HVCD6AG26-R3 Pre-Bid Meeting Minutes - Final.pdf
PDF 176 KB Posted
- Solicitation number
- BPM032539
- Issued by
- Allegany County, Garrett County, Washington County, Maryland
About this file
This document contains the pre-bid meeting minutes for the HVCD6AG26-R3 solicitation issued by the Maryland Department of Transportation State Highway Administration (MDOT SHA) for Heating, Ventilation, and Air Conditioning (HVAC) services in MDOT SHA District 6, which covers Allegany, Garrett, and Washington Counties. The pre-bid meeting was held virtually on November 15, 2022 and attended by MDOT SHA procurement and maintenance staff, as well as potential bidders. The purpose of the meeting was to provide an overview of the solicitation, answer questions, and address any concerns. The solicitation will be awarded via competitive sealed bidding, with the contract going to the responsive and responsible bidder with the most favorable bid or evaluated bid price. Bids are due on December 6, 2022 by 2:00 PM local time and must be submitted through the state's eMMA procurement system. A 0% Disadvantaged Business Enterprise (DBE) goal has been set for this project.
The contract is funded and approved, though the actual award may take a couple of months after the bid due date to complete internal MDOT SHA and Board of Public Works approvals. Potential bidders were advised to submit any additional questions by November 18, 2022, which will be answered via addendum. Site visits can be scheduled as soon as possible. No other salient pricing, set aside, or funding details were provided in the pre-bid meeting minutes.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Pre-Bid Meeting Minutes – HVCD6AG26-R3
Location: Virtual Microsoft Teams Meeting
Date: 11/15/2022
Time: 10:00 am
Attendance - MDOT SHA - Office of Procurement and Contract Management (OPCM), MDOT SHA – District 6 Maintenance, and Potential Bidders
Attendees: Damien Chisholm (Section Chief), Marvin Ramiro (Procurement Officer), Jim Wampler, Ronald Riley
Vendors: Michael McCarthy (Beitzel Corporation), Kenny Roluga (Beverly Hills Mechanical), Luke Allerton (Markool Heating and Cooling), Unidentified: 410-533-3092, 301-732-4244
Agenda Items
• Introduction of SHA Personnel (OPCM/District 6): Procurement Officer Marvin Ramiro started off by going over the overview of the Pre-Bid meeting agenda, providing the MDOT SHA’s mission statement, and then introducing the OPCM team, followed with MDOT SHA District 6 Maintenance, and allowing the potential bidders to identify and provide self-introductions
• Pre-Bid Conference Purpose: The purpose of this conference is to afford the opportunity to ask questions, get clarifications and to address any concerns in reference to the advertised solicitation posted to eMMA on November 04, 2022.
• DBE Goal: DBE determination Goal of 0% has been set for this project
• Basis for Award(s): This Contract will be awarded in accordance with the Competitive Sealed
Bidding method in accordance with Section 13-103 of the State Finance and Procurement Article, Annotated Code of Maryland and COMAR 21.05.02. In accordance with COMAR 21.05.02.13, the Contract will be awarded to the responsible and responsive bidder whose bid meets the requirements and evaluation criteria set forth in the IFB and is either the most favorable bid price or most favorable evaluated bid price.
• Key Solicitation Dates & Requirements: The deadline to submit written questions is November 18, 2022, at 5:00 p.m. Local Time. and all written questions should be submitted on or before that date via email to: Marvin Ramiro at mramiro2@mdot.maryland.gov. We appreciate questions because it provides SHA the opportunity to readily prepare our responses. All written questions submitted after today’s meeting will be answered via an addendum.
Bids are to be submitted by December 06, 2022, at 2:00 p.m. Local Time. All bids must be submitted via eMMA. Hard copies or email copies will be considered as non-responsive.
• Q&A - Floor was open with Q&A
• PO Marvin Ramiro closed the meeting by thanking everyone for attending
Questions and Next Steps
1. Michael McCarthy – (Q) When do you anticipate contract award?
Jim Wampler – (A) The solicitation will require internal MDOT SHA and BPW approvals so a contract may not be awarded until a couple of months after the bid due date.
2. Michael McCarthy – (Q) Is the contract funded already?
Jim Wampler – (A) Funding has been approved and allocated for this project.
3. Kenny Roluga – (Q) When can I come in for a site visit?
Jim Wampler – (A) As soon as possible
Action Items
New Action Item(s) Person Responsible Date to be Completed
1.
2.
3.
Decisions
Key Discussion Points / Decisions
1.
2.
3.
4.
Other Notes
| Attendance - MDOT SHA - Office of Procurement and Contract Management (OPCM), MDOT SHA – District 6 Maintenance, and Potential Bidders |
| Attendees: Damien Chisholm (Section Chief), Marvin Ramiro (Procurement Officer), Jim Wampler, Ronald Riley |
| Agenda Items |
| Action Items |
| Decisions |
| Other Notes |
File details come from the government source that posted it. Updated .