IFB 26 200 008.pdf

State of Hawaii

DEPARTMENT OF BUSINESS, ECONOMIC DEVELOPMENT, AND TOURISM

Honolulu, Hawaii

AGRIBUSINESS DEVELOPMENT CORPORATION

IFB-26-200-008

CONTRACT SPECIFICATIONS

Site Safety and Health Officer for

Operation and Maintenance Work Under

Navy Contract at the Pacific Missile Range Facility

Kekaha, Kauai, Hawaii

June 2026

BIDS DUE BEFORE 2:00 P.M.

July 23, 2026

Via HIePRO

(Hawaii e-Procurement System)

CONTENTS

NOTICE TO OFFERORS iii

OFFER FORM OF-1 to OF-12

SPECIFICATIONS S-1 to S-4

SPECIAL PROVISIONS SP-1 to SP-57

ATTACHMENT A – Management and Administration

ATTACHMENT B – Facility Investment

ATTACHMENT C – Location Maps

ATTACHMENT D – Accident Prevention Plan/Activity Hazard Analysis (draft)

ATTACHMENT E – ADC Quality Control Plan (draft)

ATTACHMENT F – Acronyms

ATTACHMENT G – Wage Determination and General Decision Hawaii

ATTACHMENT H – Facilities Canals Historical

ATTACHMENT I – Cathodic Protection O&M Data

General Conditions (AG-008, Revised 1/10/2023) ii

NOTICE TO OFFERORS

(Chapter 103D, HRS)

COMPETITIVE BIDS for a Site Safety and Health Officer for Operation and

Maintenance Work Under a Navy Contract at the Pacific Missile Range Facility, Kekaha, Kauai, Hawaii shall be submitted to the Agribusiness Development Corporation (ADC) through the

Hawaii e-Procurement System (HIePRO) on or before July 23, 2026 at 2:00 p.m. HIePRO is accessible through the State Procurement Office website at www.spo.hawaii.gov.

The State of Hawaii General Conditions revised January 10, 2023 shall be made a part of the contract awarded.

The project site is situated on the island of Kauai at and adjacent to the Pacific Missile

Range Facility (PMRF) in Kekaha. The scope of work includes conducting monthly safety inspections and reporting of operation and maintenance work being performed under a contract for U.S. Navy Solicitation No. N62478-26-T-2424. Qualified Bidders shall have completed five

(5) years of satisfactory experience in preparing and enforcing the safety program on contracts of similar size and complexity in the past, and have completed the 30-hr OSHA construction safety class or equivalent within the last five (5) years, prior to the scheduled contract start date, and an average of at least 24 hours of formal safety training per year for the past five (5) years. Proof of qualification is required and shall be uploaded onto HIePRO. Bids that do not show qualifications may be disqualified and not considered for award.

Bidders are hereby notified that this scope of service will be sub-contracted by the ADC under a contract between the U.S. Navy and ADC for Solicitation N62478-26-T-2424. ADC shall comply with 1) all applicable Federal Acquisition Regulations (FAR), including Utilization of Small Business Concerns, 52.219-8; 2) Equal Employment Opportunity Regulations, Executive Order 11246, as amended; and 3) the rules, regulations, and orders of the Secretary of

Labor. The Bidder shall develop and maintain a Safety Program that complies with the U.S.

Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and Public Law

91-596, Occupational Safety and Health Act. Furthermore, payment for services under this contract is subject to availability of federal funds.

The Contractor shall ensure that all security/entrance clearances are obtained. The

Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work.

Contract award is subject to the availability of funding. Bidders are hereby notified that upon full execution of a contract, the Site Safety and Health Officer for Operation and

Maintenance Work Under a Navy Contract at the Pacific Missile Range Facility is scheduled to commence on the Notice to Proceed for one calendar year with the option to extend for up to four consecutive years.

Should there be any questions, please call Allston Pleus at (808) 215-1358 or email dbedt.adc@hawaii.gov.

iii http://www.spo.hawaii.gov/

OFFER FORM OF-1 IFB-26-200-008

Site Safety and Health Officer For Operation and Maintenance Work

Under Navy Contract At Pacific Missile Range Facility

Procurement Officer Agribusiness Development Corporation 235 South Beretania St., Rm 205 Honolulu, Hawaii 96813

Dear Sir:

The undersigned has carefully read and understands the terms and conditions of the Specifications and Special Conditions specified in the Invitation for Bids attached hereto, and in the General Conditions (AG-008 January 10, 2023), which by reference is made a part hereof and attached hereto, and submits the following offer to perform the work specified herein, all in accordance with the true intent and meaning thereof.

The undersigned further understands and agrees that by submitting this offer, 1) he/she is declaring his/her offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) he/she is certifying that the price(s) submitted was (were) independently arrived at without collusion.

Date: _______________________________ Respectfully submitted:

Telephone No.: _______________________ ______________________________________ Fax No.: _______________________ *Exact Legal Name of Offeror (Company Name)

Email address: _______________________

Authorized Signature Payment address, if other than street Address at right: ______________________________________ Print Name

Title Street Address (Not P. O. Box) City, State, Zip Code

Hawaii General Excise Tax License I.D. No. _____________________________________

Social Security or Federal I. D. No. _____________________________________

*If Offeror shown above is a “D.B.A.” or a “division” of a corporation, furnish the exact legal name of the corporation under which the contract, if awarded, will be executed:

Offeror is: ___ Individual ___ Partnership ___ Corporation ___ Joint Venture

State of Incorporation: Hawaii ______________ **Other __________________________

** If “Other”, is corporate seal available in Hawaii? ___ Yes ___ No

OFFER FORM OF-2 IFB-26-200-008

The following is the Bid for Site Safety and Health Officer for Operation and Maintenance Work Under a Navy Contract at the Pacific Missile Range Facility, Kekaha, Kauai, Hawaii, IFB-26-200-008.

I. Update and Revision of Accident Prevention Plan and Activity Hazard Analysis (Per Specifications, Attachment A, Spec Items 2.9.2, 2.9.4, 2.9.4.3, and 2.9.4.5).

A. Labor, Materials, Supplies and Equipment (Lump Sum) Total I.A. $

II. For Base Period: Notice to Proceed Date to July 31, 2027

A. Pre-Performance Site Visit with O&M Contractor (include travel expense to Kauai)

(Lump Sum) Total II.A. $

B. O & M Inspections as described in Specifications, Attachment A, Spec Items 2.3.3.3, 2.7.1.3, 2.9, 2.9.10, 2.9.11, 2.9.12, 2.10.2.

Per inspection No. of Total Inspections

O & M Inspection $__________ 12 $

Air and ground Transportation $__________ 12 $

Other (Describe) $

Total II.B. $

SUBTOTAL Items I.A, II.A, II.B. $

(this section intentionally left blank)

OFFER FORM OF-3 IFB-26-200-008

C. Additional Safety Work as described in Specifications, Attachment A, Spec Items 2.9.6, 2.9.6.1, including conducting Safety-related work for additional Operations and Maintenance and/or Dredging work as requested by the ADC. All Additional Safety Work shall be approved by ADC and shall not exceed the rates proposed below, shall be submitted under a separate proposal and shall be executed by a supplemental contract.

Detailed Invoices for additional work are required per occurrence.

Describe Per hour

Personnel $__________

Per round trip (Air and ground transportation if needed).

Other (Describe)

(Item II C is for evaluation purposes)

III. For Option Year 1: August 1, 2027 to July 31, 2028

A. O & M Inspections as described in Specifications, Attachment A, Spec Items 2.3.3.3, Per inspection No. of Total Inspections

O & M Inspection $__________ 12 $

SUBTOTAL Item III.A $

OFFER FORM OF-4 IFB-26-200-008

B. Additional Safety Work as described in Specifications, Attachment A, Spec Items 2.9.6, 2.9.6.1, including conducting Safety-related work for additional Operations and Maintenance and/or Dredging work as requested by the ADC. All Additional Safety Work shall be approved by ADC and shall not exceed the rates proposed below, shall be submitted under a separate proposal and shall be executed by a supplemental contract.

Detailed Invoices for additional work are required per occurrence.

Describe Per hour

Personnel $__________

Per round trip (Air and ground transportation if needed).

(Item III.B is for evaluation purposes)

IV. For Option Year 2: August 1, 2028 to July 31, 2029

Per inspection No. of Total Inspections

O & M Inspection $__________ 12 $

SUBTOTAL Item IV.A $

Maintenance and/or Dredging work as requested by the ADC. All Additional Safety Work shall be approved by ADC and shall not exceed the rates proposed below, shall be

OFFER FORM OF-5 IFB-26-200-008

submitted under a separate proposal and shall be executed by a supplemental contract.

Detailed Invoices for additional work are required per occurrence.

Describe Per hour

Personnel $__________

Per round trip (Air and ground transportation if needed).

(Item IV.B is for evaluation purposes)

V. For Option Year 3: August 1, 2029 to July 31, 2030

Per inspection No. of Total Inspections

O & M Inspection $__________ 12 $

SUBTOTAL Item V.A $

Maintenance and/or Dredging work as requested by the ADC. All Additional Safety Work shall be approved by ADC and shall not exceed the rates proposed below, shall be submitted under a separate proposal and shall be executed by a supplemental contract.

Detailed Invoices for additional work are required per occurrence.

Describe Per hour

Personnel $__________

OFFER FORM OF-6 IFB-26-200-008

Per round trip (Air and ground transportation if needed).

(Item V.B. is for evaluation purposes)

VI. For Option Year 4: August 1, 2030 to July 31, 2031

A. A. O & M Inspections as described in Specifications, Attachment A, Spec Items 2.3.3.3, 2.7.1.3, 2.9, 2.9.10, 2.9.11, 2.9.12, 2.10.2.

Per inspection No. of Total Inspections

O & M Inspection $__________ 12 $

SUBTOTAL Item VI.A $

Maintenance and/or Dredging work as requested by the ADC. All Additional Safety Work shall be approved by ADC and shall not exceed the rates proposed below, shall be submitted under a separate proposal and shall be executed by a supplemental contract.

Detailed Invoices for additional work are required per occurrence.

Describe Per hour

Personnel $__________

Per round trip (Air and ground transportation if needed).

OFFER FORM OF-7 IFB-26-200-008

(Item VI.B. is for evaluation purposes)

TOTAL SUM BID AMOUNT (I.A., II.A., II.B., III.A., IV.A., V.A., VI.A): $

(Award shall be based on this TOTAL SUM BID PRICE; however, award of the contract will be given for the Base Year only, with the option to extend for up to four consecutive years (Option Years One to Four). See Award of Contract on page SP-5.

OFFEROR

COMPANY NAME

OFFER FORM OF-8 IFB-26-200-008

OFFERER SHALL COMPLETE THE FOLLOWING:

Contact person for matters concerning this contract:

(a) Name and Telephone No.__ ___________

E-mail Address: _____

Alternate contact person in case of emergency or after hours, weekends, and holidays (shall not be same person as above):

(b) Name and Telephone No. _____ _________________

E-mail Address:

Service Personnel:

List personnel, currently employed by Bidder, who will provide SSHO services as specified herein. Upload copies of applicable certifications via HIePRO.

(a) Name Years of Experience: _____

Certifications:

Copy of certification attached?

(b) Name Years of Experience: __

Certifications:

Copy of certification attached?

Insurance

Carrier Policy No. Agent Commercial General Liability Worker’s Compensation

Temporary Disability

Unemployment Insurance: State of Hawaii Labor No.

References

List two (2) companies or government agencies for whom Bidder has provided or is currently providing Site Safety and Health Officer-related services as specified herein. (Name, address, contact person, telephone number, facsimile number and e-mail address):

OFFER FORM OF-9 IFB-26-200-008

Company Address

Date of performance

Contact Person Telephone no. Fax no. Email

Company Address

Date of performance

[Remainder of page intentionally left blank]

OFFER FORM OF-10 IFB-26-200-008

SMALL BUSINESS CONCERN

Bidders who qualify as a Small Business shall be certified by the U.S. Small Business Administration as a Small Business. Since October 2008, small businesses can self-represent their status as a small disadvantaged business (SDB). You do not have to submit an application to SPA for SDB status.

For SBA eligibility criteria for SDBs, go to http://www.sba.gov/content/disadvantaged-businesses. To self-represent as an SDB, Bidder shall register its business in the System for Award Management.

Bidder represents as part of its offer that:

[ ] It is not a small business concern because the contract it is submitting this bid for is for a total price of under $500,000 or under $1,000,000 if this is a construction contract.

If Bidder represents as part of its offer that it is a small business concern, please complete the following and refer to FAR 52-219-9. For further information or questions about these representations, please call ADC at (808) 586-0186.

The Bidder represents that it [ ] is [ ] is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

The Bidder represents as part of its offer that it [ ] is [ ] is not a women-owned small business concern.

The Bidder represents as part of its offer that it [ ] is [ ] is not a veteran-owned small business concern.

The Bidder represents as part of its offer that it [ ] is [ ] is not a service-disabled veteran-owned small business concern.

The Bidder represents, as part of its offer, that it [ ] is [ ] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal office, or HUBZone employee percentage has occurred since it was certified by the Small Business Administration in accordance with 13 CFR part 126; and it [ ] is [ ] is not a joint venture that complies with the requirements of 13 CFR part 126, and the representation above of this provision is accurate of the HUBZone small business concern or concerns that are participating in the joint venture. Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation.

OFFEROR

COMPANY NAME

http://www.sba.gov/content/disadvantaged-businesses http://www.sba.gov/content/disadvantaged-businesses

OFFER FORM OF-11 IFB-26-200-008

9/19/00

WAGE CERTIFICATE

FOR SERVICE CONTRACTS

(See Special Provisions)

Subject: IFB No.: IFB-26-200-008

Title of IFB: Site Safety and Health Officer for Operation and Maintenance Work Under Navy Contract at Pacific Missile Range Facility

Pursuant to Section 103-55, Hawaii Revised Statutes (HRS), I hereby certify that if awarded the contract in excess of $25,000, the services to be performed will be performed under the following conditions:

1. All applicable laws of the federal and state governments relating to workers' compensation, unemployment compensation, payment of wages, and safety will be fully complied with; and

2. The services to be rendered shall be performed by employees paid at wages or salaries not less than the wages paid to public officers and employees for similar work, with the exception of professional, managerial, supervisory, and clerical personnel who are not covered by Section 103-55, HRS.

I understand that failure to comply with the above conditions during the period of the contract shall result in cancellation of the contract, unless such noncompliance is corrected within a reasonable period as determined by the procurement officer. Payment in the final settlement of the contract or the release of bonds, if applicable, or both shall not be made unless the procurement officer has determined that the noncompliance has been corrected; and

I further understand that all payments required by Federal and State laws to be made by employers for the benefit of their employees are to be paid in addition to the base wage required by section 103-55, HRS.

Bidder _____

Signature

Title

Date

WAGE CERTIFICATE

OFFER FORM OF-12 IFB-26-200-008

9/20/00

TAX EQUALIZATION CERTIFICATE

(See Special Provisions)

Subject: IFB No.: _IFB-26-200-008___________________________________________

Title of IFB: Site Safety and Health Officer for Operation and Maintenance Work Under Navy Contract at Pacific Missile Range Facility

(To be filled in by prospective Offeror)

Out-of-state Offerors not possessing a Hawaii General Excise Tax (hereinafter "GET") license must answer all questions:

Yes No (check only one)

1. Does your business have an office, inventory, property, employees, or other representation in the State of Hawaii (hereinafter "SOH")? _ ___

2. Does the contract to be awarded require your business to have an office, inventory, property, employees, or other representation in the SOH? _ ___

3. Does your business provide services in conjunction with the sales of property, such as training, installation, or repairs in the SOH? _ ___

4. Will your business provide any services in the SOH under the contract to be awarded? _ *

*If the entire services are to be subcontracted, subject to the State's approval, provide the names of the subcontractor(s):

If you answered "Yes" to any question, then you have sufficient presence in the State and are advised that the gross receipts derived from this solicitation are subject to the GET imposed by Chapter 237, Hawaii Revised Statutes (hereinafter "HRS"), at the current 4% rate, and where applicable to tangible property imported into the SOH for resale, subject to the current 1/2% use tax imposed by Chapter 238, HRS.

If you answered "No" to all questions, then the taxpayer preference provision described in Section 103-1008, HRS, applies to you.

Offeror Signature Title Date

TAX EQUALIZATION CERTIFICATE

SPECIFICATIONS S-1 IFB-26-200-008

SPECIFICATIONS

Site Safety and Health Officer for Operation and Maintenance Work

Under Navy Contract at Pacific Missile Range Facility

I. SCOPE OF WORK

Pursuant to a contract issued by Naval Facilities Engineering Command Hawaii (NAVFAC) for Solicitation No. N62478-26-T-2424 (Navy Contract), a Site Safety and Health Officer (SSHO), under a subcontract with Agribusiness Development Corporation (ADC), shall perform safety and occupational health management and enforcement services for operation and maintenance work of drainage canals and pumps (O&M Work) that is subcontracted by the ADC at the Pacific Missile Range Facility (PMRF) in Kekaha on the island of Kauai. Attachment A – 0200000-Management and Administration - describes the overall specifications that the ADC shall perform under the Navy Contract, including specific tasks that the SSHO shall perform (See Spec Items 2.9.8, 2.9.9) The scope of work also includes updating and revising the existing Accident Prevention Plan (APP), updating or developing Accident Hazard Analysis (AHA), (See Spec Items 2.9.4, 2.9.4.3, 2.9.4.5) performing accident investigations as needed (See Spec Item 2.9.6), completing contractor incident reports (See Spec Item 2.9.6.1), and conducting pre-performance safety meeting with the O&M Work contractor and/or dredging contractor.

The three pumps at Kawaiele with associated canals, flood gate and flap gates are located on lands adjacent to and within PMRF. See Kekaha Map (Attachment C) for general location. Attachment B - 1502000 – Facility Investment Table of Content – describes the infrastructure covered by the Navy Contract.

The U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1- 1, 3 November 2003, shall be adhered to, as it applies to the Navy Contract. The specifications and frequency of the O&M Work for which the SSHO will provide safety management is described below.

The SSHO shall be responsible for regular inspections of work areas, job sites and work crews who are performing work for ADC under the Navy Contract, to ensure that their operations are being conducted safely. The safety inspections shall ensure that:

1. the site is safe and free of job-site hazards,

2. workers are wearing or utilizing proper Personal Protective Equipment (PPE),

3. safe work practices and processes are being followed,

4. workers are familiar with the hazards covered for that work activity (per

Activity Hazard Analysis (AHA), per Attachment A, Spec Item 2.9.3), and

5. all equipment and tools are in good condition and being used safely.

The SSHO assures that ADC’s contractors who perform O&M Work shall work in a safe manner and comply with all applicable safety regulations.

In general, the NAVFAC approach will be to conduct Performance Assessment on the quality and effectiveness of the ADC’s safety program. The SSHO acknowledges that the ADC

SPECIFICATIONS S-2 IFB-26-200-008

shall be subject to safety inspections of its work sites by NAVFAC, and that safety records shall be available to the Contracting Officer of the Navy Contract. The SSHO further acknowledges that NAVFAC reserves the right to inspect and monitor Contractor operations for safety compliance’ and reserves the right to stop any work activity that it deems to be unsafe.

The SSHO shall perform items 1 to 5 above, as needed and applicable, and as approved by the ADC, during major pump repair work and during rain recovery work or weather occurrences that may cause flooding at PMRF (Additional Safety-related Work).

The Specifications related to performance of Safety management described in (Attachment A), are hereby made a part of the Scope of Work and shall supersede the scope of work described above in case of discrepancies.

II. SPECIFICATIONS

I. Accident Prevention Plan and Activity Hazard Analysis

A. The attached draft Accident Prevention Plan (APP) and Activity Hazard Analysis

(AHA) are made a part of these Specifications. (See Attachment D). The SSHO shall revise the APP to be submitted for approval by the NAVFAC’s Contracting Officer.

1. The SSHO shall implement and enforce its rules and regulations. The

SSHO shall use appropriate report forms provided in the APP and AHA.

2. The SSHO shall revise or develop activity-specific AHA’s as requested by the ADC. It is anticipated that one or two revisions will be requested on average, per year.

3. The SSHO shall revise the APP as needed.

II. Pre-performance Site Visit and Monthly Inspections

A. The ADC will hold a with a Pre-performance site visit with the contractor who is will perform the O&M work. The SSHO will assist with preparing for and facilitating the safety management portion of the meeting.

B. The SSHO shall conduct a minimum of one surveillance or inspection per month of the O&M Work (O&M Inspection). The O&M Inspection shall include:

1. Conduct safety and health inspections of the work sites primarily the

Kawaiele pump station, flood gate, and flap gates and maintain a written log that includes the area/operation inspected, date of inspection, identified hazards, recommended corrective actions, and estimated and actual dates of corrections. Photo-documentation is also required. Safety inspection logs shall be submitted to ADC within seventy two (72) hours of the inspection;

SPECIFICATIONS S-3 IFB-26-200-008

2. Lead and conduct monthly safety meetings with O&M Contractor and document such meetings by completing and signing the “Daily Health and

Safety Tailgate Meeting Form”. Submit the form to ADC monthly within seventy two (72) hours of the inspection date;

3. Follow-up with the O&M Contractor to ensure that corrective actions are taken. The SSHO shall inform the ADC of the O&M Contractor’s failure to take recommended corrective actions; and

4. Submit inspection reports with photo documentation to ADC within seventy two (72) hours of the inspection date.

C. Additional Safety-related Work. The SSHO shall perform the following additional duties as needed and approved by ADC, including but not limited to:

1. Attend pre-performance meetings with ADC contractors and performance meetings with the Navy to present and facilitate the safety-related portion of the agenda.

2. Attend kick-off meetings held by ADC contractors prior to mobilization of major repair work or other hazardous tasks to review safety practices and procedures.

3. Inspect and monitor contractors’ and sub-contractors’ safety practices during as-needed repairs that have been approved by ADC.

4. In the event of heavy rain or severe weather occurrence, the SSHO shall perform additional safety and occupational health management-related duties, during and/or after the O&M Contractor’s rain recovery-related work, (Additional Rain Recovery Work) as needed and approved by ADC. If the

SSHO is unable to be present while the O&M Contractor performs the preparatory work activity, the SSHO shall conduct a safety review by phone with the O&M Contractor representative. Any Additional Rain Recovery Work shall be documented by the SSHO and signed by the SSHO and O&M

Contractor.

5. Conduct mishap investigations and complete required reports and assist the

ADC with completing forms such as the Contractor Significant Incident Report

(CSIR) (Mishap Reporting).

6. The SSHO shall propose a rate quote for the Additional Rain Recovery Work and Mishap Reporting on the Offer Form.

D. Management and Administration (Attachment A) of the Navy Contract. The SSHO shall review and assist the ADC with implementation of Management and Administration as it applies to safety and occupational health management and enforcement services for the

O&M Work and Additional Safety Work.

SPECIFICATIONS S-4 IFB-26-200-008

The SSHO acknowledges that Management and Administration requires Quality

Assurance Management (QAM), and that the ADC will execute a contract for QAM services with a separate contractor. The ADC, QAM manager and SSHO will work in partnership with each other to assure ADC’s overall successful performance under the Navy Contract.

The draft QAM handbook is attached (Attachment E), E. Modifications to Navy Contract. Should NAVFAC order modifications to the Navy

Contract that in any way change the scope of work performed by the O&M Contractor, the

SSHO shall accordingly modify his or her scope of work, as approved by the ADC. Payment for such modifications shall be at the applicable rates that are proposed for the year in which the tasks are performed. A supplemental contract for the modified scope of work shall be executed.

N6247826T2424

SPECIAL PROVISIONS SP-1 IFB-26-200-008

SPECIAL PROVISIONS

TERMS AND ACRONYMS USED HEREIN

Procurement Officer = The Chairperson for the Board of Agriculture State = All agencies, including schools, participating in this agreement.

SPO = State Procurement Office of the State of Hawaii, located at 1151 Punchbowl

Street, Room 416, Honolulu, Hawaii 96813, P.O. Box 119, Honolulu, Hawaii 96810-0119.

ADC = Agribusiness Development Corporation, located at 235 South Beretania Street, Room, 205, Honolulu, Hawaii 96813.

Bidder or Offeror = Any individual, partnership, firm, corporation, joint venture, or other entity submitting directly or through a duly authorized representative or agent, a bid for the good, service, or construction contemplated.

Kauai Property Manager = An ADC agent who is a resident of Kauai and is authorized to act as ADC’s representative

CA = Contract Administrator FAR = Federal Acquisition Regulations GC = General Conditions (AG-008 103D, Revised January 10, 2023) HRS = Hawaii Revised Statutes HAR = Hawaii Administrative Rules IFB = Invitation for Bids RFP = Request for Proposals GET = General Excise Tax NAVFAC = Naval Facilities Engineering Command, Hawaii PMRF = Pacific Missile Range Facility, Kekaha, Kauai, Hawaii

In addition, Definitions and Acronyms in ATTACHMENT F are used herein.

CONTRACT ADMINISTRATOR

For the purpose of this contract, the ADC Contract Manager is designated as the Contract Specialist by the Executive Director of Agribusiness Development Corporation. The telephone number at which the Contract Specialist may be reached is (808) 215-1358 or general delivery email: dbedt.adc@hawaii.gov.

Include “NAVFAC N62478-26-T-2424” in the email subject line.

TERM OF CONTRACT

Contractor shall enter into a contract for furnishing the site safety and health officer services commencing from the official start date specified on the Notice to Proceed and terminating on or before July 25, 2027 (Base Period).

Unless terminated as provided for in the State’s General Conditions, and at ADC’s sole option, the contract may be extended for four (4) consecutive twelve-month periods (Option Period) or parts thereof without rebidding, upon mutual agreement in writing at least sixty (60) days prior to each expiration, provided the supplemental contract price shall remain the same or lower than the initial bid price for the Option Period. The ADC may terminate any extended contract period at any time upon ninety (90) days prior written notice.

mailto:dbedt.adc@hawaii.gov

SPECIAL PROVISIONS SP-2 IFB-26-200-008

BIDDER QUALIFICATION

In addition to meeting legal and other requirements of this IFB, Bidder shall meet the following qualification requirements to be considered for award:

1. The Bidder shall have completed five (5) years of satisfactory experience in preparing and enforcing the safety program on contracts of similar size and complexity in the past or three years’ experience if he/she possesses a Certified Safety Professional (CSP) or safety and health degree. The Bidder shall have completed the 30-hr OSHA construction safety class or equivalent within the last five (5) years, and maintained competency through 24 hours of formal safety and health related coursework every four years.

2. Bidder shall complete on Offer Form, page OF-9 the information requested on who can be contacted by ADC on matters concerning this contract.

3. Bidder shall furnish a minimum of two (2) references for which bidder is either providing or has provided safety services within the past three years. The State reserves the right to contact these references to verify Bidder’s work performance. Reference information shall be provided on the appropriate OFFER FORM page and shall include the contract names and numbers of the references.

TYPE OF CONTRACT

The contract for the Scope of Services shall be a combination firm fixed, indefinite delivery indefinite quantity contract. The contract will be at a fixed rate for an indefinite amount of services to be furnished at specified times or as ordered during the time of performance. The total contract price shall constitute full and final compensation for furnishing all materials, equipment, management, supervision, labor, transportation, fuel, power, and all incidental items necessary to complete the work. Payment shall be made for completed services only.

CERTIFICATION OF INDEPENDENT COST DETERMINATION

By submission of a bid in response to this IFB, Bidder certifies as follows:

1. The costs in this IFB have been arrived at independently, without consultation, communication, or agreement with any other bidder, as to any matter relating to such costs for the purpose of restricting competition.

2. Unless otherwise required by law, the costs which have been quoted in this IFB have not been knowingly disclosed by the bidder prior to award, directly or indirectly, to any other bidder or competitor prior to the award of the contract.

3. No other attempt has been made or will be made by the bidder to indicate any other person or firm to submit or not to submit for the purpose of restricting competition.

RESPONSIBILITY OF OFFERORS

SPECIAL PROVISIONS SP-3 IFB-26-200-008

Bidder is advised that if awarded a contract under this solicitation, the Bidder shall, be required to be compliant with all laws governing entities doing business in the State including the flowing chapters and pursuant to HRS §103D-310(c):

1. Chapter 237, tax clearance;

2. Chapter 383, unemployment insurance;

3. Chapter 386, workers’ compensation;

4. Chapter 392, temporary disability insurance;

5. Chapter 393, prepaid health care; and

6. Chapter 103D-310(c), Certificate of Good Standing (COGS) for awards $2,500 or greater.

The State will verify compliance on Hawaii Compliance Express (HCE) for awards $2,500 or greater.

The HCE is an electronic system that allows vendors, contractors and services providers doing business with the State to quickly and easily demonstrate compliance with applicable laws. It is an online system that replaces the necessity of obtaining paper compliance certificates from the

Department of Taxation; Federal Internal Revenue Service; Department of Labor and Industrial

Relations; and Department of Commerce and Consumer Affairs.

Vendors, contractors and service providers should register online with Hawaii Compliance Express

(HCE) prior to submitting an offer at http://vendors.ehawaii.gov. The annual registration fee is

$12.00 payable to Hawaii Information Consortium, LLC (HIC).

If you have any questions, please call: Hawaii Information Consortium, LLC

Phone no. 695-4620 or

Email: info@ehawaii.gov.

The “Certificate of Vendor Compliance” is accepted for both contracting and final payment.

Paper documents as proof of compliance are NOT ACCEPTABLE. Offerors are advised that the following paper compliance documents will no longer be accepted:

Tax Clearance Form A-6;

Certificate Of Compliance, DLIR Form LIR#27

Certificate Of Good Standing, DCCA (BREG).

Timely Submission of Compliance Document. The “Certificate of Vendor Compliance” must be submitted to the ADC within five (5) working days from the date the request is made. If the certificate is not submitted on a timely basis, an otherwise responsive offer from a responsible

Bidder may not receive the award.

It is recommended that Bidders register with Hawaii Compliance Express (HCE) prior to responding to a solicitation to ensure timely submittal when requested. Bidders should be aware that it may take up to thirty (30) working days to establish a compliance status

SUBMISSION OF QUESTIONS

http://vendors.ehawaii.gov/ mailto:info@ehawaii.gov

SPECIAL PROVISIONS SP-4 IFB-26-200-008

Interested Bidders shall submit their questions regarding this IFB on HIePRO before the deadline of July 14, 2026, 4:00 p.m. Questions submitted by email will be disregarded. Answers will be posted on HIePRO on July 17, 2026, at 4:00 p.m.

SUBMISSION OF OFFER

Bids for this Solicitation, IFB-26-200-008, shall be submitted through HIePRO before the deadline of

July 23, 2026 at 2:00 p.m. Offers received outside of HIePRO shall be rejected and not be considered for award. To register for HIePRO, go to http://hiepro.hawaii.gov. For assistance with this website, click on “Get Help” in the upper margin or call 808-695-4620.

Bidder’s electronic response to this solicitation shall be deemed as an offer to provide the specified

Site Safety and Health Officer to the State at the prices shown in the Offer Form for IFB-26-200-008 and under the terms and conditions of this solicitation.

Bidders must complete and upload the following onto HiePRO:

Offer or Bid, signed;

Certificates of Completion of Safety Trainings

Wage Certificate, signed

ADDENDA OR BULLETINS

Any addendum or bulletin issued during the bidding period is part of the documents furnished to the bidder for the preparation of the Bid and shall be made a part of the Bid and the contract. The Bidder is responsible to check the HIePRO solicitation for issuance of any addendum or bulletin for this project prior to submitting the bid. Failure of any bidder to review any addendum or bulletin shall not relieve the bidder from any obligation under the bid as submitted.

BID PREPARATION

Offer Form, Page OF-1. Bidder is requested to submit its offer using Bidder's exact legal name as registered with the Department of Commerce and Consumer Affairs, if applicable; and to indicate exact legal name in the appropriate space on Offer Form, page OF-1. Failure to do so may delay proper execution of the contract.

The authorized signature on the Offer Form, page OF-1, shall be an original signature in ink. If unsigned or the affixed signature is a facsimile or a photocopy, the offer shall be automatically rejected unless accompanied by other material, containing an original signature, indicating the Bidder’s intent to be bound.

Hawaii business. A business entity referred to as a “Hawaii business”, is registered and incorporated or organized under the laws of the State of Hawaii.

Compliant non-Hawaii business. A business entity referred to as a “compliant non-Hawaii business,” is not incorporated or organized under the laws of the State of Hawaii but is registered to do business in the State.

Bid Quotation. Bid price shall include labor, equipment, tools, material, supplies, transportation, all applicable taxes and any other costs incurred to provide services as specified herein. Bidder shall bid on all items to qualify for award consideration.

SPECIAL PROVISIONS SP-5 IFB-26-200-008

Tax Liability. Work to be performed under this solicitation is a business activity taxable under Chapter 237, HRS, and vendors are advised that they are liable for the Hawaii General Excise tax (GET) at the current 4% rate. If, however, a Bidder is a person exempt by the HRS from paying the GET and therefore not liable for the taxes on this solicitation, Bidder shall state its tax exempt status and cite the HRS chapter or section allowing the exemption.

Taxpayer Preference. For evaluation purposes, pursuant to §103D-1008, HRS, the Bidder's tax-exempt price offer submitted in response to an IFB shall be increased by the applicable retail rate of general excise tax and the applicable use tax. Under no circumstance shall the dollar amount of the award include the aforementioned adjustment.

Insurance. Bidder shall provide insurance information as requested on the appropriate Offer Form page and shall furnish copies of certificate(s) of insurance.

Wage Certificate. Bidder shall complete and submit the attached Wage Certificate by which Bidder certifies that the services required will be performed pursuant to Section 103-55, HRS.

STATUTORY REQUIREMENTS OF SECTION 103-55, HRS

Bidder shall complete and submit the attached wage certification by which bidder certifies that the services required will be performed pursuant to Section 103-55, HRS.

Bidders are advised that Section 103-55, HRS, provides that the services to be performed shall be performed by employees paid at wages not less than wages paid to public officers and employees for similar work. Bidders are further advised that in the event of an increase in wage rates to public employees performing similar work during the contract period, Contractor will be obliged to provide wages no less than those increased wages.

Contractor shall be further obliged to notify its employees performing work under this contract of the provisions of Section 103-55, HRS, and of the current wage rate for public employees performing similar work. Contractor may meet this obligation by posting a notice to this effect in the Contractor's place of business accessible to all employees, or Contractor may include such notice with each paycheck or pay envelope furnished to the employee.

Furthermore, in compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. Effective December 23, 2019, the basic hourly wages paid to the federal positions are as follows:

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Class Basic Hourly Wage Effective 12/23/2019

Civil Engineering Technician $25.07 Technical Writer III $37.08

SPECIAL PROVISIONS SP-6 IFB-26-200-008

(As there is no classification for a Site Safety and Health Officer on the U.S. Wage Determinations under the Service Contract Act, Wage Determination No. 2005-5691 Revision No. 10, (Attachment G) the above basic hourly wages are for reference only, for work similarly performed).

Fringe Benefits: All classifications—Health and insurance – contribution of $1.94 per hour up to 40 hours per week or $77.60 per week or $336 per month for all employees on whose behalf the contractor provides health care benefits pursuant to the Hawaii prepaid Health Care Act. Retirement – contribution of 7 percent of basic hourly rate.

FEDERAL HOLIDAYS SHALL BE OBSERVED UNDER THIS CONTRACT. 10 paid holidays: New Year’s Day, Martin Luther King, Jr.’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.

Paid annual leave (vacation): Two hours of annual leave each week for an employee with less than three years of service’ three hours of annual leave each week for an employee with three but less than 15 years of service; four hours of annual leave each week for an employee with 15 or more years of service.

Accordingly, Bidder should consider the aforementioned wage rates when preparing his/her quote.

AWARD OF CONTRACT

Method of Award. Award, if made, shall be to the responsive, responsible bidder submitting the lowest total sum bid, who is certified as a Small Business by the U.S. Small Business Administration, as stated on page OF-10,.

Prior to awarding the contract, the State will require certification of the following insurance coverages:

Worker's Compensation Temporary Disability Unemployment Insurance Prepaid Health Care

Responsibility of Lowest Responsive Bidder. Reference §3-122-112, HAR, Responsibility of Bidders.

If compliance documents have not been submitted to the ADC prior to award, the lowest responsive bidder shall produce documents to the procurement officer to demonstrate compliance with this section.

HRS Chapter 237 tax clearance requirement for award. Instructions are as follows:

Pursuant to §103D-328, HRS, lowest responsive Bidder shall be required to submit a tax clearance certificate issued by the Hawaii State Department of Taxation (DOTAX) and the Internal Revenue Service (IRS). The certificate shall have an original green certified copy stamp and shall be valid for six (6) months from the most recent approval stamp date on the certificate. It must be valid on the date it is received by the ADC.

ACCEPTANCE OF OFFER

Acceptance of Bid, if any, will be made within two (2) weeks after the opening of Bidders, and the prices quoted by the Bidder shall remain firm for a thirty-day period as provided for in the GC.

SPECIAL PROVISIONS SP-7 IFB-26-200-008

CONTRACT EXECUTION

Successful Bidder receiving the award shall be required to enter into a formal written contract for the Base Period with up to four (4) options to extend for one consecutive year each or parts thereof. Upon the execution of the contract by all parties, a Notice to Proceed will be issued.

If the option(s) to extend the Base Period or Option Year is mutually agreed upon, Contractor shall be required to execute a supplement to the contract.

The Contractor or the ADC, may terminate any extended contract period at any time upon ninety (90) days prior written notice.

NOTICE TO PROCEED

Work will commence on the official commencement date specified on the Notice to Proceed

No work is to be undertaken by the Contractor prior to the official commencement date on the Notice to Proceed. The State is not liable for any work, contract, costs, expenses, loss of profits, or any damage whatsoever incurred by the Contractor prior to the work start date.

CHANGE ORDERS

No work of any kind in connection with this work covered by these contract specifications shall be considered as change order work or entitle the Contractor to extra compensation, except when the work has been ordered in writing by the CA or his appointee in accordance with Section 20 of the GC.

REMOVAL OF CONTRACTOR'S EMPLOYEES

Contractor agrees to remove any of his/her employees from services rendered and to be rendered the State, upon request in writing by the Contract Administrator of this contract.

LIABILITY INSURANCE

The Contractor shall maintain in full force and effect during the life of this contract, liability and property damage insurance to protect the Contractor and his subcontractors, if any, from claims for damages for personal injury, accidental death and property damage which may arise from operations under this contract, whether such operations be by himself or by a subcontractor or anyone directly or indirectly employed by either of them. If any subcontractor is involved in the performance of the contract, the insurance policy or policies shall name the subcontractor as additional insured.

As an alternative to the Contractor providing insurance to cover operations performed by a subcontractor and naming the subcontractor as additional insured, Contractor may require subcontractor to provide its own insurance which meets the requirements herein. It is understood that a subcontractor's insurance policy or policies are in addition to the Contractor's own policy or policies.

The following minimum insurance coverage(s) and limit(s) shall be provided by the

Contractor, including its subcontractor(s) where appropriate.

SPECIAL PROVISIONS SP-8 IFB-26-200-008

Coverage Limits

Commercial General Liability $1,000,000 combined single

(occurrence form) limit per occurrence for bodily injury and property damage

Each insurance policy required by this contract, including a subcontractor's policy, shall contain the following clauses:

a. "This insurance shall not be canceled, limited in scope of coverage or non-renewed until after 30 days written notice has been given to the State of Hawaii, Agribusiness Development Corporation, 235 South Beretania Street, Room 205, Honolulu, Hawaii 96813."

b. "The Agribusiness Development Corporation is added as an additional insured as respects to operations performed for the State of Hawaii."

c. "It is agreed that any insurance maintained by the Agribusiness Development

Corporation will apply in excess of, and not contribute with, insurance provided by this policy."

The minimum insurance required shall be in full compliance with the Hawaii Insurance Code throughout the entire term of the contract, including supplemental agreements.

Upon Contractor's execution of the contract, the Contractor agrees to deposit with the State of Hawaii certificate(s) of insurance necessary to satisfy the State that the insurance provisions of this contract have been complied with and to keep such insurance in effect and the certificate(s) there on deposit with the State during the entire term of this contract, including those of its subcontractor(s), where appropriate. Upon request by the State, Contractor shall be responsible for furnishing a copy of the policy or policies.

Failure of the Contractor to provide and keep in force such insurance shall be regarded as material default under this contract, entitling the State to exercise any or all of the remedies provided in this contract for a default of the Contractor.

The procuring of such required insurance shall not be construed to limit Contractor's liability hereunder or to fulfill the indemnification provisions and requirements of this contract.

Notwithstanding said policy or policies of insurance, Contractor shall be obliged for the full and total amount of any damage, injury, or loss caused by negligence or neglect connected with this contract.

PERMITS, LICENSES, AND TAXES

The Contractor shall procure all permits and licenses, during the original or extended contract term, pay all charges, fees, and taxes, and give all notices necessary and incidental to the due and lawful prosecution of the work.

Failure to procure and maintain valid permits and licenses required by law and these specifications may be cause for the State to terminate the contract.

SPECIAL PROVISIONS SP-9 IFB-26-200-008

SUBCONTRACT

No work or services in whole or in part shall be subcontracted by the Contractor without prior approval from the CA. The Procurement Officer will report to the CA, any subcontracting proposal from the Contractor.

AVAILABILITY OF FUNDS

ADC’s obligation under this contract is contingent upon the availability of federal funds received for work under the contract to be issued for Solicitation N62478-26-T-2424. No legal liability on the part of the State for any payment may arise until funds are made available to ADC for this contract.

INVOICING

An original and two (2) copies of the invoice for services rendered shall be submitted to the following location:

235 South Beretania Street, Room 205 Honolulu, Hawaii 96813

Invoice shall reference the contract number and shall itemize the actual units performed.

A tax clearance certificate, not over two months old, with an original green certified copy stamp, must accompany the invoice for final payment on the contract. In addition to the tax clearance certificate, an original “Certification of Compliance for Final Payment” (SPO Form-22), will be required for final payment.

A copy of the form is available at www.spo.hawaii.gov. Select “Forms for Vendors/Contractors” from the Hawaii Public Procurement Code, Chapter 103D, HRS, menu.

PAYMENT

Section 103-10, HRS, provides that the State shall have thirty (30) calendar days after receipt of invoice or satisfactory completion of contract to make payment. For this reason, the State will reject any bid submitted with a condition requiring payment within a shorter period. Further, the State will reject any bid submitted with a condition requiring interest payments greater than that allowed by §103-10, HRS, as amended.

The State will not recognize any requirement established by the Contractor and communicated to the State after award of the contract, which requires payment within a shorter period or interest payment not in conformance with statute.

The State will base payment on invoices submitted by the Contractor for satisfactorily completed work.

Payment will be subject to reduction for overpayments or increase of underpayments…