Attachment E ADC QC Plan DRAFT.pdf

Quality Control Plan

Kawaiele and Nohili Pump Stations

Pacific Missile Range Facility Kaua‘i, Hawai‘i

Agribusiness Development Corp.

State of Hawai‘i 235 South Beretania Street Room 205 Honolulu, HI 96813 owanlm Typewritten Text

ATTACHMENT E

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Quality Control Plan Kawaiele and Nohili Pump Stations Pacific Missile Range Facility, Kaua‘i, Hawai’i Contract No. N62478-26-T-2424

Table of Contents

Section Page

INTRODUCTION 1-1

GENERAL PURPOSE 1-1

OBJECTIVES 1-1

QCP FORMAT 1-1

BACKGROUND 2-1

PURPOSE AND SCOPE OF WORK .............................................................................................. 2-1

QUALITY MANAGEMENT ORGANIZATION................................................................................. 3-1

NAVY 3-1

ADC - EXECUTIVE DIRECTOR (PROGRAM MANAGER) ............................................................ 3-1

ADC (QUALITY CONTROL) ........................................................................................................... 3-2

COMPETENT PERSON (OPERATIONS AND MAINTENANCE) ................................................... 3-3

SITE SAFETY AND OCCUPATIONAL HEALTH ............................................................................ 3-3

SUBCONTRACTORS 3-3

QUALITY CONTROL REPORTING ............................................................................................... 4-1

QUALITY CONTROL INSPECTIONS ............................................................................................. 4-1

QUALITY CONTROL REPORTING ................................................................................................ 4-1

INSPECTIONS AND REVIEWS FOR MAJOR REPAIRS AND

CONSTRUCTION ........................................................................................................................... 5-1

PREPARATORY INSPECTION ...................................................................................................... 5-1

INITIAL INSPECTION 5-2

FOLLOW-UP INSPECTION ............................................................................................................ 5-2

COMPLETION INSPECTION ......................................................................................................... 5-2

INSPECTION DOCUMENTATION ................................................................................................. 5-2

QUALITY CONTROL CHECKS ..................................................................................................... 6-1

QUALITY CONTROL CRITERIA .................................................................................................... 6-1

NONCOMPLIANCE AND CORRECTIVE ACTIONS...................................................................... 7-1

CORRECTIONS OR REVISIONS TO THE QCP AND OTHER DOCUMENTS .............................. 7-1

8.0 DOCUMENT MAINTENANCE ........................................................................... 8-1

SUBMITTAL PROCEDURES ......................................................................................................... 9-1

SCHEDULE OF SUBMITTALS ....................................................................................................... 9-1

SUBMITTAL REVIEW 9-1

SUBMITTAL PROCEDURES ......................................................................................................... 9-1

10.0 REFERENCES ................................................................................................. 10-1

List of Tables

Table 6-1: Ditch Requirements ........................................................................................................ 6-1

Table 6-2 Facilities and Equipment Inventory .................................................................................. 6-2

Table 8-1 Review and Distribution ................................................................................................... 8-2

Appendices

Appendix A Quality Control Reporting Logs Appendix B Inspection and Review Report Appendix C Submittal Register Appendix D 1502000 - Facility Investment, J-1502000-01, -02, -03, and -04 Appendix E Pump Station Diagrams

Acronyms and Abbreviations

ADC Agribusiness Development Corporation ft feet

HP horsepower

KO Contracting Officer’s Representative

LF linear feet msl mean sea level n/a Not Applicable

NAVFAC Naval Facilities Engineering Command

O&M Operations and Maintenance

PM Program Manager

PMRF Pacific Missile Range Facility

NPDES National Pollutant Discharge Elimination System

QC Quality Control

QCP Quality Control Plan

TBD To Be Determined

INTRODUCTION

Page 1-1

The United States Navy, Naval Facilities Engineering Command, Hawai‘i (NAVFAC) Hawai‘i, has contracted the Agribusiness Development Corporation (ADC) of the State of Hawai‘i to continue to operate and maintain the Nohili and Kawaiele Pump Stations (and associated ditches) located within land controlled by the Pacific Missile Range Facility (PMRF). These pumping stations and ditches serve the PMRF and neighboring Kekaha agricultural lands. Both the agricultural lands and PMRF are located on the Mānā Plain, on the western coast of Kaua‘i. This area is subject to flooding, which can be mitigated by the use of the pump stations and ditches for draining.

GENERAL PURPOSE

This Quality Control Plan (QCP) has been developed in support of the operation and maintenance of the Kawaiele and Nohili Pump Stations and their associated ditches located on land controlled by PMRF.

The QCP describes the ADC's quality control system, introduces personnel, defines responsibilities, and details activities such as recording inspections, audits, and corrective actions, and describes the implementation process for corrective actions in order to prevent deficiencies from recurring. The QCP also describes how the performance of the Quality Control Program will be measured.

OBJECTIVES

The QCP objective is to define a system to manage, control, and document three basic elements of the work being performed.

The quality of equipment, materials, and techniques utilized to ensure that it meets contract specifications and applicable standards.

The timeliness of performance by combining quality functions within routine project schedules.

The communication of the quality control procedures and requirements to the individuals working on the project.

QCP FORMAT

The QCP is organized as follows:

Section 1—Introduction

Section 2—Background

Section 3—Quality Management Organization

Section 4—Quality Control Reporting

Section 5—Inspections and Reviews

Section 6—Quality Control Checks

Section 7—Non-Compliance and Corrective Actions

Section 8—Document Maintenance

Section 9—Submittal Procedures

Section 10—References

Page 2-1

BACKGROUND

As stated previously, PMRF is located on the western coast of Kaua‘i, north of Kekaha, on the Mānā Plain. The PMRF installation is a range facility that includes instrumented underwater and controlled airspace ranges, as well as land facilities. This combination of facilities supports surface, subsurface, air, and space operations simultaneously (Navy 2013).

ADC was established by the State of Hawai‘i legislature in 1994 to help transition Hawai‘i’s agricultural sector from a two crop-based economy to a diversified, multi-crop economy. ADC works to help diversify crops across Hawai‘i and helps in acquiring and managing agricultural lands, infrastructure and facilities for use by the agricultural industry (ADC 2003).

ADC manages 12,500 acres of former sugar plantation land in Kekaha and 6,200 acres in Kalepa. The lands now have tenants ranging from Pioneer Seeds to truck farms and ranchers. In addition, ADC along with the tenant cooperative manages irrigation ditches, reservoirs, two hydroelectric plants, a power distribution system, and a drainage system complex (ADC 2003).

In Kekaha, PMRF has increased the buffer zone around the base by leasing (from the State of Hawai‘i) approximately 300 acres of land between PMRF’s eastern fence and Highway 50. By doing so, the Navy lawfully expends funds to help repair and maintain the ditches and pumps that prevent flooding on the Mānā Plain, and the extension of land fulfills anti-terrorism requirement that military buildings must be set back from roads. With the closure of the sugarcane plantations, the Navy was aware of possibly incompatible developments on this land that might occur in the future. To ensure that PMRF can continue to safely conduct its missions, with compatible neighbors, the Navy has sought to permanently preserve the land adjacent to PMRF for agricultural purposes. More information can be found at the can be found at the PMRF Agriculture Preservation Initiative website (Navy USA 2013).

The Navy lease includes the Kawaiele and Nohili pump stations with their associated ditches. To operate and maintain these stations, the Navy has contracted ADC to continue Operations and Maintenance (O&M), as ADC operates the rest of the related system which also benefits the Kekaha agricultural lands. ADC will perform O&M work under contract number N62478-26-T-2424.

PURPOSE AND SCOPE OF WORK

The purpose of the project is to continue to safely and effectively operate and maintain the Kawaiele and Nohili pump stations with the associated ditches and gates on PMRF controlled land to prevent flooding.

The daily, monthly and annual scope of work for the contractor is twofold:

1.) Ensure that the pumping systems, as well as the gates and ditches, are working according to manufacturer’s specifications and optimal site conditions. This involves inspections to see if the system is working correctly and/or at optimal conditions. In the event that a component of the system is not operating correctly or at optimal conditions, a repair shall be required, and competent/authorized (e.g., licensed electricians for electrical work, manufacturer-authorized repair technicians for machinery, etc.)

Page 2-2 personnel shall complete the repair. Other light maintenance items, such as vegetation control and lubricating the pumps, may be done once a month.

2.) Prevent flooding of the PMRF facility and neighboring agricultural lands, for which daily checks on weather reports and actual conditions must occur. In the event that rain and/or storm conditions occur, system adjustments are made. Depending upon the conditions, these adjustments may include manually turning on additional pumps, re- directing flow to the ocean (closing the Kawaiele flood gate and opening

Dry Ditch), and ensuring debris is removed from screens.

Page 3-1

QUALITY MANAGEMENT ORGANIZATION

The organization of the reporting relationships of the persons involved in the quality aspect of this project is provided below. Key personnel are listed in descending lines of authority through the project and quality control personnel. The Quality Control (QC) Manager is independent of the subcontracted site worker and will ensure that the QCP is effectively implemented through independent audits. The following subsections describe the specific functions and authority of each of these persons.

NAVY

ADC – Executive Director (Program Manager – James Nakatani)

ADC – Quality Control Managers – Cardno TEC (Wilfred Cassidy P.E., with support from Bradley Kwasnowski, Adrian Nelson, and Rebecca Walker)

ADC – Kaua‘i Property Manager (Sam Lee)

Competent Person, Operations and Maintenance – Brian Tuzon (Daniel Lord dba Lord's Electric)

Competent Person, Dredging – TBD

Site Safety and Health Officer – Compliance Solution LLC (Archie Yu)

Possible Subcontractors: Carpentry, Welding - TBD Storm Event Excavation - J & R Equipment and Rental

NAVY

The Navy will meet with ADC and assess their performance, either through meetings and/or inspections.

In the event that meetings are conducted, ADC will meet with a Navy representative, and mutual efforts will be made to resolve all problems identified. The Navy will prepare written minutes of the meeting, with ADC to sign. In the event that there is a discrepancy, ADC will respond to the Navy about the disagreement in writing. The Navy will also complete assessments on ADC’s performance on this contract. ADC will have the opportunity to respond in writing to any unsatisfactory ratings.

ADC - EXECUTIVE DIRECTOR (PROGRAM MANAGER)

ADC’s Program Manager (PM) has overall responsibility for all technical, contractual, and administrative matters. The PM responsibility is to ensure that a high degree of client responsiveness is maintained.

The PM is also responsible for reviewing and approving planning documents, overseeing staff selection, and monitoring contract funds and schedules. Daily functions will be delegated to the Competent Person.

The PM will also have overall responsibility of project execution, cost and schedule tracking, communication with the Contracting Officer’s Representative (KO), and preparation of progress reports.

The PM will be regularly informed about the status of project activities and any changes in the scope of work, dates, or resource requirements. The PM will also be responsible for final review of submittals before they are submitted to the KO.

Mr. Nakatani has more than 12 years of collective experience with government administration. He is a former chair of the Hawai‘i Department of Agriculture and is very familiar with managing infrastructure and land. Currently, he is the executive director of the Agribusiness Development

Page 3-2

Corporation, which in addition to managing agricultural land in Kekaha and Kālepa on Kaua‘i, oversees the administration of the Waiāhole Water System on O‘ahu.

ADC (QUALITY CONTROL)

By implementing of the QCP, the QC Manager will execute quality assurance programs for field activities. The QC Manager will be responsible for review of submittals, performance of field and office audits, review of construction specifications, and submittals.

The duties of the QC Manager include periodic inspections of the work being completed, verification of adherence to the QCP by subcontractors, and review of daily (weekday) QC reports. Responsibilities may also include resolution of issues regarding alternative approaches; direct liaison with the Navy staff;

early identification and resolution of problems; identification of potential or desired modifications to the scope of work; cost, schedule, and field construction quality control. Cardno TEC is responsible for the QC program and Mr. Cassidy is the assigned QC manager for the program with primary responsibility of documentation and utilization in the field. Key members of the QC team at Cardno TEC are below:

Wilfred Cassidy, P.E. has 30 years of experience as an Air Force civil engineering officer managing construction, operation, and maintenance of base infrastructure and environmental programs at Air Force bases around the world. He has managed teams performing the work, or providing quality assurance of contractors doing construction or maintenance projects on all types of facilities. He twice served as the base civil engineer, responsible for all facility and environmental programs on the installation, where he worked regularly with local officials and regulators. Since joining Cardno TEC two years ago he has led the design teams for three multi-million dollar projects and is the Quality Control Manager for a $26M planning and environmental study contract with NAVFAC, Pacific.

Mr. Brad Kwasnowski is an Environmental Scientist managing environmental monitoring and compliance projects with federal, state, local, and private sector clients. He provides technical and regulatory guidance regarding: National Pollutant Discharge Elimination (NPDES) Permits, Storm Water Pollution Prevention Plans (SWPPP), Storm Water Best Management Practices (BMP), Industrial Wastewater Discharge Permits (IWDP), Total Maximum Daily Loads (TMDL), hazardous waste management, as well as remedial investigations and actions. He has extensive experience in hydrology related studies, environmental sampling of a variety of water quality related media (soil/water), pollution prevention compliance auditing, database management (hydrologic/geodatabase), technical writing and editing, as well as designing remote environmental monitoring stations. He manages and participates with project teams collecting field data from industrial facilities and environmental monitoring stations while following established procedures and guidelines. He provides quality control, evaluation, interpretation, and/or statistical analysis of samples and observations relative to data quality objectives for presentation in technical reports as well as database archiving.

Ms. Rebecca Walker specializes in water resources compliance. She has a B.S. in Environmental Science and has experience in quality assurance management, including evaluation of contract requirements, audit planning, plan execution, and reporting. As a member of the Cardno TEC water resources and compliance team, Ms. Walker regularly spearheads audit planning to ensure that all requirements are accounted for in the quality assurance program. She has served as data quality specialist, water resources specialist, or compliance inspector on various projects in her professional career. Her field work experience includes

Page 3-3 compliance inspections, Phase I ESA site reconnaissance, site drainage evaluation, illicit discharge investigation, storm water sampling, and groundwater sampling.

Mr. Adrian Nelson has a Master’s in Natural Resource and Environmental Management from the University of Hawai‘i at Mānoa, as well as over four years of experience as an Environmental Scientist.

Since 2012, Adrian has been involved in both ADC’s Quality Control Program Management (QCPM) and its National Pollutant Discharge Monitoring (NPDES) program. His responsibilities include NPDES compliance, canal discharge grab sampling, data collection and interpretation, lab coordination, and QCPM auditing and inspection of ADC facilities.

Mr. Samuel “Sam” Lee is the ADC’s Kaua‘i Property Manager and is a former land agent with more than 20 years of experience assigned to the Island of Kaua‘i with the Hawai‘i Department of Land and Natural Resources. He is knowledgeable about the Kekaha agricultural lands and associated infrastructure. As a resident of Kaua‘i, his responsibilities as a liaison for ADC include checking on the status of specific tasks, observing personnel and activities under contract, and serving as a point of contact in case of emergencies such as flooding.

COMPETENT PERSON (OPERATIONS AND MAINTENANCE)

The Competent Person for operations and maintenance (O&M Competent Person) is responsible for completing the daily (weekday) and monthly site inspections, as well as any repair inspections (such as pump repair). The O&M Competent Person also implements storm procedures and coordinates with the appropriate agencies (e.g., notifying ADC, the Navy, etc.). The Competent Person prepares the appropriate reports and submits them to the QC Manager.

The O&M Competent Person, Lord's Electric, is a qualified subcontractor with experience in pumping, hydroelectric, high voltage electric power, and drainage systems.

The Competent Person for dredging (Dredging Competent Person) will be a qualified subcontractor with appropriate dredging experience. Dredging is no longer a part of the O&M contract, but is ordered as needed by the Navy.

SITE SAFETY AND OCCUPATIONAL HEALTH

ADC is committed to ensuring the work is performed in a safe environment. Mr. Archie C. K. Yu M.S., CIH, MBA, CSP will be the Health and Safety officer for this contract. Mr. Yu has 19 years of experience in OSHA compliance and more than 13 years in industrial hygiene. He is one of a small group of safety consultants in Hawai‘i with Certified Industrial Hygienist and Certified Safety Professional qualifications.

Mr. Yu has worked as an Environmental Health Specialist with the State Department of Labor and Industrial Relations and a Disaster Safety Officer with the Federal Emergency Management Agency. He started Compliance Solution in 2001 and has assisted various employers, public and private, with their OSHA compliance and industrial hygiene.

SUBCONTRACTORS

Competent/authorized (i.e., licensed electricians for electrical work, manufacturer’s authorized repair technicians for machinery, equipment, etc.) subcontractors will be required to complete any repairs, maintenance or adjustment to the systems as required. The pump stations at Kawaiele and Nohili have several components (e.g., vertical pumps, transformers, motor control

Page 3-4 centers, transducers, telemetry systems etc.). These components have specific operating systems requiring a high level of skill for repair and maintenance. Only competent and authorized repair technicians should repair or complete maintenance (other than monthly lubrication of the pumps) to ensure that the systems are operating within manufacturer’s specifications. Subcontractors shall provide documentation of the completion of their work.

Page 4-1

QUALITY CONTROL REPORTING

QUALITY CONTROL INSPECTIONS

Quality control inspections will be performed daily, monthly and at special activities (e.g., dredging, pump repair, etc.) to ensure proper operation and to confirm site conditions. The quality control inspections will generally be performed by the O&M Competent Person who will have several documents onsite to aide in correctly performing inspections and site operations. These documents include the Standard Operating Procedure for Drainage Facilities, Storm Procedures, the O&M Manuals, and the Annual Maintenance Plan.

QUALITY CONTROL REPORTING

The O&M Competent Person will conduct the daily QC duties onsite at least five days per week, preferably on weekdays. These duties include completing the Daily QC Inspection Log (Form 2) and/or Storm Conditions Operation Log (Form 3). Additionally, the O&M Competent Person will be present when other work is performed such as as-needed dredging or repairs. The O&M lead person will ensure that work is being performed by competent/authorized personnel and that appropriate documentation is provided showing that repairs have been made in accordance with manufacturer’s recommendations.

This information will be documented on the Construction Quality Log (Form 1). The O&M Competent Person will also ensure that copies of the O&M manuals for the system and the Annual Maintenance Plan are present onsite for field review if necessary.

Examples of the logs are provided in Appendix A. Copies of the completed logs will be sent to the QC Manager on a weekly basis. The original will be filed onsite for immediate reference, if needed.

Page 5-1

INSPECTIONS AND REVIEWS FOR MAJOR REPAIRS AND CONSTRUCTION

Inspections and reviews are the observations used to ensure that the field operations meet or exceed the project requirements including any associated design criteria, plans, and specifications. Inspections will be conducted based on a four-phased approach consisting of the following:

Preparatory

Initial

Follow-up

Completion

The types of inspections are discussed separately below and reports are presented in Appendix B. Inspections will be conducted by the site worker and/or checked by the QC manager, who will ensure that the work complies with the specifications, applicable standards, and good construction practices.

Each inspection will be documented on the appropriate form and will record the following information:

Contract number

Task site/area location

Inspection number

Date of inspection

Name of inspector

Identification of work inspected

Factual description of the observation made

Determination of acceptability/unacceptability

Actions taken to correct deficiencies

The QC Manager will also perform audits (e.g., including monthly) during the project. Audits may be performed more frequently depending on key, multiple activities occurring in the field, or if corrective actions are occurring. When audits are performed, a record of the inspection and findings will be recorded on a Quality Assurance Checklist and Audit Notes Form (Form 4), (See Appendix B).

PREPARATORY INSPECTION

Prior to initiating work, a preparatory inspection will be conducted by the QC Manager. The preparatory inspection will include:

Reviews of contract requirements.

Checks to ensure that all materials and/or equipment have been tested or vendor data have been reviewed and approved.

Checks to ensure that provisions have been made to conduct required testing (if any).

Examinations of work area to ascertain that all preliminary work has been completed.

Pacific Missile Range Facility, Kaua‘i, Hawai’i Contract No N62478-26-T-2424

Page 5-2

Physical examinations of materials, equipment, and samples to ensure that they conform to the information in the O&M manuals, that all materials and/or equipment are on hand, and that all equipment is in proper working condition.

Reviews of safety and quality requirements most relevant to the work.

INITIAL INSPECTION

An initial inspection will be performed as soon as possible, after the award of the contract. This inspection will include examination of the quality of workmanship; confirmation that acceptable materials, free of defects or damage, were used; and confirmation that the work so far has no omissions or errors.

FOLLOW-UP INSPECTION

Follow-up inspections will be conducted as required throughout the contract to ensure continued compliance with contract requirements, including inspections, where appropriate, until completion of the contract.

COMPLETION INSPECTION

At the completion of the contract, the O&M Competent Person and/or Dredging Competent Person and/or QC Manager will conduct a completion inspection and develop a “punch list” of items that do not conform to the O&M manual, the Annual Maintenance Plan and/or specifications. A target date to complete punch list items will be established, and a subsequent completion inspection will be conducted.

INSPECTION DOCUMENTATION

All inspections will be recorded on standard inspection forms (Appendix B). The preparatory inspection will be recorded on a Preparatory Inspection Report (Form 5, Appendix B). The initial, follow-up, and completion inspections will be recorded on the Construction QC Inspection Report (Form 6, Appendix B).

These documents will be used to track deficiencies and corrective actions. Any deficiencies that cannot be corrected at the time of their discovery or that otherwise affect the quality or schedule of other work must be treated as a noncompliant condition. The completed forms will be reviewed by the PM, and submitted according to distribution requirements, thus becoming a permanent part of the site records.

QUALITY CONTROL CHECKS

Quality Control Plan Kawaiele and Nohili Pump Stations

Pacific Missile Range Facility, Kaua‘i, Hawai’i Contract No. N62478-26-T-2424

Page 6-1

Quality control tests and checks will be performed during the planned activities to check the validity of the collected data and to confirm site conditions. The quality control checks will generally be performed by the O&M competent person.

QUALITY CONTROL CRITERIA

Specific criteria have been identified that are critical for sustainment of the flood control infrastructure.

The 1502000 - Facility Investment specifications are included in Appendix D. Canal maintenance, including dredging and vegetation clearing, are not a part of the O&M contract. Quality control criteria found in Table 6-1 below will be used as guidelines for dredging recommendations. Table 6-1 was compiled from J-1502000-04, which can also be found in Appendix D.

Table 6-1: Ditch Requirements

Canal Length (feet) Width (feet) Depth (feet)

A-AA 21,750 25 -4

B 1,500 20 -4

C 2,407 30 -3

CC 1,093 30 -3

D 2,000 20 -2

F 1,092 20 -1

FF 2,235 60 n/a

Total 32,077

Table 6-2 provides an inventory list of equipment and facilities that must be kept in good working condition for this contract, compiled from J-1502000-03 (see Appendix D). Canal system maps (Appendix D) and the pump station diagrams (Appendix E) are also provided for reference.

Page 6-2

Table 6-2 Facilities and Equipment Inventory

Item Amount

Kawaiele Pump Station and supporting structures

2-200 HP pumps, 1-100 HP pump, 142 linear feet (LF) of sheet piling, one cross-walk with railings, one debris screen, two instrument sheds, cathodic protection, approximately 10 ft of 3-inch diameter steel conduits

Nohili Pump Station and supporting structures 2-60 HP pumps, 1-15 HP pump, one debris screen, one instruments shed, approximately 10 ft of 3-inch diameter steel conduits

Ditches 32,077 LF of canals

Culverts 5 culverts

Power Transmission 20 power poles and 6 pole transformers

Access Road 26,320 ft of access roads

Flood/flap gates One sluice gate and two flap gates

Pacific Missile Range Facility, Kauai, Hawai’i Contract No. N62478-26-T-2424

Page 7-1

NONCOMPLIANCE AND CORRECTIVE ACTIONS

The following mechanisms will be used to identify items or activities that do not comply with the contract requirements:

QC inspections and audits (performed by QC Manager)

Performance Evaluations (performed by the Navy)

In each case, any noncompliance issue will be specifically identified in documents (as identified in sections 4 and 5). It will be the responsibility of the Program QC Manager to notify the relevant parties of the noncompliance, irrespective of the subsequent disposition of the original report. At a minimum, the Program QC Manager and PM will be notified of any non-compliance issues.

The QC Manager has the authority and responsibility to stop work related to, or affected by, the noncompliance condition until action can be taken to correct it or prevent it from affecting related or subsequent activities. The QC Manager may, at his discretion, require that items be re- worked, and/or re-inspected to confirm or disprove the noncompliance condition. Documentation of the original inspections and/or test will be retained as part of the project record. The QC Manager may not permit any subsequent work to continue if that work is, or may be, affected by the noncompliance condition until:

The work is re-inspected and found to be in compliance.

The work is redone and subsequently re-inspected and found to be in compliance.

The KO accepts a change order indicating that the work or condition is acceptable under the terms of the change order (e.g., setting pumps at -1.3 feet msl is better than pumps set at -2.0 feet msl).

In addition, the QC Manager will promptly complete a written report providing a determination of the cause and effect of the noncompliance condition. This report will include a review of the QCP procedures, work plans, and other relevant documents and procedures to determine if the systems being used need to be amended. This report will also include, if necessary, specific changes in procedures, work practices, and other actions to be taken to prevent reoccurrence of the noncompliance condition.

CORRECTIONS OR REVISIONS TO THE QCP AND OTHER DOCUMENTS

In the event that corrections become necessary to the QCP or other documents (e.g., annual maintenance plan, etc.) the following procedure will be followed. Upon approval (by the KO) of the correction/revision, the document page(s) with errata will be marked with a red line through its entirety.

The new page(s) will be placed into the document, directly following it. The change will be noted in a memo attached to the front of the document, to alert the user of a change.

DOCUMENT MAINTENANCE

Stations

Pacific Missile Range Facility, Kaua‘i, Hawai’i Contract No. N62478-26-T-2424

Page 8-1

Documents generated as a result of the implementation of the QCP will be completed and reviewed as indicated. The original and duplicate copies of these documents are to be maintained in files as specified in this plan. Table 8-1 presents the review and distribution requirements for all QCP documents.

A master file of all QCP documents will be maintained at the project office. Representatives of the Navy have the right to inspect this master file at any time. The master file will become the property of the Navy, within one week of completion of the contract. The master QCP file will include the following documents:

QCP and all documents

Preparatory Inspection Report

Construction QC Inspection Report

Quality Assurance Checklist and Audit Notes

Daily QC Logs

Construction Quality Log

Storm Conditions Operation Log

Vendor Certificates/Statements/Data

QA Audit Reports

Reports of Noncompliance

Monthly reports.

ADC will confirm the submittal of daily and monthly QC reports to the Navy. Monthly QC reports are a narrative summarizing the QC reports completed for the month.

Page 8-2

Table 8-1 Review and Distribution

Document Prepared By Reviewed By Original Held By Copies Distributed To

QCP Prepared for PM by QCM

Program Manager

Navy

O&M Dredging Competent Persons

QC Manager

Navy

QC Manager

O&M Competent Person

Project Master File

Preparatory Inspection Report

QC Manager PM

O&M Competent Person

Navy (if requested)

Field Project Files through completion of field work, then Project Master File

PM

O&M Competent Person

Navy (if requested)

Project Master File

Construction QC Inspection Report

QC Manager PM

O&M Competent Person

Navy (if requested)

Field Project Files through completion of field work, then Project Master File

PM

O&M Competent Person

Navy (if requested)

Project Master File

Quality Assurance Checklist and Audit Notes

QC Manager PM

O&M Competent Person

Navy (if requested)

Field Project Files through completion of field work, then Project Master File

PM

O&M Competent Person

Navy (if requested)

Project Master File

Daily QC logs O&M Competent Person

QC Manager

PM

Navy (if requested)

Field Project Files through completion of field work, then Project Master File

QC Manager

PM

Navy (if requested)

Project Master File

Construction Quality Log

O&M and Dredging Competent Persons

QC Manager

PM

Navy (if requested)

Field Project Files through completion of field work, then Project Master File

QC Manager

PM

Navy (if requested)

Project Master File

Storm Conditions Operation Log

O&M Competent Person

QC Manager

PM

Navy (if requested)

Field Project Files through completion of field work, then Project Master File

QC Manager

PM

Navy (if requested)

Project Master File

Pacific Missile Range Facility, Kaua‘i, Hawai’i Contract No N62478-26-T-2424

Page 8-3

Vendor certificates/ statements/ data

Vendor O&M Competent Person

QC Manager

PM

Navy (if requested)

Field Project Files through completion of field work, then Project Master File

QC Manager

PM

Navy (if requested)

Project Master File

QA Audit Reports

Navy Navy Field Project Files through completion of field work, then Project Master File

QC Manager

PM

Navy (if requested)

Project Master File

Reports of Noncompliance

O&M Competent Persons

QC Manager

PM

Navy

O&M Competent Persons

QC Manager

PM

Navy

Field Project Files through completion of field work, then Project Master File

QC Manager

PM

Navy (if requested)

Project Master File

Monthly Reports

1. QC Manager PM

Navy Inspector

Field Project Files through completion of field work, then Project Master File

Navy (if requested)

PM

Project Master File

SUBMITTAL PROCEDURES

Stations

Pacific Missile Range Facility, Kaua‘i, Hawai’i Contract No. N62478-26-T-2424

Page 9-1

ADC is responsible for management of the work identified in the contract. This responsibility includes scheduling, reviewing, and managing submittals. Certifications provided by others (e.g., vendors and subcontractors) will be checked for accuracy and compliance with the contract requirements. The procedures for submittals are discussed in the following subsections.

SCHEDULE OF SUBMITTALS

A Submittal Register has been prepared (included as Appendix C) and will be updated during the project to provide a list of submittals and documents completed during the project. This register is used to log and monitor required submittal activities, and will be regularly updated throughout the project. The Submittal Register will be used to control submittals throughout the duration of the contract.

SUBMITTAL REVIEW

Submittals will be reviewed by the QC Manager. Submittals that comply with the contract will be forwarded to the Navy. Submittals that do not comply with the contract will be returned to the originator to be corrected.

SUBMITTAL PROCEDURES

The distribution of the submittals will follow the distribution lists provided in Table 8-1 for each item.

Pacific Missile Range Facility, Kaua‘i, Hawai’i Contract No.

N62478-26-T-2424 Page 10-1

10.0 REFERENCES

ADC 2003. “Agribusiness Development Corporation – Working For a Strong Agricultural Future” pamphlet. ADC 2003.

Navy 2013. Official Pacific Missile Range Facility Barking Sands website.

http://www.cnic.navy.mil/regions/cnrh/installations/pacific_missile_range_facility_barking _sands.html. Accessed 30 September 2013.

Navy USA 2013. PMRF Agriculture Preservation Initiative website.

http://navyusa.org/content/index.php?option=com_content&view=article&id=1751:pmrf- agriculture-preservation-initiative&catid=529:overview&Itemid=489.

Accessed 30 September 2013. Contract No.

N62478-26-T-2424 http://www.cnic.navy.mil/regions/cnrh/installations/pacific_missile_range_facility_barking_sands.html http://www.cnic.navy.mil/regions/cnrh/installations/pacific_missile_range_facility_barking_sands.html http://navyusa.org/content/index.php?option=com_content&view=article&id=1751%3Apmrf-agriculture-preservation-initiative&catid=529%3Aoverview&Itemid=489 http://navyusa.org/content/index.php?option=com_content&view=article&id=1751%3Apmrf-agriculture-preservation-initiative&catid=529%3Aoverview&Itemid=489 http://navyusa.org/content/index.php?option=com_content&view=article&id=1751%3Apmrf-agriculture-preservation-initiative&catid=529%3Aoverview&Itemid=489

Appendices

Appendix A

Quality Control Reporting Logs

Construction Quality Log

Site: Date/Time:

Operator: Weather Report/Source:

Contract #: Inspection#:

Item Description Action/Details

Personnel Onsite

Equipment

Subcontractor

Correspondence/ Directions

Materials Delivered

Work Performed

In Compliance With Manufacturers Recommendations/ Specifications?

Problems?

Resolutions?

Comments

*** See also Daily Inspection Log.

Form 1

DAILY

Actual Weather Conditions: Sunny Partly-cloudy Showers Rain Storms Hurricane Other

Surf: Small Med High

Pump ("X" if ON)

Auto/Manual

Water level (ft.)

Removed blockage from canal

Removed debris from trash screen

Telemetry transmitting data

Removed Wasp/Bird Nests

#1-60HP

NOHILI

#2-60HP

No

#3-15HP

Yes

#1-200HP

KAWAIELE

#2-200HP

No

#3-100HP

Yes

QC Daily Inspection Log Contract No. N62478-26-T-2424

Date: Daily Toolbox safety review

Time: Personal Protective Equipment:

Worker: Hard hat

Visitor: Steel toe shoes

Personal floatation device

Other

WEEKLY

Transducer height settings

Transducer timing Tested pumps

PERIODIC / MONTHLY

Yes No Describe work and location (e.g. Canal A, B, C, D, F, H)

Clean & Lube non-reverse ratchet

Discharge pipes operational

Flap Gates unobstructed

Floodgate operational

Vegetation cleared from roads

Sand Berms in place

Condition of Power poles/lines

Condition of Access road

Comments:

* If Storm Conditions - Complete Storm Operations Form.

#1-60HP

NOHILI

#2-60HP #3-15HP #1-200HP

KAWAIELE

#2-200HP #3-100HP

Storm Conditions Operation Log

Site: Date/Time:

Operator: Weather Report/Source:

Contract #:

Item Inspection 1 Inspection 2 Action/Details

For 1-2” of Rain Check general area for problems

For 2-3” of Rain

Kawaiele -3 pumps in operation

Nohili – 3 large pumps in operation

Contact Coop to Shut Down Irrigation

Mauka Y/N

Source Y/N

Ensure Kinikini Sand Embankment to Prevent Seawater Intrusion

Y/N NA

Severe Storm 3-5” of Rain

Water Levels Above 2.5’ msl? Y/N

NA

Alerted by Kauai Civil Defense

Y/N NA

Coordinate With Kauai QC Manager

Notify NPDES Consultant

Notify PMRF Prior TO Opening Gates

Time/Date of Outfall Open

Ditch ID - Ditch ID -

Open Kawaiele

Notify Public Works

Utilities Located?

Open Dry Ditch 1st

Sand removed? Y/N Closed? Y/N

Lower Kawaiele flood gate

Open? Y/N Closed? Y/N

Improve Discharge Rate

Open Channel Cut a mouth – Y/N

Close Drain

When water levels below 2.5’ msl – Y/N

When high surf or at night – Y/N

Flooding Conditions

Alert ADC?

Alert Navy?

Y/N

Post Storm Return To Normal Operations?

Y/N

In Need of Repair?

Y/N

*Prior to opening sand berms, ensure utilities are located, by caking PMRF Public Works.

*** See also Daily Inspection Log.

Comments:

Form 4

Appendix B Inspection and Review Reports

Quality Assurance Checklist and Audit Notes

Audit Number:

Auditor:

Date and Time:

Location:

Persons Contacted:

Project Consistent with Schedule? (if no, why?):

Project Staff Consistent with Project Requirements? (if no, why?):

Documents Available (Circle Yes/No/NA, and include observations):

Y / N / NA QCP:

Y / N / NA O&M Manuals, Plans:

Y / N / NA APP/AHA:

Y / N / NA Daily QC Reports (on file, up-to-date, complete?):

Y / N / NA Repair records (type of repair, in compliance with manufactures recommendations, filed properly, completed properly, signed, follow-up on noncompliance?):

Field Inspection:

Type or nature of work observed:

Persons and/or subcontractor doing work:

(Continued) Quality Assurance Checklist and Audit Notes

Work being done in accordance with applicable specifications and the O &M Manuals, Plans?:

Work completed consistent with schedule?:

Other issues:

Preparatory Inspection Report

Project:

Project No.:

Date:

Inspector’s Name: Signature:

Review of Contract Requirements Made: Yes No

Explanation of deficiencies noted (reference section of contract):

Equipment and Materials Inspection:

Equipment and/or materials have been tested or vendor data have been submitted and approved?: Yes No

Explain “No” (List affected materials and/or equipment):

Conform to O & M Manuals, Plans?: Yes No

Explain “No” (List affected materials and/or equipment):

Present on-site or delivery schedule verified: Yes No

Explain “No” (List affected materials and/or equipment)

Provisions complete to verify product quality?: Yes No

(Continued) Preparatory Inspection Report

Explain “No” (List affected materials and/or equipment)

O& M Manuals, Plans, APP/AHA and H & S equipment onsite?: Yes No

Explain “No”:

Quality requirements reviewed with workers?: Yes No

Explain “No”:

Deficiencies Noted Corrective Actions Required Completion Date a.

b.

c.

d.

Reviewed By:

Site Manager:

Program QC Inspector: Date:

Program Manager: Date:

Construction QC Inspection Report

Project:

Inspector’s Name: Signature:

Describe status of work element:

Estimate percent complete: %

Note workmanship, condition of materials, omissions, or dimensional inconsistencies:

Inspection/Testing Result (circle one): Passing / Contingent Passing / Failing

Describe inspection/test conducted and result (attach documentation form for any test conducted):

Deficiencies Noted Corrective Actions Required Completion Date a.

b.

c.

d.

Reviewed By:

Site Manager: Date:

Program QC Inspector: Date:

Program Manager: Date:

Appendix C Submittal Register

Submittal Register – Kawaiele and Nohili Pump Stations and Associated Ditches O&M Contract Number N62478-26-T-2424*

Document Prepared By Reviewed By Corrective Actions Submitted To Date

QCP

Preparatory Inspection Report

Construction QC Inspection Report

Quality Assurance

Checklist and Audit Notes

Daily QC logs

Construction Quality Log

Storm Conditions Operation Log

Vendor certificates/statements/data

QA Audit Reports

Reports of Noncompliance

Others/Additional:

*Notes:

1.) File is to be maintained throughout the project. Upon completion of the project, the file is submitted to the Navy within one week.

2.) Daily (weekday) reports will be completed, submitted to the QC Manager, reviewed, and included in the project file. Daily safety sheets must also be attached to the daily QC logs. ADC will confirm submittal dates to the Navy of these reports.

3.) Monthly reports will consist of a narrative of the compiled daily reports. ADC will confirm submittal dates to the Navy of these reports.

Appendix D 1502000 - Facility Investment

14-20-2468

1502000, Page 2 of l 0

1502000 - Facility Investment

Spec

Item

Title Description

I General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for facilities at the

PACIFIC MISSILE RANGE FACILITY (PMRF) AT KAUAI, HAWAII.

l.l Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order.

Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility

Investment.

The Contractor shall perform maintenance, repair, alteration, demolition, minor construction, and landscape repair for the following:

Mechanical Equipment Structures

-Pump Footing or Foundation

-Structural Components

-Cathodic Protection Systems

-Pipelines

Building Systems

-Pump Station

-Cana ls /Culverts and Ravines

-Flood Gates, Flap Gates

-Electrical Power Transmission Lines and Associated Hardware and Structures -Water Accumulation and Discharl!;e areas (to include Wet Wells)

I 502000, Page 3 of I 0

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acron yms

Definitions and Acronyms are listed in J-1502000-0 I.

2.2 Personnel The Contractor shall provide personnel with the quali fications , technical knowledge, experience and skills required for efficient operations within the Facilities Investment function.

2.2.1 Certification, Training, and

Licensing

All maintenance and repair shall be performed by personnel trained and certified by the

OEM.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200 .

Personnel performing work in HAZMA T/HAZW ASTE must complete the

HAZMAT/HAZW ASTE handling course or have a minimum of one year of experience working with HAZMA T/HAZW ASTE.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

Personnel performing work and obtaining test data on the cathodic protection system must be trained per UFC 3-570-06 .

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level or higher.

The Contractor shall submit proof of all certification, training, and licensing req uiremen ts per Section F.

2.3 Special Requirements

2.3.1 Work

Coordination

During exceptional flooding perio ds, and when necessary, the Contractor shall coordinate all maintenance and repair work with the PMRF Public Works Office in a manner that minimizes the potent ial floodin g at PMRF.

2.3.2 Workmanship

and Material

Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work . All work shall be completed per approved and accepted industry and equipment manufacturers' standards and shall comply with building and safety codes, applicable activity, loc al, s tate , and federal regulations , and other technical requirements identified within this technical sub-annex .

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with desig n intent. Re pa irs shall be made in accordance with the manufacturers'

1502000, Page 4 of I 0

1502000 - Facilitv Investment

Item

Title Description specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use. The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.3 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state and local historical policies and regulations.

2.4 References and

Technical

Documents

Records and reports are listed in Attachment F-1 of the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.

1502000, Page 5 of 10 (Amendment No.

0003)

1502000- Facility Investment

Item

Title Performance

Obiective

Related Information Performance Standard

3 Recurring Work The Contractor shall The location of Kawaiele Facilities, ground maintain, repair, and alter facilities, pump stations and other infrastructure is provided in J-structures, and installed equipment and related systems, and 1502000-02. systems are in normal equipment to ensure working condition and they are fully Facilities and equipment function properly in functional and inventory is provided in J- accordance with operational. 1502000-03.