Questions and Answers Round 1 Mannheim.xlsx
XLSX spreadsheet 12 KB Posted
- Attached to
- Mannheim and Regensburg S&RTS
- Solicitation number
- HTC71126QE114
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This is a Questions and Answers log from Round 1 of the RFQ HTC71126QE114 for Stevedoring and Related Terminal Services (S&RTS) at the Mannheim and Regensburg inland waterway ports in Germany. The Q&A document, updated April 21, 2026, addresses five key prospective vendor inquiries regarding submission requirements and contract terms.
The government approved an extension of the tender submission deadline to May 8, 2026, and authorized modifications to the Schedule of Rates (SOR) to accommodate regional and service-specific variations. Specifically, vendors may change the unit of measure from EA (each) to MTON (metric tons) for Mannheim crane operations and apply differentiated approaches for storage/staging areas, with weekly (WK) minimums at Mannheim versus daily approaches at Regensburg. The government clarified that Minimum Guaranteed Time (MGT) rates in Schedule 3C apply when labor is required to remain on duty for specified durations per port labor agreements, as detailed in PWS section 4.19.2. The government indicated that any required changes to the SOR will be issued by the government in amendment form rather than allowing vendors to submit modified versions. Importantly, vendors are permitted to submit all pricing rates in Euros (EUR) instead of U.S. dollars (USD), addressing cost-base concerns for European contractors. All clarifications resulted in amendments to the RFQ documents, with Amendment 0003 posted on April 22, 2026, updating attachments and Q&A materials.
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Round 1
SOLICITATION Q&A LOG
HTC71126QE114 Mannheim S&RTS UPDATED: 21 April 2026
| QUESTION # | DATE RECEIVED | PROSPECTIVE VENDOR'S QUESTION | DATE OF REPLY | GOVERNMENT'S RESPONSE | AMEND RFQ? | |
| 1 | 4/17/26 | Due date of the tender : please allow as to recieve a prolongation - certainly this includes all bidders - for the tender submission until May, 8th 2026 | 4/17/26 | Yes-Due date can be extended to 8 may 2026. Please see amendment | Yes | |
| 2 | 4/17/26 | Submission of rates/Schedule of Rates: please specifically allow us to alter some of the positions in terms of "Unit of measure"/Unit of Duration. In particular those are - as of now and drafted approach for the rates: A): applying for Mannheim: all positions with commidity code 40, change from EA to MTON (metric ton) for crane operations - usual base for that kind of service in majority of ports | ||||
| B): Position 227 - for storage /staging area: Rhenus have to apply differentiated approaches for the different terminals probably and therefore at Mannheim there is a minimum of a week (WK) - Regensburg would deal with a daily approach. | 4/21/26 | A. Changed breakbulk to Measurement Tons. See updated contract documents B. Acknowledged, See updated SOR | Yes | |||
| 3 | 4/17/26 | Schedule of Rates: total Positions of "3C - Guaranteed Time": May we ask for an explanation on those positions? Is that meant to cover a time where US Army orders our team to be on duty and ready independently of any specific shipment or arrival but as ordered on time base instead of on unit base ? So kind of chartered team/equipment ? | 4/21/26 | The Minimum Guaranteed Time rates in schedule 3C are to be applied to conditions where work has finished, but the labor is required to work a certain amount of time as dictated by the published port labor agreement. Contractor should reference 4.19.2 in the PWS for language covering MGT. | ||
| 4 | 4/17/26 | Format of the Schedule of Rates: please let us know if you could accept therefore a modified price sheet which to 98 % appr. would still consist of the same content as the original one but including the requested changes from points above. | 4/21/26 | If a change is neede to the SOR, the Government will make the change and send the latest version out in the form of an amendment. | ||
| 5 | 4/17/26 | 3. Price currency: is it possible to submit all rates on € base instead of U$D ? This reflects our cost base purely being € and in case you have to deny that request we simply would ask for a x-rate-adjustment rule which would need to be applied always on the invoicing month x-rate (and an aligned on source of x-rate) | 4/22/26 | Yes, you may submit all rates in euros (€) instead of U.S. dollars (USD). |
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