B-51629 Q and A.docx

This is a Questions and Answers document from the Illinois Emergency Management Agency-Office of Homeland Security (IEMA-OHS) regarding Invitation for Bid solicitation number 26-588IEMA-MGMTA-B-51629 for the procurement of three trailer-mounted, diesel-powered 8-inch trash pumps. The solicitation requires fully automatic, dry self-priming units capable of handling 3-inch solids with a minimum flow capacity of 3,200 gallons per minute at 150 feet discharge head, powered by Tier 4 emissions-compliant diesel engines with minimum 149 horsepower. Each unit must include comprehensive instrumentation and controls, electric brakes, DOT-compliant LED lighting, and suction and discharge hoses with Bauer Type B connections, with delivery required by June 30, 2026. The questions and answers document clarifies that substitutions of the 8-inch suction hose for a 12-inch hose are not permitted, and cast iron cannot be substituted for ductile iron, establishing that specifications are fixed and non-negotiable. Written questions were due April 6, 2026, with bid opening scheduled for April 13, 2026. The contract term runs from execution through June 30, 2026, with no renewal options.

Bids must be submitted electronically through BidBuy and remain firm for 90 days from opening, with award given to the lowest priced responsive and responsible bidder based on overall total price. Vendors must be established manufacturers or authorized dealers with at least five years of active equipment manufacturing experience and provide dealer-authorized service within 150 miles of three specified Illinois locations with 45-day service scheduling availability. All products must be manufactured in the United States with domestic product preference applied. No set-asides apply for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or small businesses. Required insurance includes General Commercial Liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation as required by law. The contract may be partially or totally funded with federal funds, with the percentage and amount to be disclosed upon award notification. No subcontracting is permitted, and qualified factory or dealer personnel must provide a minimum of four hours of training at no additional cost, with a minimum 12-month full coverage warranty on all components required.