08_RFP_USC-9_PWS_Att_2_Operational_Reports.pdf

HTC711-19-R-W001

Universal Service Contract - 9

Exhibit 3, Performance Work Statement, Attachment 2

Operational Reports

1. Cargo Lift Report and Pre-Arrival Notice – Containers and Breakbulk

1.1. Reports due: One business day after vessel departure for Liner-In operations and one business day after the cognizant SDDC Battalion provides the contractor with a load list for Free-In operations. If the Contractor loads both Free-In and Liner- In cargo at a single port, the LOB for that port is due either one business day after vessel departure or one business day after the cognizant SDDC Battalion provides the Contractor with a load list, whichever is later.

1.2. Medium: Excel attachment uploaded into Pipeline Asset Tool (PAT) Lift On Board (LOB) Portal per Port of Embarkation (POE)

1.3. Distribution: Authorized users of PAT

1.4. Required elements:

— Mandatory header fields (Populates these fields for all shipment records)

1. SCAC

2. VOYDOC (Select from dropdown)

3. Sail Date

4. POE (Select from dropdown – based on vessel schedule and VOYDOC selected)

5. Vessel Name (select from dropdown – based on vessel schedule and VOYDOC selected)

— Excel Columns heading (One row per shipment)

1. Van Type – 35 characters

2. TCN – 17 characters

3. Container # – 11 characters with dash

4. Consignor DODAAC – 6 characters

5. Commercial VOYDOC – 10 characters

6. Point of Debarkation (POD) – 3 characters

7. Commercial Booking Number – 25 characters

8. PCFN – 6 characters

9. Vessel Status – 2 characters (e.g., F2, W2, E2, etc.)

10. Consignee DODAAC – 6 characters

11. Cargo Description

12. Cube – Numeric

13. Length – Numeric

14. Width – Numeric

15. Height – Numeric

16. Weight – Numeric

17. Measurement Tons - Numeric

18. Is Booked (Y/N) – Based on if the Contractor thinks the item has been booked

19. Has SI (Y/N) – Based on whether Contractor has VSI

20. Ocean Bill of Lading (OBL) – Required for all DOD shipments (container/breakbulk) with CONUS

POD

21. Comment One – free form text field for any Contractor comment on the item (250 characters max)

22. Comment Two – free form text field for any Contractor comment on the item (250 characters max)

23. Estimated Date of Vessel Arrival at POD

24. Estimated Time of Vessel Arrival at POD

25. Name of vessel arriving at POD

26. Commercial Voyage Number of vessel arriving at POD

27. Seal Number

1.5. Pre-Arrival Notice documents will be derived from data uploaded in the LOB. SDDC/Receiving Activity terminal personnel will access the LOB portal to retrieve Pre-Arrival Notice information. Contractors must ensure POD arrival information is updated to the LOB portal as changes occur prior to vessel arrival. As required locally or upon request of SDDC/Receiving Activity/Terminal, Contractor will provide information to support Customs Clearance via email or LOB Portal.

1.6 In the event of a system outage, and upon request or with prior approval from the cognizant COR/OCCA QAO, a carrier may submit a manual LOB via e-mail. Distribution will be advised by the cognizant COR/OCCA QAO. Carriers must still upload LOBs into PAT once system access has been restored.

2. Containerization Report

2.1. Reports due: Next business day after Contractor provides container cargo handling service or LCL service

2.2. Medium: Excel attachment to email

2.3. Distribution: Cognizant SDDC office as advised by Contracting Officer Representative (COR)

2.4. Required elements:

1. Booked container TCN

2. POE

3. Cargo TCN, pieces, weight, cube

4. Container number and prefix

5. Seal number

6. Date stuffed

7. POD

8. Consignee if for inland delivery by the Contractor

9. Booking reference

10. Booked/scheduled vessel

11. Location stuffed

3. Direct Booking Report

3.1. Reports due: Within 24 hours of booking or booking cancellation/decrease/increase via the LOB Portal

3.2. Medium: Excel attachment uploaded into PAT

3.3. Distribution: Authorized users of PAT

3.4. Required elements:

1. Contractor name

2. Vessel name

3. TCN

4. DTR Commodity code

5. SCAC code

6. Booked VOYDOC#

7. Estimated sail date

8. POE

9. POD

10. Shipper DODAAC

11. Shipper POC

12. Consignee DODAAC

13. Equipment size and type

14. Estimated arrival date at POD

15. Date booked

16. Flag

17. RDD (Required Delivery Date)

18. Report type (new booking or cancellation/decrease/rolled)

4. Container Fleet Report

4.1. Reports due: Monthly (on the first business day of the month)

4.2. Medium: Excel attachment uploaded into PAT

4.3. Distribution: Authorized users of ETA/PAT

4.4. Required elements:

1. SCAC

2. Container Number (Full ISO Container Number – 11 Characters)

3. Equipment Type Code (ISO Size/Type Code, for example 22G1 – 4 Characters)

4. Date acquired (MMDDYYYY format)

4.5. Other data elements may be provided for reference and ease of transmitting

5. Notice of Arrival (NOA) or Ocean Bill of Lading (OBL) Report

5.1 The NOA/OBL is required for cargo imported through commercial terminals in countries where it is required for customs clearance.

5.2 Reports due: 2 business days before arrival at the POD

5.3 Medium: Faxed or PDF via email

5.4 Distribution: The cognizant SDDC Battalion

5.5 Required Elements:

1. Vessel

2. Voyage Number

3. Consignee

4. Consignor

5. POE

6. POD

7. Place of delivery

8. Date of vessel arrival at POD

9. Description of cargo (to include commodity, weight and measurements)

10. Container Number

11. Seal Number

12. TCNs

13. Temperature (as applicable)

5.6 Also Required for POV shipments:

1. Owner’s Full Name

2. VIN

3. Vehicle Type

4. Year

5. Make

6. Model

7. Color

8. Left or Right Hand Drive