IDOT Snow Removal Scope of Work.pdf

Scope of Work for Snow Removal Services Ames & Ankeny Iowa DOT Campuses

Introduction This Scope of Work outlines the requirements and responsibilities for the provision of snow removal services for the Iowa DOT Ames Complex and Ankeny Complex. The goal is for the contractor to clear Parking Lots, Sidewalks, Doorways, and Snow Pile Cleanup

While ensuring safe, accessible, and clean premises throughout the winter season, minimizing hazards and disruptions to business operations and the general public.

Contractor is responsible for supplying all equipment, materials and labor necessary for clearing and maintaining snow and or ice to removal at the DOT Ames and Ankeny complexes.

• Subcontractors are allowed, but must be pre-approved through Iowa DOT prior to contract award. Subcontractors must be licensed contractor and insured.

Service Areas

• Parking Lots: Contractor to provide snow removal and ice control to all designated parking areas as per the attached map for both Ames and Ankeny complexes.

• Sidewalks: Contractor to ensure all pedestrian walkways leading to and from building entrances, surrounding property, and throughout the property.

• Doorways/Stairways/Ramps: Contractor to provide snow removal and ice control to immediate areas outside all building entrances, exits, emergency access points, steps, ADA compliant ramps, and loading docks. Steps must be hand shoveled.

• Fire hydrants: All fire hydrants will be clear with 3-foot radius around each hydrant on both Ames and Ankeny Complexes.

• Snow Pile Cleanup: Contractor to remove and relocate all accumulated snow piles within parking lots and other critical areas to maintain accessibility and visibility and ensure safety.

o See the DOT designated snow dump site as indicated in the map. Relocation and removal of accumulated snow piles within parking lots and other critical areas to maintain accessibility and visibility. See attached map and building listing.

Scope of Services

1. Once snow accumulation levels reach 1 “contractor is to plow and remove snow from all parking lots, ensuring clear driving lanes, parking spaces, and access routes.

2. Apply de-icing agents (e.g., salt, sand) as needed to prevent ice buildup and enhance safety.

3. Sidewalk and Walkway Clearing

4. Shovel, blow, or sweep snow from all sidewalks and pedestrian pathways.

5. Apply ice melt to reduce slip hazards at entrances and heavily trafficked areas.

6. Doorway and Entryway Maintenance

7. Clear snow and ice from all doorways, including main entrances, secondary exits, and emergency exits.

8. Ensure that entryways remain unobstructed for safe access at all times.

9. Snow Pile Management

10. Monitor snow pile accumulation within parking lots and other critical areas.

11. Relocate or remove snow piles as necessary to maintain visibility, access, and compliance with local regulations.

12. Haul away excess snow to DOT overflow lot.

13. Final Cleanup

14. Remove residual snow and ice following major storms.

15. Conduct periodic inspections to address any missed areas or ongoing hazards.

16. No snow is to be piled up against buildings, fences, or hydrants.

Service Schedule Snow removal operations shall be performed promptly following a 1” snowfall accumulation, with initial clearing completed prior to the start of business hours (typically by 5:30 AM CST). Contractor is responsible for additional snow clearing and ice control will be provided throughout the day as needed to maintain safe conditions for employees and the public.

Equipment and Materials

• Contractors are to have commercial-grade plows, snow blowers, shovels, and other necessary equipment needed to remove snow and maintain snow removal throughout the event.

• Contractor to supply and apply appropriate de-icing agents (salt, sand, ice melt) suitable for commercial use and environmentally responsible. Contractor must

Mcnaughton, Jody Brett is this what you want contractor to do?

Mcnaughton, Jody Brett is there an SDS sheet for what you need applied? Do you have DOT recommendations on ice melt?

provide the Department with SDS sheets for any materials used during the course of their duties.

Reporting and Communication

• Provide regular updates to DOT’s facility maintenance supervisor regarding service status and any issues encountered.

• Document all services performed, including dates, times, and areas cleared.

Invoices must be detailed and on company invoice. Invoices are to be sent to DOT.Purchasing@iowadot.us

• Immediately notify the DOT Facilities Supervisor for any hazardous conditions or emergencies or changes in storm and clean up schedule.

Safety and Compliance

• Contractor is to ensure all equipment and vehicles are identified with company name.

• Adhere to all local, state, and federal regulations regarding snow removal and disposal.

• Implement safety protocols to protect workers, occupants, and visitors.

• Maintain clear egress for emergency vehicles and personnel at all times.

Conclusion The snow removal contractor shall ensure that all designated areas are kept clear, safe, and accessible throughout a snow event and for the winter season. DOT winter operations runs from October 15th to April 15th as we never know when we will get a snow event. The contractor is expected to provide reliable, responsive service and maintain open communication with DOT Facilities Maintenance Supervisor to address any concerns or special requirements.

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