IDIQ AE_ Planning_ and Commissioning Services.docx

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The Board of Regents of the University System of Georgia Kennesaw State University Kennesaw/Marietta, Georgia

Request for Qualifications (RFQ) No. PE-54300-RFQC-2026-000000115

For

Indefinite Delivery Indefinite Quantity (IDIQ) Architectural, Planning, Engineering and Commissioning Services

Solicitation Date: Monday, February 23rd , 2026 RFQ Submittals Due Date: Thursday, March 26th, 2026

Table of Contents

I. Introduction and Statement of Need

II. Category of Work A. Architectural & Engineering Services IDIQ Contract B. Planning and Facility Conditions Assessment IDIQ contract C. Commissioning Services IDIQ D. General Requirements

III. Procurement Process A. Selection B. Prequalification C. Statement of Qualifications and Performance Data D. Restriction on Communications E. Cost of Preparing Qualifications Submittals

IV. Miscellaneous Provisions of this RFQ A. Right to Reject Qualifications and/or Proposals B. Form of Contract C. Minority Business Policy D. Policy on Drug-Free Workplace E. ADA Guidelines F. Rate Schedule G. Protest H. Attachments

I. INTRODUCTION AND STATEMENT OF NEED

The Board of Regents of the University System of Georgia, by and on the behalf of Kennesaw State University (“KSU”) is seeking the services of highly qualified Architectural and/or Engineering firms (“Consultant”) to plan, design and administer one or more projects as noted below under Section II - Category of Work.

More than one Architectural and/or Engineering or consultant firm may be selected for a one-year term, with the possibility of a two-year renewal, to be a provider under an IDIQ contract. The Consultant(s) selected under this procurement will work through the KSU Department of Planning, Design and Construction (PDC) to provide planning or design services, including estimating, scheduling and construction administration. The Consultant(s) may be required to develop and deliver contract documents for one or more of the following delivery methods: Task Order, CM at Risk, Design Bid Build, Letter Bid, and Direct Award.

The total fees for a Consultant will not exceed $350,000, in a single year, for which the contract is in force. The size of the projects will vary and KSU in no way guarantees any percentage of this fee will be awarded for any single IDIQ contract. Project work could be located at any one of KSU’s two Campuses.

II. CATEGORY OF WORK

A. Architectural & Engineering Services IDIQ Contracts

Statement of Need

Architectural & Engineering consulting services are needed to design new or renovated space in existing KSU buildings. Typically, KSU PDC will provide the Consultant with a program, scope of work, budget for construction, and floor plans for the project work area. The Consultant will provide one or more of the following services, but not limited to:

Architectural & Engineering Services Construction Administration Lab Planning Master Planning Commissioning Feasibility studies Facility condition assessment reports Environmental Graphic Design Architectural Programming MEP engineering services

Most projects will require the design of information technology, audio visual, and network systems and must be integrated by the Consultant into the construction documents.

To this end, Consultants will be chosen for a one-year term, with the possibility of a two-year renewal, to be open-ended design providers. The Consultant will be on call to provide design and consultation on an as-needed basis. Typically, work required may be a part of a larger renovation project or may be the primary goal of the project.

B. General Requirements

The Consultant may propose as an architectural firm, an engineering firm, or as other consultant in the metropolitan Atlanta area, within 30 miles of any of the two KSU campuses. The Consultant will be expected to have appropriate professional staffing to accomplish the scope of work within the specified term of the assigned IDIQ contract package. Sustainability and environmental considerations will be an important aspect of all design efforts.

The IDIQ Professional Services Contract will be with Kennesaw State University as an authorized agent of the Board of Regents of the University System of Georgia (“Owner”). The Consultant will be responsive to both the Owner and KSU in complying with master planning formats and standards, complying with design standards, developing detailed plans both textual and visual, conducting reviews and design critiques, coordinating accessibility, fire and life safety aspects of design with appropriate state and local authorities, and providing periodic progress reports and meeting notes both oral and written.

The term of the IDIQ contract is to be approximately 12 months with the final deliverable date to be determined. During the term of the IDIQ contract the Consultant will be on call to provide design and consultation as needed for a specific project. The Consultant will be required to designate a highly qualified principal designer to act as the lead Project Manager for the duration of the project. Consultants shall be allowed to bring on specialty sub-consultants as needed. The Proposer shall ensure that the project team on the qualifications will execute the work. If team modification is needed, the Consultant will notify the Owner and KSU of any changes and it must be approved.

III. PROCUREMENT PROCESS

A. Selection

Consultant firms that will perform work under an IDIQ contract will be selected as results of the following process:

1. Firms responding to this RFQ will provide a Statement of Qualifications and Performance Data as specified in paragraph ‘D’ below. Firms will be evaluated by a selection committee on the basis of the qualification criteria set forth below. The selection committee will be composed of representatives of KSU Planning, Design & Construction and other representatives as may be appointed by the Owner.

2. Review of qualifications responses by the Selection Committee will result in a short-list of the best qualified firms.

3. Short-listed firms may be invited to interview. Interviewing firms will prepare and present a detailed staffing plan, work plan, and design approach for consideration by the Selection Committee during the interview. Key members of the design team must be present during the interview. KSU may request additional proposal information from short-listed firms during this process.

4. Short-listed firms will prepare a Rate Schedule, as outlined in paragraph ‘F’ of Section IV below, for presentation to the selection committee. Short-listed firms will deliver their Rate Schedule in a sealed envelope at the time of their interview.

5. The Selection Committee will make recommendations to the Owner for award of contract(s). Professional Services IDIQ Contract awards are anticipated in April 2026. The contracts, if awarded, will be with Kennesaw State University, and will be based on the final evaluation of qualifications and oral presentations, with the submitted Rate Schedule as a consideration.

Schedule:

· Proposer Questions due March 2nd, 2026 2:00 pm

· Answers due March 9th, 2026

B. Prequalification

A Selection Committee will evaluate the qualifications of all firms responding to this RFQ. To prequalify, the submitting firm must have well established and relevant specialty college and university planning and design experience in new or renovation work. The prospective firm will be evaluated on the basis of the following:

1. Quality and extent of experience in projects performed for colleges, universities or similar Clients;

2. Professional qualifications and portfolio of the individuals proposed as the design team including Architectural and/or Engineering project managers;

3. Professional qualifications and resumes of primary/key planning, design, and engineering team members;

4. Experience and expertise in integrated sustainable design;

5. Demonstrated ability to successfully work with college and university staff & faculty. Three to five references (excluding KSU references) will be required;

6. Record of meeting demanding design schedules, within budget and for a reasonable fee;

7. Experience and expertise in budget and schedule management during design and Construction administration;

8. Use of BIM (Building Information Modeling) for project delivery.

C. Statement of Qualifications and Performance Data

Qualifications submittals must meet the requirements of this section to be considered. The response to this RFQ must be complete; partial or incomplete responses will not be considered. Proposers are required to follow the outline below in their response. Responses should be concise, clear and relevant. Submittals must be on standard 8.5x11” paper with pages numbered. A table of contents, with corresponding tabs should be included to identify each section. Please include only the information requested in your Qualifications submittal.

. Submittals shall consist of one (1) electronic copy (emailed to a drop box) of the following:

1. A letter of interest and summary of qualifications of the proposing firm;

2. Brief description and list of points of contact (current address, phone number and email address) of recent projects of similar size and scope in which the firm participated as Architect of Record, or equivalent position. Include up to five relevant renovation projects;

3. Resumes, professional qualifications, design/planning philosophy, and a representative portfolio of past work of the specific individual proposed as the Project Manager. Include up to five relevant renovation projects;

4. Proposed local metropolitan Atlanta staffing, organization, and/or consultant firms;

5. Proposed team organization including sub-consultant firms that will form the design team and the history of collaborative relationship with those firms;

6. Statement of why your firm should be selected to include specific information that differentiates your firm from others for performing under this IDIQ. Statements should include a narrative briefly describing the planning and design approach that will be taken on a typical project, special expertise and training of individuals, as well as your understanding of the sustainable design aspects of new or renovation projects;

Proposers should email one electronic copy of their Qualifications submittal to KSU so as to arrive no later than 2:00 p.m., Eastern Standard Time, in Kennesaw, Georgia on March 26th, 2026, to the drop box address below:

https://sendafile.kennesaw.edu/filedrop/~pZXO7G

Theresa Neylon Senior Campus Planner Planning, Design & Construction

Proposers are also strongly encouraged to follow up with an email to tneylon@kennesaw.edu to confirm receipt of submissions.

All responses (file names) must reference the RFQ/RFP Project No, the firm’s name, and the word “QUALIFICATIONS.”

(File Name Example: 102-072-16, ABC Company, Qualifications)

The entire submittal should be submitted as ONE (1) file. Please do not submit individual documents or sections separately.

It is the sole responsibility of the Proposers to assure delivery to the noted locations by the specified deadline; the Owner cannot accept responsibility for incorrect delivery, regardless of reason. No Qualifications submittals will not be accepted after the time stipulated above. Qualifications submittals will not be accepted via hard copies or in person.

It is also the responsibility of the Proposers to examine the entire RFQ, seek clarification in writing, and review their qualifications for accuracy before submitting a response. Once the deadline has passed, all submittals will be final.

D. Restriction on Communications

From the issue date of this RFQ and until Architect/Engineer firms are selected and the selection is announced, responders are not allowed to communicate with any person on the staff of KSU Facilities Management or the Board of Regents regarding this offering except through the Issuing Officer or an assigned delegate. Procedural questions and clarifications regarding this RFQ can be submitted in writing to tneylon@kennesaw.edu, by 2pm EST, March 2nd, 2026.

E. Cost of Preparing Qualifications Submittals

The cost for preparing qualifications submittals in response to this RFQ is the sole responsibility of the responding firm. The Owner will not provide reimbursement for such costs.

IV. MISCELLANEOUS PROVISIONS OF THIS RFQ

A. Right to Reject Qualifications and/or Proposals

The Owner reserves the right to reject all qualifications and/or proposals.

B. Form of Contract

The IDIQ Design Professional Contract will be based upon the Board of Regents of the University System of Georgia contract format. It provides for a maximum cost limitation and the issuance of Design Orders and/or Construction Contract Administration Orders. The Contract will be with KSU as authorized agent of the Board of Regents of the University System of Georgia.

C. Minority Business Policy

It is the policy of the Board of Regents and Georgia State University that minority and female business enterprises shall have maximum opportunity to participate in the contracting and purchasing process. Therefore, all minority and female owned business enterprises are encouraged to compete for, win, and receive contracts for professional services as required by this RFQ. Also, the Board of Regents encourages all companies to sub-contract portions of any Board of Regents contract to minority business enterprises.

D. Policy on a Drug-Free Workplace

Award of a Contract is contingent upon the Consultant certifying that a drug-free workplace will be provided for the Consultant’s employees during the performance of the Contract as required by the “Drug-Free Workplace Act” (O.C.G.A. 50-24-1).

E. ADA Guidelines

The Board of Regents and Georgia State University adhere to the guidelines set forth in the Americans with Disabilities Act (ADA), ANSI 17.1 and the International Building Code with Georgia Amendments. Accordingly, provisions will be made to make your use of the services provided by KSU easier and more accessible. We ask that you call the Issuing Officer at 404-413-0728 in advance if you require special arrangements when you attend the prequalification meeting, or if you visit our offices. Please give at least three (3) days’ notice in advance of your visit. The Georgia Relay Center at 1-800-255-0056 (TDD Only) or 1-800-255-0135 (Voice) will relay messages for the speech and/or hearing impaired in strict confidence.

F. Rate Schedule

A Rate Schedule will be solicited from the short-listed candidates invited to interview. Rate Schedules shall be submitted at the conclusion of the interview session in a sealed envelope. The Rate Schedule form, Exhibit A, shall be used. The rate schedule should be calculated by using the format as herein described.

Hourly Rate X Mark-up (expressed as a percentage) = Billing Rate

The basic rates shall be as noted in Exhibit A and the firm shall propose a mark-up by which the basic rate will be multiplied. Fees on any given project will be based on man-hour projections using these billing rates. The billing rate shall include all overhead costs including, but not limited to, payroll taxes, insurance, leave, bonus pay, office costs, home office administrative costs, and the like.

G. Protest

Notice: Notice of protest must be filed with the Issuing Officer within 10 days of the announcement of any award under this RFQ.

Content: This Notice must include the legal grounds for the protest and the factual basis for the protest, in sufficient detail for the Issuing Officer to make a realistic assessment of the grounds and alleged procedural defect in the procurement process. A protest may not be grounded on the cost evaluation of the submitted sealed Rate Schedules, and any protest based on such grounds will be denied.

Continuation of Award Process: KSU is under no obligation to suspend or otherwise delay the award of the Design Professional Contract, but may, in its discretion, elect to do so. If it does elect to suspend or delay the award, it will notify the protester and other proposers in writing of such decision.

H. Attachments

Exhibit A: Submission form of proposed Rate Schedule

END OF RFQ

Exhibit A

Rate Schedule

(Submit in a Sealed Envelope)

Position

Principal / Project Manager

Hourly Rate $ x Mark-up (expressed as a percentage) % = $

Project Architect/Engineer

Hourly Rate $ x Mark-up (expressed as a percentage) % = $

Assistant Project Architect/Engineer

Hourly Rate $ x Mark-up (expressed as a percentage) % = $

Administrative Assistant

Hourly Rate $ x Mark-up (expressed as a percentage) % = $

Sub Consultant Expenses

Actual Costs x Mark-up (expressed as a percentage) %

Reimbursable Expenses

Actual Costs x Mark-up (expressed as a percentage) %

Firm Name

By: Signer’s Name

Title

IDIQ # PE-54300-RFQC-2026-000000115

February 20th, 2026

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