Attachment_5_-_Addendums_to_52.212-1_&_52.212-2.docx

HTC71119RR002

RFP Attachment 5

Source Selection Information – See FAR 2.101 and 3.104

HTC71119RR002

RFP Attachment 5

Source Selection Information – See FAR 2.101 and 3.104

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017)

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph “(b) Proposal Preparation Instructions” below.

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The Government will not consider multiple proposals presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this Request for Proposal (RFP). Unless otherwise provided in the Schedule, proposals may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity proposed, at the unit prices proposed, unless the Offeror specifies otherwise in their proposal.”

Paragraph (k) System for Award Management is tailored to read: “Unless exempted by an addendum to this solicitation, by submission of a proposal, the Offeror acknowledges the requirement that a prospective awardee shall have an active registration in the SAM database Prior to Proposal Submission, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database by RFP Submission due date, as prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation should be submitted in English and in writing to:

USTRANSCOM/TCAQ-R

ATTN: Linda Murphy / Cassandra Range 508 Scott Drive Scott AFB IL 62225-5357

Or via email to: linda.k.murphy.civ@mail.mil and cassandra.a.range.civ@mail.mil

The request should be in the following format:

Reference: Section , Page , Paragraph Question: _.

Written questions will be answered in writing and provided to all Offerors via e-mail. However, due to the time required to research a question and provide an answer, questions received less than 6 calendar days prior to the due date of proposal specified in this solicitation may not be answered.

(b) PROPOSAL PREPARATION INSTRUCTIONS General Information

To assure timely and equitable evaluation of offer/offeror, each offer/offeror must follow the instructions contained herein. Offerors are required to meet all solicitaton requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of the price.

Each Offeror is required to submit an electronic version of their proposal in English via email with the RFP number and Company business name in the subject line, by the due date specified. All documents provided by email shall be in English and be in Adobe PDF files except the pricing spreadsheet which shall be in Microsoft Excel format with an .xlsx file extension. Send proposals to Cassandra Range and Linda Murphy linda.k.murphy.civ@mail.mil.

1. Proposals shall be submitted via email using Times New Roman, 12 point font except for figures, tables, and diagrams where smaller is acceptable as long as it is readable. The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered.

2. All Proposals shall include the following:

A. Contract Documentation (See 3A below)

B. Part I – Technical Worksheet Proposal (See 3B below)

C. Part II – Price Proposal (See 3C below)

3. Instructions for submitting Contract Documentation, and Parts I and II are as follows:

A. Contract Documentation

This part shall consist of:

(1) Complete the RFP Information Sheet (Attachment 3). Complete the attachment with (i) the company name and address as registered in the System for Award Management (SAM) database; (ii) DUNS code; (iii) CAGE code; and (iv) Identification of the name, title, telephone number and email address of the company point of contact regarding decisions made with respect to your offer and who can obligate your company contractually.

(2) Complete the Standard Form (SF) 1449, Solicitation for Commercial Items blocks 12 (even if no discount is offered), 17a, 30a, 30b and 30c. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP, with attachments. Signature by the Offeror on the SF 1449 constitutes a offer, which the Government may accept. Complete Block 17b – only if remittance address is different, however such address must be registered in the System for Award Management (SAM) database.

(3) If a solicitation Amendment (SF30) is issued, Complete blocks 8, 15A and 15B on EACH SF 30, Amendment. This is to acknowledge each solicitation amendment received.

(4) Representations and Certifications (Reps & Certs) shall be submitted online at SAM: https://www.sam.gov. Failure to do so will result in your proposal being found non-compliant with the solicitation. The following provisions and/or clauses require your input and must be included in your SAM record:

- FAR 52.209-7, Information Regarding Responsibility Matters (Jul 2013)

- FAR 52.212-3, Offeror Reps & Certs – Commercial Items (Nov 2017)

- FAR 52.212-3, Offeror Reps & Certs – Commercial Items (Alt I)(Oct 2014)

- DFARS 252.247-7022, Representation of Extent of Transportation by Sea (Aug 1992)

(5) Corporate Experience Information: Offerors shall include with their proposal (Attachment 4) a list of relevant contractual experience performing Stevedoring and Related Terminal Services (NAICS 488320) or comparable vessel services in a similar or greater scope, magnitude and complexity as that required by this solicitation, completed during the past three (3) years. The list shall be limited to three (3) efforts or contracts and and be submitted on RFP Attachment 4 – Corporate Experience Information.

B. Part I –Technical Worksheet Proposal (Attachment 6). The Technical Worksheet Proposal shall be clear, concise and include sufficient detail for effective evaluation against factors defined in 52.212-2 and Addendum to 52.212-2 of this solicitation. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet each item in the worksheet in accordance with the PWS. Statements that the offeror understands, can or will comply with the PWS; statements paraphrasing the PWS or parts thereof; flowcharts simply listing activities related to performance of the PWS; and phrases such as “standard procedures will be employed’ or “well known techniques will be used,” etc., without a description of how services will be performed shall be considered unacceptable. Offerors shall assume the Government has no prior knowledge of their experience.The Technical Worsheet Proposal shall be limited to no more than 25 pages.

C. Part II – Price Proposal

(1) Schedule of Rates. (RFP Attachment 2 - SOR) The Offeror shall input rates for ALL items in the “Unit Price” column that are highlighted. Do not input formulas with the “unit price” column. Do not attempt to change anything on the spreadsheet. Enter unit pricing with two (2) decimal places only. Enter $0.00 if you wish to propose the item free of charge.

(2) All prices shall be submitted in U. S. Dollars with two (2) decimal places only.

NOTE: Contract award and payment shall be made in U. S. Dollars ($).

Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: The Government requires a minimum of 180 calendar days for acceptance of offers submitted in response to this solicitation.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) entitled “Contract award (not applicable to Invitation for Bids).” Is tailored to read: “The Government intends to evaluate individual offers and award a single contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the proposals. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this solicitation. Offers may not be submitted for quantities differing from those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.”

Paragraph (i) entitled “Communications” is tailored to read: “Proposals and formal communications, such as requests for clarification, questions and/or written information concerning this solicitation shall be submitted via email to both Ms. Cassandra Range and Ms. Linda Murphy.

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (Oct 2014)

Paragraphs (d) and (e) are added to read as follows:

(d) Basis for contract award - This acquisition is being conducted under FAR Part’s 12, Acquisition of Commercial Items, Subpart 12.6 and Part 15, Contracting by Negotiation of the Federal Acquisition Regulation (FAR). Offers will be evaluated using the factors identified in FAR 52.212-2, Evaluation – Commercial items and this Addendum. Award will be made on the basis of Lowest Price Technically Acceptable Source Selection Process, IAW FAR 15.101-2. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions To Offerors, and the Addendum to FAR 52.212-1, the offeror agrees to the terms of this solicitation.

Specifically, the evaluation process shall proceed as follows:

First, proposals will be checked for compliance with the Proposal Preparation Instructions in Addendum to FAR 52.212-1(b). Failure to materially comply with all Proposal Preparation Instructions will result in the proposal being found noncompliant with the solicitation. Noncompliance may be grounds to eliminate the proposal from evaluation and consideration for contract award.

Following the closing date, proposals will receive a randomized number. In order of ascending rank (lowest to highest), all Technical Worksheet Proposals will be evaluated and receive a rating of Acceptable or Unacceptable. Proposals deemed Unacceptable are those that fail to meet the Government's minimum requirements.

Following the technical evaluation, all technically acceptable offers shall be ranked in order of lowest to highest Total Evaluated Price (TEP). Beginning with the technically acceptable offer with the lowest TEP, the Government will then evaluate pricing as proposed in Attachment 2, Schedule of Rates Excel (.xlsx) spreadsheet to determine fair and reasonableness using one or more techniques set forth in FAR 15.404-1(b)(2). Additionally, IAW FAR 15.404-1(g), the Government will review the proposed prices to determine if unbalanced pricing exists. If proposed prices are unbalanced, this will be noted and the risk to the Government will be considered in making the source selection decision. IAW FAR 15.404-1(g)(3), if the lack of balance poses an unacceptable risk to the Government, the offer may be rejected and not considered further for award. If it is determined the technically acceptable offer with the lowest TEP has fair and reasonable prices and balanced pricing (or if unbalanced pricing exists that it does not pose an unacceptable risk), the Government will complete a responsibility determination IAW the criteria specified in FAR 9.104-1. Each offeror’s Corporate Experience Information will be considered in the Government’s responsibility determination IAW the standards specified in FAR 9.104-1. If found responsible, the evaluation process stops at this point as that offer represents the best value to the Government. Award shall be made to that offeror without further consideration of any other offers.

If the technically acceptable offer with the lowest ranked TEP is determined not to have fair and reasonable prices, unbalanced pricing poses an unacceptable risk to the Government or if the offeror is unable to be found responsible, the technically acceptable offer with the next lowest TEP will be evaluated in accordance with the paragraph above. This process will continue for any technically acceptable offers in order of ascending TEP until an offer is judged to have an acceptable technical rating, fair and reasonable prices, balanced pricing (of if unbalanced pricing exists that it does not pose an unacceptable risk) and the offeror is deemed responsible; or until all technically acceptable offers have been evaluated.

If all technically acceptable offers are not awardable based on the initial evaluation process above or no offer was found to be technically acceptable or compliant, the Source Selection Authority (SSA) will determine whether it is in the Government's best interest to enter into discussions. If the SSA determines to enter into discussions, a competitive range will be established IAW FAR 15.306(c). The source selection team will complete the discussion process, request final proposal revisions, and document final evaluation results IAW DOD Source Selection procedures for those offerors determined to be within the competitive range. After the evaluation of the final proposal revisions, the SSA will make a selection of the best-value proposal consistent with the stated evaluation criteria unless it is in the Government’s best interest not to award a contract.

The following factors shall be used to evaluate offers:

1. Factor I: Technical. Each offeror’s Technical Worksheet Proposal will be evaluated as Acceptable or Unacceptable as defined below.

Technical Proposal. To be rated Acceptable, the offeror must provide a Technical Worksheet Proposal (Attachment 6) which clearly describes in sufficient detail how the offeror will achieve each item in the worksheet in accordance with the Performance Work Statement. The government will evaluate the offeror’s response to each item in the worksheet to determine if the offeror adequately demonstrates the capability to successfully conduct Stevedoring & Related Terminal Services. Specifically, the Government will evaluate the following minimum requirements in its rating of the Technical Worksheet Proposal:

A. Offeror demonstrates the capability to provide all labor and equipment necessary to handle multiple classes of supply and multiple vessels while conducting stevedoring operations within required timeframes at the following port locations:

B. Offeror demonstrates the capabilities to successfully conduct stevedoring & related terminal services without damage and in accordance with stow plans, to include:

(1) Loading and Discharging

(2) Receipt and Disposition

(3) Stuffing and Unstuffing

(4) Tally & Checking C. Offeror demonstrates the capability to provide at all Facilities required in the PWS (Para 6.11), to include:

(1) Office Space

(2) Open Storage

(3) Warehourse Storage

(4) Rail Spurs

(5) Staging Area

If any item in the Technical Worksheet Proposal is rated as Unacceptable, the entire Technical Worksheet Proposal will be rated as Unacceptable.

2. Factor II: Price.

The Offeror shall complete and submit the Schedule of Rates, Attachment 2 as its price proposal. The price proposal shall be submitted as an attachment to an email and contain no hidden formulas or external links. The Government utilizes the Schedule of Rates Excel (.xlsx) spreadsheet to capture pricing and to calculate the Total Evaluated Price (TEP) for evaluation and award purposes. The TEP is calculated using the rates proposed in all highlighted cells where proposed unit pricing is required, for the five year ordering period, to include a 6 month extension of services. Failure to input a unit price in any highlighted cell shall be construed as the offeror’s intention to propose a price of zero (0). However, Offeror may be considered ineligible for award if all required pricing is not complete.

In order to be considered for award, price must be determined fair and reasonable and balanced (or if unbalanced pricing exists that it does not pose an unacceptable risk to the Government). The data contained in the price proposal shall be utilized by the Government to analyze Offeror’s pricing using one or more techniques set forth in FAR 15.404-1(b)(2) and determining if unbalanced pricing exists IAW FAR 15.404-1(g). Upon contract award, this data will form the basis for any price adjustments pursuant to the Revision of Prices clause, DFARS 252.247-7002, and, as such, must provide the means of determining the application of any requested adjustments and calculating the revised unit prices.

(e) The Government reserves the right to award no contract at all depending on the quality of the proposals submitted and availability of funds for the requirement. The Government intends to evaluate proposals and award a single IDIQ contract without discussions. Therefore, the offerors are advised that their initial offer should contain the most favorable terms and reflect its best possible performance potential. The Government reserves the right to clarify aspects of the proposals and hold discussions, as allowable under FAR Part 15 procedures.

(End of provision)