1381452-event.pdf
PDF 298 KB Posted
- Solicitation number
- 645-DOTRFB-2656-2026
- Issued by
- Taylor County, Iowa
About this file
This is a Request for Bid (RFB) document issued by the Iowa Department of Transportation (Iowa DOT) for lawn care, landscaping, and snow removal services at three campus locations: Ames Main Campus (800 Lincoln Way), Ames District One Campus (921 S. 4th Street), and Ankeny Motor Vehicle Division Campus (6310 SE Convenience). The solicitation seeks monthly pricing for lawn care and landscaping services as well as per-trip pricing for snow removal services categorized by snowfall amounts: less than 1 inch, 1-3 inches, 4-7 inches, and 8 inches or higher at both Ames and Ankeny locations. The pre-bid meeting is scheduled for Thursday, April 16, 2026, at 9:00 AM, and the bid opening is set for Friday, May 1, 2026, at 1:00 PM CDT. The successful contractor will be awarded a one-year contract with the option to renew for five additional years in twelve-month increments. Bidders must submit all questions by the Q&A submissions close date and must bid all line items within a group to be considered for award.
The Iowa DOT will evaluate bids based on cost and other factors, including meeting mandatory requirements, proposed staffing, required time schedules, past work performance, and work capacity. Bidders must certify compliance with all specifications and accept the terms outlined in the solicitation, maintain required insurance coverage, and comply with all relevant OSHA and federal and state laws and regulations. The contractor must indemnify the Iowa DOT from any liability arising from violations. Payment terms are Net 60 with 0% interest, and deliveries are F.O.B. Destination. The Iowa DOT is tax-exempt and will provide tax exemption certificates upon request. No estimated budget, incumbent contractor information, or set-aside designations for disadvantaged business enterprises or minority-owned businesses are specified in the procurement documents. Bidders are required to obtain IDALS certification and can submit bids through the SciQuest platform.
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Text version
21 April 2026
Lawn Care, Landscaping, & Snow Removal for Ames & Ankeny DOT Campuses Lawn Care, Landscaping, & Snow Removal for Ames & Ankeny DOT Campuses
21 April 2026
Open 4/10/2026 1:00 PM CDT Type DOT Request for Bid Close 5/1/2026 1:00 PM CDT Number 645-DOTRFB-2656-2026 Currency US Dollar
Sealed Until 5/1/2026 1:00 PM CDT
Payment Terms 0% 0, Net 60
21 April 2026
Contacts Kyle Williams Kyle.Williams@iowadot.us
Phone +1 515-233-7960
21 April 2026
Commodity Codes Commodity Code Description 98836 Grounds and Roadside Maintenance: Mowing, Edging, Plant, Not Tree Trimming, etc.
96872 Snow and Ice Removal Services
98852 Landscaping, Including Design, Fertilizing, Planting, etc., Not Grounds Maintenance or Tree Trimming Services
21 April 202621 April 202621 April 202621 April 202621 April 202621 April 202621 April 202621 April 202621 April 2026 mailto:Kyle.Williams@iowadot.us
Amendment 1 added 4/17/2026. See Buyer Attachment section and Q&A Board for additional details.
Overview
The Iowa DOT is seeking competitive bids for lawn care, landscaping, and snow removal services for Iowa DOT's Ames Main & District One Campuses (800 Lincoln Way & 921 S. 4th Street, Ames) and Ankeny Motor Vehicle Division Campus (6310 SE Convenience, Ankeny, IA) Services to be completed as per the specifications, maps, and Amendment document(s) found on the Buyer Attachment section of this solicitation. The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
Contract Award
Groups are NOT tied. Award will be made by group. Bidders must bid all lines in the group to be considered for award.
The Contractor will be awarded a one (1) year contract with an option to renew for (5) additional years in twelve (12) month increments.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Tax Exemption
The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.
Pre-bid Meeting (Highly Recommended - DOT staff will be present to field questions)
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Date: Thursday, April 16, 2026
Time: 9:00AM-9:30AM
Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/25453122130333?p=f1iqE9cMfN2JEjPm4o
Meeting ID: 254 531 221 303 33
Passcode: op25Ro6E
Bid Opening
Date: Friday, May 1, 2026
Time: 1:00PM
Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/21612038255351?p=7Mk1aPCRmox5wXRw8s
Meeting ID: 216 120 382 553 51
Passcode: 9BR98rn6
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
https://teams.microsoft.com/meet/25453122130333?p=f1iqE9cMfN2JEjPm4o https://teams.microsoft.com/meet/21612038255351?p=7Mk1aPCRmox5wXRw8s
Required to View Event
Prerequisites Required to Enter Bid
21 April 2026
1. Bidder shall certify that they have read, understand, and accept.
2. Bidder shall certify that they have read, understand, and accept.
3. Bidder shall certify that they have read, understand, and accept.
4. IDALS Certification
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Buyer Attachments
1. Mowing - Ames Campus Map with Maintenance Key.pdf
2. Snow Removal- Ames Complex.pdf
3. Mow & Snow - Ankeny Map with Maintenance Key.pdf
4. IDOT Lawn Care & Landscaping Scope of Work.pdf
5. IDOT Snow Removal Scope of Work.pdf
6. DOTRFB 2656- Amendment 1.pdf
7. DOT Temporary Snow Pile Map.pdf
8. DOTRFB 2656 - Amendment 2.pdf
21 April 202621 April 202621 April 202621 April 202621 April 202621 April 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDUyLTIwMDMyMTcyMjZNb3dpbmcgLSBBbWVzIENhbXB1cyBNYXAgd2l0aCBNYWludGVuYW5jZSBLZXkucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDUyLTIwMDMyMTc4ODhTbm93IFJlbW92YWwtIEFtZXMgQ29tcGxleC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDUyLTIwMDUzMTQyNjVNb3cgJiBTbm93IC0gQW5rZW55IE1hcCB3aXRoIE1haW50ZW5hbmNlIEtleS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDUyLTIwMDUzMjUyODJJRE9UIExhd24gQ2FyZSAmIExhbmRzY2FwaW5nIFNjb3BlIG9mIFdvcmsucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDUyLTIwMDUzMjY2MjZJRE9UIFNub3cgUmVtb3ZhbCBTY29wZSBvZiBXb3JrLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDUyLTIwMTA3NjcwMzNET1RSRkIgMjY1Ni0gQW1lbmRtZW50IDEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDUyLTIwMTA3Njg4MjZET1QgVGVtcG9yYXJ5IFNub3cgUGlsZSBNYXAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzgxNDUyLTIwMTI2MTExMTRET1RSRkIgMjY1NiAtIEFtZW5kbWVudCAyLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1:
Instructions:
1.1 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Fax Number, and Email address.
1.2
Insurance Required:
The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.
1.3
Respondent shall meet and maintain all relevant OSHA and Federal and State Laws and regulations standards. Respondents are required to inform the Issuing Officer of any and all OSHA violations during the term of the contract. The Iowa Department of Transportation shall be indemnified and held harmless from any claims or liability arising from any violation(s).
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1. Ames Campus: Lawn Care & Landscaping # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Ames Campus: Lawn Care & Landscaping (Provide Monthly Pricing: As per specifications outlined) 1 MON - Months
Provide monthly pricing for Lawn Care at the Ames Campus (800 Lincoln Way & 921 S. 4th)
Subcontractors -
2. Ames Campus: Snow Removal Services (Provide Per Trip Pricing: As per specifications outlined) # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Less than 1" (Pre-treat with salt/brine or Necessary Removal) 1 JA - Job
Pre-treatment and any necessary snow removal in less than 1" snow/ice.
Subcontractors -
S2 1"-3" Snowfall Removal, Treatment, and Off-Site Hauling 1 JA - Job
Removal from lots/sidewalks, treatment of lots/sidewalks, & off-site removal (as applicable)
Subcontractors -
S3 4"-7" Snowfall Removal, Treatment, and Off-Site Hauling 1 JA - Job
Removal from lots/sidewalks, treatment of lots/sidewalks, & off-site removal (as applicable)
Subcontractors -
S4 8" & Higher Snowfall Removal, Treatment, and Off-Site Hauling 1 JA - Job
Removal from lots/sidewalks, treatment of lots/sidewalks, & off-site removal (as applicable)
Subcontractors -
3. Ankeny Campus: Lawn & Landscaping # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Ankeny Campus: Lawn Care & Landscaping (Provide Monthly Pricing: As per specifications outlined) 1 MON - Months
Provide monthly pricing for Lawn Care at the Ames Campus (6310 SE Convenience)
Subcontractors -
4. Ankeny Campus: Snow Removal Services (Provide Per Trip Pricing: As per specifications outlined) # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Less than 1" (Pre-treat with salt/brine or Necessary Removal) 1 JA - Job
Pre-treatment and any necessary snow removal in less than 1" snow/ice.
Subcontractors -
S2 1"-3" Snowfall Removal, Treatment, and Off-Site Hauling 1 JA - Job
Removal from lots/sidewalks, treatment of lots/sidewalks, & off-site removal (as applicable)
Subcontractors -
S3 4"-7" Snowfall Removal, Treatment, and Off-Site Hauling 1 JA - Job
Removal from lots/sidewalks, treatment of lots/sidewalks, & off-site removal (as applicable)
Subcontractors -
S4 8" & Higher Snowfall Removal, Treatment, and Off-Site Hauling 1 JA - Job
Removal from lots/sidewalks, treatment of lots/sidewalks, & off-site removal (as applicable)
Subcontractors -
21 April 202621 April 202621 April 2026
File details come from the government source that posted it. Updated .