Ice_form_-_LPA.pdf

This is an Independent Cost Estimate (ICE) Form prepared by Nathan Leppo for Dorchester County on January 23, 2026, supporting a grant-funded new procurement. The document indicates that the estimated total cost of goods and services is $1,000,000. The estimate was derived through comparable purchases by other agencies, as evidenced by attached email correspondence. The procurement is associated with a grant-funded project, specifically the Stratton Capers 2 Water Line Upgrade - Phase 1, which is funded through Community Development Block Grant (CDBG #4-CI-24-004). Key project dates include a non-mandatory pre-bid meeting on August 5, 2025, at 10:00 am, the final deadline for questions on August 15, 2025, at 5:00 pm, and bid opening scheduled for August 26, 2025, at 2:00 pm. The project requires substantial completion within 120 calendar days from the Notice to Proceed and involves installation of approximately 4,725 linear feet of 8-inch water main with associated components including eight fire hydrants, twenty-six 8-inch gate valves, and ninety service reconnections.

The $1,000,000 cost estimate is supported by comparable pricing from other agencies' purchases. Award will be made to the lowest responsive and responsible bidder, with potential for multiple awards depending on contractor capacity. The procurement mandates positive efforts toward disadvantaged business participation, including utilization of small and minority-owned businesses, women's business enterprises, and labor surplus area firms. Contractors must be registered in the System for Award Management (SAM), provide performance and payment bonds at 100% of contract value, and ensure all materials are manufactured in the United States. Compliance with federal regulations is required, including Title VI of the Civil Rights Act, Davis-Bacon Act, Build America Buy America Act, and Executive Order 11246. Project records must be maintained for a minimum of five years after completion and are subject to audit by HUD, the State, or the Grantee.