IEMA 8 Inch Pump Specification Final~3.docx

Specifications and Questionnaire for Tandem Axle, Trailer Mounted, Diesel Powered, 8” Dewatering Trash Pumps

This specification and questionnaire covers three (3) trailer mounted, diesel powered, dewatering trash pumps to be used by the Illinois Emergency Management Agency for use in flooding and other public emergency situations. In an effort to improve parts and service availability and increase tool life, the Agency is specifying units and accessories as outlined below.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options quoted. This information shall be clearly marked to indicate the make, model, and accessories to be furnished Bidders quoting on this equipment may be required to provide written proof of the following:

· The manufacturer of the equipment has been actively involved in the manufacture of the newly manufactured equipment called for in the Questionnaire for a period of not less than 5 years.

· Parts and service for the equipment are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this specification questionnaire with the bid.

Serviceability will be a factor in award. Upon request, vendor will provide dealer authorized service within 150 miles of the following locations: 1. 327 Hotze Rd, Salem, IL 62881. 2. 1025 S Main St, Rochelle, IL 61068. 3. 4800 Rodger St, Springfield, IL 62703. Service requests must be scheduled within 45 days of request. Bidder shall provide documentation and enumerating service locations. Mileage will be calculated as the crow flies.

Since the continuous operation of this equipment is of the utmost importance and generally of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service within the State of Illinois.

Complies: |_| Yes |_| No Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery by June 30, 2026, and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds

All pump units shall include the following standard or optional accessories and equipment:

Each complete pump unit shall consist of a trailer mounted, diesel powered, 8” heavy-duty cast iron, fully automatic dry self-priming feature, solids handling dewatering trash pump. It shall be arranged to provide a compact assembly on a rigid frame, mounted on a tandem axle with four (4) wheels, designed to be towed behind trucks at highway speeds. Each pump shall come complete with all hoses, seals, attachments and couplers as specified herein.

Pump and Pump Housing: Any “no” answers will result in being found not responsive.

This pump shall be directly coupled to the engine by means of a fly-wheel coupling arrangement. The pump shall have a compressor assisted self-priming system, be able to handle up to 3” solids. The pump housing shall have fully adjustable and replaceable wear plates, mechanical seals and have a removeable suction cover for maintenance access. This pump housing shall have an 8” suction size inlet furnished with a “Bauer” style flanged socket, and an 8” discharge size outlet furnished with an 8” “Bauer” style flanged ball, Bauer Type B connections. The discharge outlet shall also have a gate lever style valve for maintaining and adjusting proper discharge volume and head pressure in the field.

Complies: |_| Yes |_| No

The pump casing shall be heavy-duty 65-46-12 ductile iron.

The flow capacity of this pump shall be a minimum 3,200 GPM with a discharge head of 150 ft. and capable of passing 3” solids without damage to the pump.

The pump shall be capable of operating dry without damage. The pump shall include automatic shut-down after prolonged dry operation.

Complies: |_| Yes |_| No Engine:

The pump shall be provided with a current production liquid cooled, turbo-charged, 4- or 6-cylinder, diesel engine meeting the following:

Minimum 149 H.P. engine Tier 4 emissions Dry style air cleaner Fuel filter water separator 12-volt electrical system Alternator/regulator Maintenance free battery Engine oil cooler

Complies: |_| Yes |_| No Component provided:

Fuel/DEF Tank:

The unit shall have at minimum a 100-gallon fuel tank capacity. The tank or cap shall be clearly labeled “Diesel fuel only” and be marked separately from any DEF fluid tank.

Instrument and Control Panel:

The engine controls and instruments shall be included as follows:

· Key operated ignition or pass code

· Starter switch with neutral safety switch

· Hand controlled throttle

· Fuel gauge

· Hour meter - activated by engine oil pressure or engine RPM.

· Engine coolant temperature (automatic shut-down).

· Engine oil pressure gauge (automatic shut-down).

· Air filter restriction indicator, gauge or warning light.

· Cold weather starting aid.

Complies: |_| Yes |_| No

Chassis/Trailer:

The chassis/trailer shall be designed to support the full weight of unit at highway speeds.

Complies: Yes |_| No |_| The running gear shall consist of a torsion or leaf spring suspension type axle, electric brakes with automotive style hub assemblies.

Complies: Yes |_| No |_| The axles shall have grease zerks at each hub for wheel bearing maintenance.

Complies: Yes |_| No |_| The drawbar/tongue shall have a 3’ pintle hitch that is adjustable from approximately 14” to 22”. Safety chains shall be included with hitch.

Complies: Yes |_| No |_| Tires and Wheels:

The wheels shall be steel, heavy-duty automotive type, minimum 15” diameter, painted or powder coated manufacturer’s standard color.

The tires shall be automotive type, all season radial with load range required to meet gross weight of the trailer.

Trailer/Chassis Lighting:

The unit shall be equipped with LED lighting for towing. The lights shall function as running, turn, and brake when plugged into tow vehicle. A 7-way SAE male connector, ATA approved, shall be provided. Lighting and reflectors shall conform to all Federal and State DOT regulations.

Complies: Yes |_| No |_| Paint/Finish:

All exterior surfaces normally painted shall be cleaned, prepped, painted or powder coated manufacturer’s standard color.

Complies: Yes |_| No |_| General:

Copies of all operators’ manuals, parts lists and warranty information shall be provided at the time of delivery.

Complies: Yes |_| No |_|

Additional Equipment:

All hoses and couplers shall have galvanized steel Bauer Type B socket/ball connections and able to be connected end to end as needed for operations.

Each pump unit shall include:

2 ea. - 8” x 10’ black heavy duty reinforced rubber suction hose with ball and socket Bauer Type B connections 1 ea. – 8” x 20’ black heavy duty reinforced rubber suction hose with ball and socket Bauer Type B connections 1 ea. – Galvanized steel Trash/Debris Strainer with Bauer Type B connection 4 ea. – 8” x 50’ Heavy duty PVC lay-flat discharge hose with ball and socket Bauer Type B connections 1 ea.- 8” Galvanized steel 45-degree bend angle connection with ball and socket Bauer Type B connections 1 ea.- 8” Galvanized steel 90-degree bend angle connection with ball and socket Bauer Type B connections 12 ea.- Extra Bauer connection coupler rubber gaskets

All fittings and gaskets necessary to connect both the suction hose sections and discharge hose sections.

Complies: Yes |_| No |_|

Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: Yes |_| No |_| Full coverage warranty for a minimum 12 months shall be provided for all components and their installation. The bidder shall attach a copy of warranty with the bid.

Delivery:

This equipment is to be delivered in fully operational condition with final acceptance subject to the Illinois Emergency Management Agency.

Manufacturer/Dealer Instruction:

Instruction must be performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the machine shall be provided upon delivery. The training shall be for all personnel in the assigned headquarters location of the machine. At a minimum, 4 hours of training must be provided. The cost of this training shall be included in the price. The training will be held at 4800 Rodger St, Springfield, IL 62703. The audience will be logistics and IEMA-OHS Operations personnel.

Bid Response:

Bidders will need to send copies of each of the following with their bid response. Failure to comply is grounds to be found non responsive.

a) Specification

b) Descriptive Literature