shall provide any equipment or material, which contain asbestos or any other hazardous material.

27. WARRANTY

All work and equipment shall be warranted for a minimum of two years after the date of substantial completion.

FVTC requires the Bidder/Contractor, not the manufacturer, to coordinate and resolve all issues with regard to the warranty of the items. FVTC will not contact the manufacturer.

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28. PROPERTY PROTECTION

The awarded Contractor is responsible to protect all existing and newly installed work, materials, equipment, improvements, utilities, structures, and vegetation at all times during the course of this contract. Any property or incidentals damaged during the course of this contract shall be repaired or replaced to the satisfaction of FVTC.

The awarded Contractor shall be responsible to remove all their debris from the site and clean affected work areas.

Awarded Contractor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses; or upon request by a FVTC representative, shall remove such debris and materials from FVTC property. The awarded Contractor shall leave all affected areas as they were prior to beginning work.

29. PERMITS

Each Contractor shall obtain permits as required, pay all required permit fees, and include such cost in this bid.

30. CONTRACTOR SAFETY

By submitting a bid, the Contractor and all Subcontractors are agreeing to the Contractor Work and Safety Rules, which are included in this IFB.

31. INSURANCE REQUIREMENTS

The successful Contractor(s) will be required to provide a certificate of insurance to FVTC prior to issuance of the purchase order and commencement of the contract. FVTC requires 30-day written notice of cancellation, non-renewal or material change in the insurance coverage.

General Information

The Contractor shall maintain, at its own expense, throughout the Contract and any extensions thereof, the insurance coverages and minimum required limits as described below. Failure by the Contractor to maintain any required insurance coverages shall be deemed to be a material breach of the terms of this Contract.

In all cases where Excess or Umbrella policies are used in order to meet the minimum required levels of coverage, the coverage provisions of such Excess or Umbrella Liability policies must exceed or follow form of the underlying policies.

Subcontractors of all tiers are required to meet the coverage requirements described herein.

Additional Insured Requirement Name Fox Valley Technical College as an additional insured and list the project name as: IFB 26020 Trilogy Shampoo Station Addition

a. Coverage Amounts Required

i. Commercial General Liability Coverage

$1,000,000 per occurrence / $3,000,000 aggregate

ii. Comprehensive Automobile Coverage

$1,000,000 combined single limit

iii. Worker’s Compensation and Employers Liability

Must carry coverage for Statutory Worker’s Compensation and Employers Liability limits of:

$100,000 each accident $500,000 disease policy limit $100,000 disease – each employee Must include coverage for occupational disease, sickness, and death.

Must include Broad Form All States Endorsement/other states endorsement.

b. Additional Requirements Must include Premises and Operations Liability.

Must include Explosion, Collapse and Underground Coverage.

Must include Broad Form Blanket Contractual.

Must include Personal Injury (Group A, B, C).

Must include Product and Completed Operations Coverage.

Must include Broad Form Property Damage including Completed Operations.

Must include Independent Contractors Coverage (Owners & Contractors protective).

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Additional Insured Status

Fox Valley Technical College, its members, subsidiaries, directors, officers and employees shall be included as Additional Insureds under the Commercial General Liability and Business Automobile Liability policies required in the above section.

Additional Insured coverage under the Commercial General Liability section shall include both the ongoing operations (CG 20 10 or equivalent) and completed operations hazards (CG 20 37 or equivalent).

Additional Insured status shall apply on a primary and noncontributory basis.

Waiver of Subrogation

Contractor waives all rights of subrogation against Fox Valley Technical College its members, subsidiaries, directors, officers and employees for recovery of damages to the extent these damages are covered by any of the Independent Contractors insurance policies maintained above.

All required policies should be endorsed to include a waiver of subrogation in favor of Fox Valley Technical College, its members, subsidiaries, directors, officers and employees.

Notice of Cancellation/Material Change

All policies required above shall include an endorsement which provides 30 days’ written notice of cancellation or material change from the insurance carrier. Notice of cancellation should be sent to the following:

Fox Valley Technical College Attn: Risk Management Department 1825 North Bluemound Drive Appleton, WI 54912

32. DEBARMENT and SUSPENSION CERTIFICATION The sub-recipient certifies by signing this sub-award that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal or state department or agency.

33. PUBLIC INSPECTION OF BIDS

In order to maintain the integrity of the competitive bid process, if a request is made under open records laws to view bids received for this IFB, bids will not be made available until an official award decision by FVTC has been made.

Any restrictions on the use of information contained within a bid must be clearly stated in the bid itself. Proprietary information submitted will be handled in accordance with appropriate procurement regulations and Wisconsin Public Records law. Note: The Wisconsin Public Records law classifies most correspondence with a government entity such as FVTC and member Colleges, as open and available for public inspection. Proprietary restrictions normally are not accepted; however, when accepted it is the Contractor’s responsibility to defend the determination in the event of an appeal or litigation. Pricing information can never be held as confidential.

34. WISCONSIN’S RIGHT TO KNOW LAW

It is a direct condition of the terms of this bid that if there be any toxic substances, materials, or infectious agents, in this bid, the Contractor shall supply a Safety Data Sheet (SDS) with the material shipment and/or at the time the material is brought on to FVTC premises and a copy of the SDS is to be forwarded to:

Fox Valley Technical College ATTN: Risk Management Department PO Box 2277 Appleton, WI 54912-2277

Fox Valley Technical College reserves the right to reject any bid not in compliance.

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35. PROCUREMENT SOLICITATIONS – DOING BUSINESS WITH FVTC

FVTC uses DemandStar.com as their automatic Contractor registration, procurement notice and document distribution system.

a. Contractors interested in receiving bid and bid information from FVTC must register online at DemandStar to access all bidding opportunities at the College. FVTC maintains Contractor lists only through DemandStar.com.

• Registration is FREE.

• Register at DemandStar.

If you have already registered through this link with regard to another WAPP agency, you do not have to register again to receive solicitations generated by FVTC, contact DemandStar registration assistance to have your agency designation changed.

• Select Commodity Codes in order to receive notifications.

Once your DemandStar registration has been activated you must log in to DemandStar and go to the “Account Info” page. Then “Edit” “Commodity Codes” and select any NIGP commodity codes that pertain to your business. You will then be notified of any solicitations that match your commodity code selections. If commodity codes are not selected you will not receive any notifications.

• For registration assistance, please call 866-273-1863 or e-mail support@demandstar.com

b. It is the responsibility of the Contractor to regularly monitor this Website.

• Contractors are required to update and maintain their profile on DemandStar in order to ensure notification and access to procurement opportunities and information they are interested in receiving. This includes updating the commodity codes the Contractor wants solicitations/notifications for.

• A Contractor’s failure to retrieve available, required procurement information and include the appropriate documentation and information in bids and proposals is the sole responsibility of the Contractor, and may result in disqualification.

36. OBTAINING BID INFORMATION FROM A 3RD PARTY

Vendors are responsible for checking DemandStar at www.demandstar.com for any addenda prior to submitting a bid.

FVTC is not responsible for the content of any bid package received through a 3rd party bid service. It is the sole responsibility of the vendor to ensure the completeness of the documents received from any 3rd party source.

http://www.demandstar.com/

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STATEMENT OF WORK

IFB #26020 Trilogy Shampoo Station Addition

SECTION I: INTRODUCTION

Fox Valley Technical College is soliciting sealed bids to add three shampoo stations in the Trilogy Salon. The work will include demo, plumbing, electrical, casework, flooring and painting. This work will be awarded to one general contractor.

Fox Valley Technical College is a public 2-year Technical College with its main campus and headquarters located in Appleton, Wisconsin, and a student body of over 5,000 FTE (full time equivalent) students. The College serves approximately 50,000 people annually. FVTC has two campuses (Appleton and Oshkosh), four regional centers (Chilton, Clintonville, Waupaca, and Wautoma) and eight training centers (three in Appleton, four in Oshkosh, and one in Durham, NH) covering a 5-county area (Calumet, Outagamie, Waupaca, Waushara, and Winnebago) and parts of four other counties (Brown, Manitowoc, Portage, and Shawano).

Section II: SCOPE OF WORK

A. Provide all labor, supervision, materials, tools and equipment to complete project.

B. Contractor is responsible for complying with all Federal, State, and Local regulations, codes and to obtain all permits required to perform this work.

C. Contractor is responsible for coordinating all rough-in and final inspections needed.

D. Unless stated otherwise, Contractor shall comply with the attached “FVTC Construction Specification Standards.”

E. Contractor is responsible for verifying all dimensions.

F. Contractor is responsible for final clean of construction and adjacent areas.

G. Prior to the installation of any new or removed ceiling tile, the Contractor shall provide FVTC Facilities staff with the opportunity to perform an above ceiling inspection.

H. Where existing flooring is to remain, Contractor is responsible for protecting it from damage during the work.

I. See attached existing drawings for reference and new scope only “IFB 26020 Drawings”.

General Trades

Demolition:

GD 1. Install dust wall around work perimeter GD 2. Remove and dispose of existing pedicure stations/casework GD 3. Provide dumpster

Install:

GI 1. Install wood backing in wall for new casework GI 2. Complete all other work as necessary to complete installation of new dryer venting and plumbing.

Bid Alternate 1: Infill arched opening per detail on the drawings

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Casework

Install:

CI 1. Provide and install casework & solid surface countertops per the drawings

1.1 Further details will be provided at pre-bid walkthrough

Plumbing

Demolition:

PD 1. Disconnect piping and supply to existing pedicure stations PD 2. Sawcut around hub drains (as necessary) to coordinate with new shampoo station layout

2.1. Coordinate concrete infills with General Contractor

Install:

PI 1. Move hub drains & associated drain piping (as necessary) to coordinate with new shampoo station layout PI 2. Reconfigure supply piping as needed for new shampoo station layout PI 3. Plug one drain as noted on drawings PI 4. Install new shampoo sinks onto casework

4.1. Connect supply & drain lines

Electrical

Demolition:

ED 1. Any demo necessary for new receptacle layout

Install:

EI 1. Install (4) new GFI receptacles above new countertop EI 2. Extend (4) existing GFI receptacles to face of new sink pedestal cabinets

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Flooring

Demolition:

FD 1. Remove extents of damaged flooring (roughly 6’x16’)

Install:

FI 1. Install owner supplied vinyl base within extents of project limits FI 2. Install owner supplied flooring (roughly 6’x16’)

2.1. Contractor to verify dimensions/size of flooring patch

2.2. Contractor to install moisture mitigation system on new concrete.

Painting

Install:

PI 1. Paint touch ups as needed within project limits

1.1. Texture to be repaired where necessary to match adjacent finishes

1.2. Color to be: SW1030 SCULPTURE GRAY

Bid Alternate 1: Finish, texture & paint infilled arched opening (finishes to match adjacent walls)

IFB #26020 Trilogy Shampoo Station Addition Page 14 of 17

BID FORM

FVTC IFB #26020 Trilogy Shampoo Station Addition DUE: Wednesday, October 8, 2025 at 2:00 PM CST

1. General All information requested by FVTC relating to the Invitation for Bid is attached to this Bid Form. Bidders must complete and submit the following:

1.1 Bid Form (Pages 14-15)

1.2 Bid security in the sum of five percent (5%) of the total bid amount. The required security must be in the form of a certified or cashier’s check or a bid bond.

2. Bidder/Contractor Name (please type):

Company Name:

Name and Title of contact person:

Address:

Street City State Zip

Telephone:

Email address:

3. Addendum(s)

List Addendum Numbers you have received (if applicable) _____, _____, _____, _____, _____

4. Pricing In compliance with the Invitation to Bid, the undersigned hereby proposes to perform all work necessary for the completion of the work as outlined in the Statement of Work. The Contractor’s work shall be in strict accordance with the specifications as prepared by FVTC.

Base Bid: Trilogy Shampoo Station Addition $

Alternate #1: All work associated with infilling arch opening $

Total Bid: Bid Security shall be based on this amount. $

5. Compliance with all Sections of this Invitation for Bid:

Bidder/Contractor agrees to comply with all aspects of this IFB, including but not limited to, terms, conditions, and Statement of Work.

Yes No Explain:

IFB #26020 Trilogy Shampoo Station Addition Page 15 of 17

6. Signatures The submission of a bid shall be considered as a representation that the Contractor has carefully investigated all conditions, has full knowledge of the scope, nature and quality of work required, and is familiar with all applicable State, Federal and Local regulations that affect, or may at some future date affect the performance of the contract.

By signing below, the Contractor hereby certifies that the bid has been made without any connection with any other Contractor and is in all respects fair and without collusion or fraud, and it is made with the understanding that no elected officer or any employee of Fox Valley Technical College is interested therein, directly or indirectly, unless otherwise stated.

The proper submission of this form by the Contractor will be considered as the Contractor’s offer to enter into a Contract in accordance with the provisions herein set forth.

If your company’s bid is accepted and a contract issued, then this Invitation for Bid and all documents attached hereto including any addenda, your company’s bid amounts, and any other written offer/clarifications made by your company and if accepted by FVTC, will be incorporated into the entire Contract between FVTC and your company, and it shall contain the terms and conditions agreed on by the parties hereto, and no other agreement regarding the subject matter of this bid shall be deemed to exist or bind any of the parties hereto.

Company:

Signature: Date:

Name and Title:

IFB #26020 Trilogy Shampoo Station Addition Page 16 of 17

Contractor Work & Safety Rules General Rules / Safety Requirements / Work Areas

A. General Rules

1. Parking:

Appleton Campus: Contractor personnel may park at an entrance near the project with approval; otherwise, limited parking is permitted in the parking area near Entrance 8.

Riverside Campus: Contractor personnel may park at an entrance near the project with approval; otherwise, parking is permitted in the north parking lot.

Spanbauer Campus: Contractor personnel may park at an entrance near the project with approval; otherwise, parking is permitted in the rear of the building.

2. Contractor Entrance:

Appleton Campus: All Contractor personnel must sign in and out at the Facilities & Operations Office each work day.

Riverside Campus: All Contractor personnel must sign in and out at the Front Desk each work day.

Spanbauer Campus: All Contractor personnel must sign in and out at the Front Desk each work day.

3. Identification: Contractors/Vendors will be provided with a visible identification badge that must be worn on campus and returned daily. The Contractor is responsible for providing identification which identifies the company he or she represents. An FVTC representative(s) responsible for the service(s) performed by the Contractor must account for all Contractor employees working in the area. The Contractor’s foreman is responsible for notifying the FVTC representative of intended start and stop times.

4. Smoking: FVTC campuses and leased facilities, including grounds, are tobacco-free. Individuals may use tobacco inside their personal vehicles; however, disposal of cigarette butts, smoking materials, or any garbage on College grounds is strictly prohibited.

5. Vending Machines and Lunchroom: Contractors may use the vending machines located in the College. Use of the Lunch Room seating is allowed on any Campus.

6. Security: FVTC reserves the right to inspect toolboxes, lunch containers, job boxes, etc. when deemed necessary or on a spot-check basis. All security keys must be signed out and signed in at the end of each work day.

7. Alcohol/Controlled Substances: Being under the influence or the consumption, possession or selling of alcoholic beverages and/or controlled substances on College property is strictly prohibited.

8. Hazardous Chemicals: Contractors must supply a list of all hazardous chemicals brought on-site. A Material Safety Data Sheet (MSDS) must be provided to FVTC before bringing the material onto College property. All chemicals must be labeled and in an approved container.

9. Sexual Harassment: FVTC provides a working environment free of all forms of sexual harassment or discrimination. All Contractors must comply with this policy. Violations will be reviewed with the appropriate Contractor and College management; corrective actions will be taken as required.

10. Radios, Tape Recorders, Televisions, Cameras, Etc.: These items must be approved before brought onto College property.

11. Tools: Contractors are expected to provide needed tools. FVTC tools, equipment, lifting or rigging equipment, and supplies cannot be used by the Contractor. The Contractor is responsible for theft, breakage, or loss resulting from the use of any College property.

12. Phone Use: Contractors may use internal phones only if they receive permission for each use, and all calls must be restricted to local calls.

13. Work Etiquette: Foul, obscene, or offensive language or behavior will not be tolerated.

B. Safety Requirements

1. Safety Regulations: Contractors and their employees must comply with all applicable Local, State and Federal safety regulations. Those safety regulations supersede any safety requirement listed below, unless the FVTC safety requirement is more restrictive.

2. Personal Protection Equipment (PPE): Contractors are responsible for furnishing their employees with all PPE required to perform the work contracted at FVTC.

3. Safety Equipment: Contractors must supply all lock-out devices, safety clothing, equipment, barricades, warning lights, etc. to maintain safe conditions for FVTC personnel.

4. Lock Out - Tag Out (LOTO): All equipment that is to be worked on must be locked out in accordance with the FVTC Lock Out – Tag Out Procedure. Contractors must supply their own locks. Copies of the FVTC procedure may be obtained from the Facilities & Operations office.

IFB #26020 Trilogy Shampoo Station Addition Page 17 of 17

5. Fire Safety: Before any cutting, welding, grinding or soldering is performed; a Hot Work permit must be obtained from Facilities & Operations. Permits are issued on a daily basis and are required for cutting, welding, grinding, or other burning operations.

• Gasoline powered tools or tanks may not be used or stored in FVTC buildings

• Storage and use of all flammable materials must be reported to the Safety Manager.

6. Confined Spaces: A permit is required before entry into any confined space at FVTC. Contractors must follow the Local, State or Federal confined space regulations applicable to the work site. Contractors must provide copies of their own procedure and proof of individual training to FVTC before entry will be allowed. Contractors are responsible for supplying their own equipment and qualified "watch" personnel for vessel entry.

7. Electrical Safe Work Practices: Contractors must follow the FVTC’s safe work practices and use of proper personal protective equipment. This applies to any task with exposed and energized circuits 50 Volts or greater.

8. General Safety: Walk carefully and look where you are going. Watch for and avoid slippery spots. Riding as a passenger on pallet trucks, lift trucks, or any other vehicle at the College is prohibited. Fighting or horseplay will not be tolerated. Contractors must follow manufacturers’ established standards of use for tools and equipment.

9. Ladder Safety: Select the right ladder for the job. Inspect the ladder before using it. Whenever climbing up or down, always face the ladder and hold on with both hands. Do not step on the top step of the ladder.

10. Lift Trucks: When operating lift trucks and similar equipment, you must wear a seatbelt, sound horn at all intersections, drive with forks lowered and tilted downward such that they will not strike the floor. When not in use, turn the key off and shut off the gas if applicable.

11. Accident/Emergency: In the event of a medical emergency, go to the nearest phone and dial 911 for Emergency Services. Contractors must report all accidents (including property damage) to Facilities and Operations immediately.

C. Work Area

1. Property Damage: Contractors will be responsible for the restoration of any and all property damage.

2. Service Area: Contractors are expected to remain in the area where their work is to be performed. Communication with

FVTC staff should be limited to work related issues.

3. Emergency Alarms: FVTC has an audible alarm system to alert staff and visitors of fire, weather and other school emergencies. Contractor employees must comply with all alarms.

4. Housekeeping, Dust and Dirt: Contractors must maintain a clean and orderly work area. Dust and airborne dirt must be kept to a minimum. Contractors must check with Facilities & Operations prior to beginning a job which will cause dust and dirt. The work site must be cleaned at the end of each day.

5. Aisles and Passageways: Corridors and passageways are to be kept clear of obstructions. When working in these areas rope off/barricade and properly secure the area from interior traffic.

6. Waste Recycle/Disposal: Waste and scrap materials must be recycled/disposed of properly and in a timely manner.

7. Hazardous Waste: Any hazardous or infectious waste generated by a Contractor shall be the sole responsibility of that

Contractor. The waste shall be disposed of in accordance with the Wisconsin Administrative Code, Chapter NR600, and other Local, State and Federal regulations applicable. The Contractor and the College will mutually agree to the disposal of any hazardous material or infectious waste present at FVTC and discovered during a project.

8. Spills: All material spills (hazardous or non-hazardous) must be reported immediately to Facilities & Operations.

Contractor is responsible for proper and immediate cleanup of the spill.

Failure to comply with these safety rules will result in stoppage of the job and possible removal from College property. On behalf of my company/organization I acknowledge that I agree to abide by such work rules and employees of the below-identified company will also adhere to such work rules.

representing

Print Contractor Employee Name Contractor Company

Contractor Employee Signature Date