IFB 2027000030 SCCF Dementia Unit Improvements 091626.pdf

OSA-AFB-1 pg. 1

REV 7/2025

ADVERTISEMENT FOR BIDS

Design / Bid / Build State of Colorado

Department of Corrections

Notice Number: IFB 2027000030 Project Number: ADA26-005 Project Title: Dementia Unit Improvements, San Carlos Correctional Facility (SCCF) Estimated Project Cost: $ 790,000.00

NOTICES

1. For all projects with a total dollar value above $150,000 Notice of Final Settlement is required by C.R.S. §38-26-107(1). Final Settlement, if required, will be advertised in the same location as the original solicitation.

2. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

3. All respondents accept the conditions of this AFB, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all proposals on the basis of being unresponsive to this AFB or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

4. The respondent has reviewed Appendix F and by responding has agreed that the terms and conditions of the sample Contractor’s Design/Bid/Build (D/B/B) Agreement (SC-6.21) and General Terms and Conditions of the Contractor’s Design/Bid/Build Agreement (SC- 6.23) are expressly workable without reservation. Any exceptions to the contract must be communicated formally in writing before the bid closes.

5. Per C.R.S. §24-92-117, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the Buy Clean Colorado (BCCO) Act program requirements. The BCCO Act requires the Office of the State Architect to establish a maximum acceptable global warming potential

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(GWP) limit for each category of eligible materials, which include asphalt and asphalt mixtures, cement and concrete mixtures, glass, post-tension steel, reinforcing steel, structural steel, and wood structural elements. For any solicitation for a contract for the design of an eligible project, a State Agency or institution shall require the designer who is awarded the contract to include, in project specifications when final construction documents are released, a current Environmental Product Declaration (EPD) that meets the maximum acceptable GWP limits for each eligible material specified for the project. A contractor that is awarded a contract for an eligible project shall not install any eligible materials on the project until the contractor submits an EPD for each eligible material procured for the project.

6. Per C.R.S. §24-92-Part 2, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the State prevailing wage rate, of the regular, holiday, and overtime wages paid and the general prevailing payments on behalf of employees to lawful welfare, pension, vacation, apprentice training, and educational funds in the State, for each employee needed to execute the contract. Payments to the funds must constitute an ordinary business expense deduction for federal income tax purposes by contractors and subcontractors. Contractors are required to pay their employees at weekly intervals and shall comply with the enforcement provisions of C.R.S. §24-92-209. Contractors awarded a project of this size will be required to utilize the LCPTracker cloud-based labor compliance and certified payroll application.

7. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

8. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid.

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PROJECT OVERVIEW

Introduction

The State of Colorado, Colorado Department of Corrections (CDOC) Facility Management Services (FMS) is soliciting bids from qualified contractors for the San Carlos Correctional Facility (SCCF)Dementia Unit Improvements ADA26-005 project.

The project consists of renovations to seven existing cells as well as exterior improvements to the outdoor recreation area for the entire facility and the portion designated to the specific unit. The work includes widening of cells doors, reconfiguring cells to allow for access of hospital beds, installing new accessible combi units, installation of a new accessible shower unit, and creating a laundry room with storage.

SCOPE OF SERVICES

The scope of services will include full Construction Contracting Services for the project specified during the process of construction and warranty period to the State as per the Advertisement for Bid. Specific tasks to be performed by the Contractor include those generally performed by the construction community where the Contractor is the prime vendor to the State. Bidders shall reference the drawings, specifications, and supporting documents in the Appendices for an understanding of the entire scope of the project.

Per C.R.S. §38-26-106, if a contract amounts to $150,000 or more, the awarded contractor shall provide payment and performance bonds not less than 50% of the value of the contract. The costs associated with this bond are to be included in the contractor’s bid.

MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested bidders should be prepared to show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

2. The bidding contractor must have been in the same business, under the same name for the last two (2) years.

3. Demonstrated specific contracting experience in projects of similar scope and complexity for at least two (2) projects each in excess of $ 750,000.00 (hard costs), utilizing the expertise present in their Colorado Office; and

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4. Demonstrated bonding capability up to $ 750,000.00 for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capacity.

5. Attended and signed in at the Mandatory Pre-Bid Conference

6. This project must be completed by April 15, 2027. If you are bidding on this project, you agree that your company has the capability to complete this project by this date.

Firms meeting the minimum requirements may obtain the bidding documents on the website accompanying this advertisement or by contacting:

CSNA Architects ATTN: Kenneth C. Thomas

TEL (719) 238-5423

EML kct@csnaarchitects.com

Prior to issuance of Bidding Documents, the Bidder shall submit a signed Planholder Agreement Prohibiting Reproduction of Documents (attached to the Colorado VSS and BidNet posting) via e-mail to the Architect/Engineer. Reproduction or electronic scanning of Bidding Documents is strictly prohibited without prior written authorization from CSNA Architects.

MANDATORY PRE-BID CONFERENCE AND SITE TOUR

A mandatory Pre-Bid Meeting will be held at:

Address: San Carlos Correctional Facility 1410 W 13th St

Pueblo, CO 81003

Date/Time: October 6, 2026 @ 1300 - Meet at the Main Entry of San Carlos Correctional Facility

Comments: Attendees shall complete, sign and submit a Consent to Search Authorization and Registration to Joshua Trainor no later than 1400 on September 30, 2026.

NOTE: YOU MUST ATTEND THE MANDATORY PRE-BID WALK IN ORDER

TO BID ON THIS PROJECT

SCHEDULE

The following is a tentative schedule of events for the Bid Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum.

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Advertisement for Bids Issued September 16, 2026 Mandatory Pre-Bid Conference and Site Tour October 6, 2026 at 1300 Request for Clarifications Due October 13, 2026 by 1700 Final Addendum Issued (anticipated) October 20, 2026 by 1700 Bid Submittals Due (date and Time) October 27, 2026 at 1300 Public Bid Opening October 27, 2026 at 1330 Award Intent Notification (anticipated) October 29, 2026 Contracting Week of November 2, 2026 Contract Approval (anticipated) November 13, 2026 Anticipated Construction Start TBD Anticipated Construction Finish TBD

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on [ColoradoVSS / Bidnet/Rocky Mountain E- Purchasing System (RMEPS)] website. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner initiated changes to this AFB will be issued under numerically sequenced addenda.

Owner initiated changes to this AFB will be posted in the form of addenda on Colorado Vendor Self-Service – Colorado VSS and BidNet Direct.

Questions and requests for clarifications regarding this project shall be submitted before the deadline listed in the above Schedule.

All inquiries, questions, comments, or concerns should be submitted to robyn.ventura@state.co.us and joshua.trainor@state.co.us.

NOTE: We do not accept questions via VSS or BidNet, only emailed questions will be answered.

Communication regarding the project during the procurement, outside of the this submission process or scheduled procurement milestones is not permitted.

POINT OF CONTACT/CLARIFICATION

Name: Joshua Trainor Agency: Colorado Department of Corrections / Facility Management Services Phone: 719-429-5199 Address: 1250 Academy Park Loop, Colorado Springs, CO 80910 Email: Joshua.trainor@state.co.us mailto:robyn.ventura@state.co.us mailto:joshua.trainor@state.co.us

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BIDDING

One electronic copy of the sealed bid is due October 27, 2026 and shall be received no later than 1300. For this Advertisement for Bid, bids will be accepted using BidNet Direct.

Bids may only be submitted electronically via www.bidnetdirect.com//cdoc-fms

No other electronic submission methods or hard copy submittals will be accepted.

To register for BidNet at no charge, simply follow the registration path and select the "Limited Access" option which will provide you with automatic e-mail notification at no charge. This option will alert you anytime you match with new bid opportunities from Colorado Department of Corrections - Facility Management

Services and any other participating agencies.

For assistance, please contact BidNet Direct’s Vendor Support department at 800-835-4603 (Option 2)

This solicitation is being published using the Colorado Vendor Self-Service – Colorado VSS and BidNet Direct.

Offerors are not required to be registered on Colorado VSS in order to download solicitation documents and information. Colorado VSS information can be found through the Colorado State Purchasing & Contracts Office link at www.colorado.gov/vss. The VSS Help Desk can be reached at 303-866-6464 for further assistance.

In the event that it becomes necessary to revise any part of this AFB, a modification will be published on Colorado VSS at www.colorado.gov/vss and BidNet Direct at www.bidnetdirect.com//cdoc-fms. It is incumbent upon Offerors to carefully and regularly monitor Colorado VSS and www.bidnetdirect.com//cdoc-fms.

The Solicitation submission application is only for Bid submission. All inquiries, questions, comments, or concerns should be submitted via email to robyn.ventura@state.co.us and/or joshua.trainor@state.co.us

Bids shall be submitted on the required bid form as indicated on the Information For Bidders document (SBP-6.12) in Appendix A.

Bid Forms and Appendices required to be included with vendor bid submittal:

Bid Form (SBP-6.13) Bid Bond (SBP-6.14) Bid Alternates (SBP-6.131) https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$ http://www.colorado.gov/vss http://www.colorado.gov/vss http://www.bidnetdirect.com/cdoc-fms https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$ https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$ mailto:robyn.ventura@state.co.us mailto:joshua.trainor@state.co.us

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Late sealed bids will be rejected without consideration. The Department of Corrections and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

BID OPENING

Public Bid Opening will be held virtually – please use the following information to join via Google Meets, or by calling in on October 27, 2026 at 1330.

Meeting ID meet.google.com/twv-qogo-ihx

Phone Numbers

(US) +1 402-713-0302

PIN: 397 202 340#

APPENDICES:

Appendix A: Information for Bidders (SBP-6.12) Appendix B: Bid Form (SBP-6.13) Appendix B1: Bid Alternates (SBP-6.131) Appendix B2: Bid Bond (SBP-6.14) Appendix C: Sample: Direct Labor Burden Calculation (SBP-6.18) Appendix D: Sample: SC6.21 and SC6.23 (Design/Bid/Build Contractor’s

Agreement and General Conditions of the Contract)