Round 4_Questions and Answers_Gulfport_01.27.2025.pdf

QUESTION

DATE

RECEIVED

PROSPECTIVE VENDOR'S QUESTION DATE OF REPLY GOVERNMENT'S RESPONSE AMEND RFP?

5 16-Jan-25

Summary tab on the SOR indicates 5% per year escalation. The ILA master agreement includes wage increases in excess of 5% per year for the new six-year agreement. Can this be adjusted?

27-Jan-25

Yes, any labor hourly wage shall be justified by published documentation, the escalation on the SOR was used as a base for budgeting future years.

No

6 16-Jan-25

PWS Section 4.3.1.1 states that three (3) written estimates are required for all additional services, materials, supplies, or rental equipment prior to purchase or rental. Vendors and resources are very limited in Gulfport and often there are not (3) options available to receive written estimates or it could cause delays in the operation - please clarify exactly which purchases or services this is related to or if there is a cost threshold.

27-Jan-25

Three (3) Written Estimates. The Contractor shall provide to the COR/OO three (3) written estimates for all additional services, materials, supplies, or rental equipment prior to the purchase or its rental for COR/OO approval. Any exception to three (3) written estimates will be handled on a case by case basis and must include rationale why completion was not available. OOP expenses do not include expenses inherent to performing S&RTS commodity work. OOP expenses are for the purpose of purchasing as needed new supplies or non-durable goods on behalf of the USG.

No

7 16-Jan-25

PWS Section 4.9.1 Overtime Rates states that overtime will be paid at 150% of the base hourly rate, and that weekends and holidays overtime rates shall be paid at

150% (unless otherwise specified by published labor agreements), with no mention of meal hours; however, SOR does include categories for overtime, overtime weekends and holidays, and overtime during meal hours

- want to confirm that meal hours will be paid at 200% of the base hourly rate as defined by the CBA?

27-Jan-25 Yes, the Government acknowledges meal hours when worked will be designated rates per CBA.

No

8 16-Jan-25

PWS Section 4.12.3 Mobile Crane states that equipment rental rates shall be inclusive of crane operator… mobilization and demobilization and shall be considered cost reimbursement (OOP expense). PWS Section

5.12.4 states contractor will have the capacity to provide cranes from 50-250T capacity and will be compensated per equipment rental rates in the SOR. SOR lists 100T, 160T, and 250T mobile cranes requiring a daily rate.

Will mobile cranes be compensated according to the

SOR rates, or will it be reimbursed as an OOP expense

27-Jan-25

Cranes, when rented from a 3PL provider, crane rental/usage shall be considered cost reimbursement (OOP expense).

PWS Section 4.12 Equipment rental, defined as Contractor

Furnished Equipment (CFE/MHE), EQR applies to equipment owned and operated by the Contractor and used while handling USG cargo for XL ordered services.

Paragraph 5.12.4 should read cost reimbursable OOP, therefore Cranes will be removed from the EQR schedule 4 of the SOR.

Yes

9 16-Jan-25

PWS Section 4.14.4 Cost Data - Contractor shall segregate and accumulate cost data relating to this contract for each type of operation… Contractor shall report this data monthly no later than the first work week of the preceding month to the COR. What exactly is expectation for this reporting - timesheets, labor system data etc.?

27-Jan-25

Yes, this is a summary of the total monthly charges/fees based on all services S&RTS rendered to the government.

All forms of documentation shall be used and cost separated by cargo handled (LO/RO/TO) OOP, XL, DET, OT, etc.

No

10 16-Jan-25

PWS Section 4.13 Cargo & Staging space management -

The Contractor shall as part of all commodity rates, shall manage all staging lots/yards and consolidate/move cargo forward, as cargo is called for loading all conveyances. Is staging space to be included in the commodity rate or will it be charged based on acreage used as listed in Section 8 of the SOR that references current Port tariff charges?

27-Jan-25

No, staging is provided by the Port. Therefore, staging will be considered cost reimbursable - OOP. However, the contractor shall, as part of all commodity rates, manage all staging lots/yards and consolidate/move cargo forward as cargo is called for loading all conveyances. The Contractor shall inform the COR/OO of decreased staging/space not being used (subject to port free time). PWS Section 4.13 has been updated.

Yes

11 16-Jan-25

SOR Section 8 also lists Miscellaneous 8-line items for current Port tariff charges for certain commodities along with Port usage charges. Is the contractor now responsible for collecting the MSPA tariff charges?

Which charges are included in addition to Port usage?

27-Jan-25

PWS Section 4.1.2.1 states the USG will have responsibility for all tariff charges or port fees generated throughout the course of the contract. However, the USG may elect to request port services procured through the Contractor whereas those charges/fees shall become reimbursable to the

Contractor through an OOP expense.

No

12 16-Jan-25

PWS Section 6.2.3 Physical Security states that rental of containers, portable fencing etc. will be billed as OOP expense, but the SOR also lists these as Miscellaneous 8 expenses along with miscellaneous 3PL services. Will they be paid according to the listed rates or as out of pocket expenses? (similar to the mobile crane clarification)

27-Jan-25

All miscellaneous schedule 8 cost are a combination of port tariff and 3PL cost, all will be considered reimbursable as an

OOP expense. However, the government may elect to pay port tariff cost directly to the MSPA.

No

SOLICITATION Q&A LOG

HTC71124RR012 Gulfport S&RTS

UPDATED: 27 January 2025

13 23-Jan-25

We would like to request an additional extension to the deadline for submission of the response to Solicitation

HTC71124RR012 based on the delay in finalization of the USMX ILA Master Contract. Attached letter from the ILA President to the ILA Locals proposes a workshop with local representatives on Feb 7th and 8th to discuss final details of the agreement, with subsequent meetings with the local membership, and proposed date to vote for ratification on Feb 25th.

Publication of the agreement would be on a date after that, and bidders will need time to update their calculations. Based on this timeline, an effective agreement will not be in place by the deadline of Feb

18th.

27-Jan-25

Based on the delay in finalization of the USMX ILA Master

Contract, the Government will be extending the deadline for submission of proposals with regard to HTC71124RR012.

Yes