IFB 1267 Attachment 1 - Bidder's Certified Statements LOCKED.docx
DOCX document 39 KB Posted
- Solicitation number
- 2136123
- Issued by
- New York
About this file
This is a Bidder's Certified Statements attachment for Invitation for Bids (IFB) 1267 issued by the New York State Office of Children and Family Services (OCFS) for a Repair and Renovation Project focused on home-based child care. The IFB seeks to contract with one qualified entity to serve as administrator and technical assistance partner for a program supporting licensed and registered home-based child care businesses in making minor repairs and renovations. The selected vendor will administer fund disbursement, enforce OCFS-specified eligibility requirements, process payments to approved businesses, provide technical assistance, and oversee project monitoring to ensure compliance and successful completion. Bids submitted in response to this IFB constitute firm and irrevocable offers valid for 180 days from the submission date.
Bidders must meet minimum qualifications including active registration to do business in New York State, at least three years of documented experience in supporting home-based child care business owners, at least three years of project management experience administering a minimum of three home-based child care repair and renovation projects each valued at $25,000 or more, at least three years of experience building and maintaining partnerships with Community Development Financial Institutions (CDFIs), builders, and renovation contractors, and at least one year of experience designing or maintaining a secure system for processing applications, administering payments, and generating reports. Bidders must also certify compliance with the Procurement Lobbying Law, provide accurate information under penalty of perjury, confirm implementation of sexual harassment prevention policies and training, certify non-involvement with Russian entities or operations, and disclose any current or former New York State agency employees. Bidders may identify themselves as Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), Minority and Women-owned Businesses (MWBE), Service-Disabled Veteran-Owned Businesses (SDVOB), or Small Business Enterprises (SBE) domiciled in New York State.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB 1267 Attachment 2 - References LOCKED.docx | DOCX document | |
| IFB 1267 Attachment 4 - Submission Checklist LOCKED.docx | DOCX document | |
| IFB 1267 Cost Proposal Bid Sheet LOCKED.xlsx | XLSX spreadsheet | |
| IFB 1267 OCFS-0910 Request for Bid Form FINAL.pdf | ||
| IFB 1267 Repair and Renovation Projects (Reissue) FINAL.pdf | ||
| IFB 1267 Attachment 3 - Experience LOCKED.docx | DOCX document | |
| NYS-Required-Forms-2025.pdf |
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Text version
ATTACHMENT 1
BIDDER’S CERTIFIED STATEMENTS
Invitation for Bids (IFB) 1267 Repair and Renovation Project: Home-Based Child Care (Reissue)
MANDATORY SUBMISSION: to be completed, signed, and included in the Bid
SECTION ONE: Information Regarding the Bidder
A. Provide the Bidder’s contact information and identification numbers.
Name:
Organization:
Address:
City, State, and ZIP Code:
Telephone Number (include area code):
Email Address:
Taxpayer Identification Number:
NYS Vendor Identification Number, if available:
B. Provide the contact information of the bidder’s primary contact with OCFS regarding this bid.
Name:
Title:
Address:
City, State, and ZIP Code:
Telephone Number (include area code):
Email Address:
C. Provide the contact information of the person authorized to contractually bind the bidder, if different from (B).
Name:
Title:
Address:
City, State, and ZIP Code:
Telephone Number (include area code):
Email Address:
D.
In accordance with Section 1.2 of this IFB pursuant to the Procurement Lobbying Law, provide the name, address, telephone number, email address, place of principal employment, and occupation of any person authorized to represent the bidder. This requirement applies not only to bidder’s employees involved in the submission of the bid, but also to every individual or organization employed or designated by the bidder to attempt to influence the procurement process. If there is none, state that. This information must be updated if, after the deadline for submission of bids, the bidder retains an individual or organization to attempt to influence the procurement process. Indicate also whether the individual or organization has a financial interest in the procurement.
Name:
Title:
Address:
City, State, and ZIP Code:
Telephone Number (include area code):
Email Address:
Place of Principal Employment:
Occupation:
| This individual/organization has a financial interest in the procurement: |
| |_| Yes |_| No |
| No such individual/organization is authorized to represent the bidder: |
| |_| Yes |_| No |
SECTION TWO: Minimum Qualifications (See IFB Section 3.0 for additional information)
| 1. The bidder certifies they are registered to do business in the State of New York as evidenced by having an active filing in the NYS Department of State (DOS) Corporation and Business Entity Database. |
| |_| Yes |_| No * |
| 2. The bidder certifies they possess at least 3 years of documented experience in establishing, maintaining and providing support, technical assistance, and guidance to home-based child care business owners. |
| |_| Yes |_| No * |
| 3. The bidder certifies they possess at least 3 years of documented project management experience, specifically administering at least three home based child care repair and renovation projects, each with individual project values of at least $25,000. |
| |_| Yes |_| No * |
| 4. The bidder certifies they possess at least 3 years of documented experience in building and maintaining partnerships with Community Development Financial Institutions (CDFIs), builders, and renovation contractors for home-based child care repair and renovation projects. |
| |_| Yes |_| No * |
| 5. The bidder certifies they possess at least 1 year of documented experience in designing, operating, or maintaining a secure system capable of accepting and tracking funding applications, processing and administering payments, securely storing personal data, and generating reports. |
| |_| Yes |_| No * |
| 6. The bidder agrees to provide all services outlined in IFB Section 3.2 Product/Service Specifications. |
| |_| Yes |_| No * |
| 7. The bidder agrees to staff a project team with necessary talent and expertise to successfully fulfill the requirements outlined in this IFB. |
| |_| Yes |_| No * |
SECTION THREE: Bidder’s Acknowledgement of Bid Requirements
| 1. The bid constitutes a firm and irrevocable offer for a period of 180 days from the date of submission to OCFS. |
| |_| Yes |_| No * |
| 2. By submission of a bid, the bidder agrees not to make any claims for or have a right to any damages because of any misrepresentations or misunderstanding of the specifications or because of any lack of information. |
| |_| Yes |_| No * |
| 3. The bidder agrees to fully comply with the Procurement Lobbying Law Sections 139-j and 139-k of the New York State Finance Law. |
| |_| Yes |_| No * |
| 4. The bidder certifies that all information provided in connection with its bid is true and accurate. |
| |_| Yes |_| No * |
| 5. The bidder acknowledges that, should any extraneous terms, alternative activities/work to be performed, added conditions, or exceptions be submitted within its bid, such extraneous terms, alternative activities/work to be performed, added conditions, or exceptions will not be considered by OCFS. |
| |_| Yes |_| No * |
| 6. The bidder has read, understands, and accepts all provisions of Appendix A – Standard Clauses for All New York State Contracts. Appendix A contains important information related to the contract to be entered into as a result of this IFB and will be incorporated, without change or amendment, into the contract entered into between OCFS and the selected Bidder. By submitting a response to this IFB, the Bidder agrees to comply with all the provisions of Appendix A. |
| |_| Yes |_| No * |
| 7. The bidder understands that bids that do not provide all the documents requested in IFB Section 2.2 Packaging of IFB Response and/or are not submitted in compliance with the instructions provided in IFB Section 2.1 Instructions for Bid Submission may be subject to rejection. |
| |_| Yes |_| No * |
| 8. The bidder certifies under penalty of perjury that, by submission of this bid, each bidder and each person signing on behalf of any bidder, and in the case of a joint bid each party thereto as to its own organization, has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees, and that such policy does, at a minimum, meet the requirements of section §201‑g of the New York State Labor Law? Please note that a bid will not be considered for award nor will any award be made to a bidder who is not able to make this certification in compliance with New York State Finance Law section 139-l; provided, however, that if the bidder cannot make the foregoing certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons thereof. |
| |_| Yes |_| No |
| 9. The bidder certifies under penalty of perjury that they are not a Russian entity or Russia supporting entity as those terms are defined in Executive Order No. 14 dated February 27, 2022. |
| |_| Yes |_| No * |
| 10. The bidder certifies under penalty of perjury that your organization is not conducting business operations in Russia, as those terms are defined in Executive Order No. 16 dated March 17, 2022. |
| |_| Yes |_| No * |
| 11. The bidder certifies that no organization staff members that would provide these services are currently or have ever been a NYS agency employee OR the proposer has disclosed this information. If applicable, the proposer has included with the bid submission a signed statement with the NYS employee name(s) and the NYS agency(ies) they work for or previously worked for. |
| |_| Yes |_| No * |
* A Response of “No” to questions marked with an asterisk in Sections Two or Three will result in the disqualification of your bid.
SECTION FOUR: The bidder is (check as applicable)
|_| A New York State Certified Minority-owned Business Enterprise (MBE)
|_| A New York State Certified Women-owned Business Enterprise (WBE)
|_| A New York State Certified Minority- and Women-owned Business (MWBE)
|_| A New York State Certified Service-Disabled Veteran-Owned Business (SDVOB)
|_| A Small Business Enterprise (SBE) domiciled in New York State as defined and clarified by New York State Empire State Development – Small Business Division
|_| None of the above
SECTION FIVE: Information Regarding the Contract
Provide the contact information of the person authorized to receive notices regarding any contract resulting from this procurement.
Name:
Title:
Address:
City, State, and ZIP Code:
Telephone Number (include area code):
Email Address:
SECTION SIX: Signature Attestation (REQUIRED)
By signing below, I attest that I have express authority to sign these certified statements on behalf of the bidder and am authorized by law to bind the bidder contractually.
Signature:
Print Name:
Title:
Organization:
Date:
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