IDOT Lawn Care & Landscaping Scope of Work.pdf
PDF 139 KB Posted
- Solicitation number
- 645-DOTRFB-2656-2026
- Issued by
- Taylor County, Iowa
About this file
This is a Scope of Work document for the Iowa Department of Transportation establishing lawn care and landscaping service specifications for the Ames and Ankeny DOT complexes. The contractor must provide comprehensive grounds maintenance services including routine mowing (weekly at 3 inches with growth not exceeding 4.5 inches), edging (three times annually), fertilization (four times annually on a quarterly schedule with spring applications no earlier than April and fall applications no later than November), and weed and vegetation control (three times annually). Additional services include shrub shaping (January through March), mulch bed maintenance with 2- to 4-inch depth (refreshed annually in spring), debris removal, and irrigation of flower beds at the Ames complex based on standard rainfall of 1 inch per week. The contractor is responsible for all labor, materials, equipment, and chemical applications, with all materials and applications requiring pre-approval by the DOT and Safety Data Sheets required for all chemical materials.
Contractor qualifications are stringent and include valid Iowa licensure and comprehensive insurance coverage, with herbicide applicators required to possess valid IDALS Category 3OT (Ornamental and Turf Pest Control) and Category C (Core) certifications. The contractor must demonstrate commercial landscaping experience on projects similar in size to the Ames DOT Complex (estimated at 3 to 4 acres) with three professional references. Subcontractors are permitted but require pre-approval and must also be licensed and insured. In the event of equipment breakdown, the contractor must provide backup equipment or complete repairs within 72 hours. The contractor must maintain safe work zones, ensure proper equipment maintenance and employee training, and provide detailed documentation of all services performed. Communication requirements include a pre-construction meeting to finalize schedules, regular status updates to the DOT Facilities Supervisor, detailed invoices sent to DOT.Purchasing@iowadot.us, and immediate notification of hazardous conditions or emergency situations. The DOT reserves the right to request corrective action and may terminate the contract for unsatisfactory performance.
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Text version
AMES & ANKENY DOT COMPLEX
Lawn Care & Landscaping Specifications
1. Scope of Work
• Contractor is required to provide all equipment, materials and labor necessary to maintain lawn and landscaping services at the Ames DOT complex and the Ankeny DOT complex.
2. General Requirements
• Contractor must comply with all federal, state, and local regulations.
• Subcontractors are allowed; but must be pre-approved through Iowa DOT prior to contract award. Subcontractors must be licensed contractor (through IDALS, if applicable) and insured.
• All work must be completed in a professional, workmanlike manner.
• Contractor is responsible for providing all labor, materials and equipment needed to maintain the lawn and landscaping contract. Materials include but are not limited to fertilizer, mulch, weed spray, herbicide, and equipment.
• DOT will need to pre-approve all materials and chemical applications. SDS sheets are required for all chemical materials.
3. Turf Maintenance
3.1 Mowing
• Mow all areas within property lines on a routine schedule to maintain a cut length of 3” and growth not to exceed 4.5” Mowing is to be done 1 time per week;
in times of drought or excessive rain the contractor is to discuss mowing scheduled with the DOT Facilities Manager to avoid damaging the turf.
• Grass clippings must be mulched or collected; no clumps may remain on turf or paved areas.
3.2 Edging
• Edge all sidewalks on Ames and Ankeny Complexes 3 times a year (spring, mid-summer and early fall)
• Weed eat around all paved surfaces, objects or surfaces were weeds or grass is growing. Contract to clean up grass clippings during each mowing cycle.
Contractor will be able to dispose of any landscaping debris in the DOT designated are as per attach map.
3.3 Fertilization
• Apply fertilizer four times annually: Applications are to be done quarterly with the spring application not to be applied prior to April the Fall application is to be completed no later than November.
4. Weed and Vegetation Control
• Apply weed control three times annually (Spring, Mid-Summer, Fall) Spring is not to be applied before April and Fall application is no later than November).
• Required areas include but are not limited to:
o Curbs o Sidewalk cracks o Fencing lines o Poles and brick walls
5. Landscaping Maintenance
5.1 Shrub care
• Shaping of shrubs as needed to maintain a neat appearance (January – March)
5.2 Mulched Beds
• Maintain weed-free conditions in mulched areas and flower beds 2 times per year thickness minimum 2” and maximum is 4”,
• Refresh mulch 1 time annually in the spring.
6. Debris & Waste Handling
• Remove all landscape debris (grass, branches, trimmings, leaves) offsite for proper disposal.
7. Irrigation of flower beds- Ames complex only
• Contractor will water flower beds based on standard rain fall of 1” per week or as needed depending on Iowa weather conditions
8. Contractor Qualifications
• Contractor must have all necessary equipment, licensing and staffing to accommodate and maintain the lawn and landscaping standards as specified.
• In the event of an equipment breakdown contractors are to have back up equipment or repairs made within 72 hours, ensuring any incomplete work is remedied with in this time frame.
9. Contractor Requirements
• Contractor shall maintain safe work zones at all times.
• The contractor is responsibility for ensuring their equipment is well maintained, mower blades are sharpened, and employees are properly trained to operate necessary equipment and the wearing of proper (PPE) personal protective equipment when operating equipment necessary to do the lawn and landscaping work.
• This includes any safety requirement for operating vehicles and equipment.
• Contractor must be licensed and insured in the State of Iowa.
• Herbicide applicators must possess a valid IDALS licensing and certification for the following levels Category 3OT - Ornamental and Turf Pest Control and Category C- Core and Certificates /Licenses shall be uploaded as an attachment in the bid solicitation at this time of your bid submission.
• Contractor must provide 3 references for commercial landscaping experience similar in size to the Ames DOT Complex estimated at 3-4 acres.
10. Performance Expectations
• DOT reserves the right to request corrective action.
• Unsatisfactory performance will be documented may result in contract termination.
11. Reporting & Communication
• All scheduled time frames related to specification requirements shall be followed, DOT and Contractor to finalize a pre con meeting to mutually determine schedules prior to contract execution.
• Provide regular updates to DOT’s facility maintenance supervisor regarding service status and any issues encountered.
• Document all services performed, including dates, times, and areas cleared.
Invoices must be detailed and on company invoice. Invoices are to be sent to DOT.Purchasing@iowadot.us
• Immediately notify the DOT Facilities Supervisor for any hazardous conditions or emergencies or changes in storm and clean up schedule.
• Any deviations must be communicated to the DOT Facilities Manager in advance.
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